DCB-3.1.12 - Revision history

Evelyn at 23:47, 8 May 2009

2009-05-08T23:47:22Z

Evelyn at 23:44, 8 May 2009

2009-05-08T23:44:16Z

Evelyn at 18:00, 8 May 2009

2009-05-08T18:00:14Z

Evelyn: New page: NOTOC Archival description: Physical storage Main Page > (DCB) User manual > [[DCB-3 | DCB-...

2009-05-08T17:54:45Z

New page: __NOTOC__ Archival description: Physical storage Main Page > (DCB) User manual > [[DCB-3 | DCB-...

New page

__NOTOC__
Archival description: Physical storage

[[Main Page]] > [[Canadiana.org Digital Collection Builder user manual|(DCB) User manual]] > [[DCB-3 | DCB-3 Add / edit content]] > [[DCB-3.1|DCB-3.1 Add / edit descriptions]] > UM-3.1.12 Physical storage

[[Image:UM3-1-12Storage1.png|500px|right|thumb|Archival description: physical storage area]]

[[Image:UM3-1-12Storage2.png|500px|right|thumb|Edit an existing container (step 2 above)]]

The [[physical storage]] area contains [[field|fields]] for registering the container and physical location of the materials being described. Any physical object that can hold another physical object can be a container (e.g. a box, a shelf, a file cabinet, a room). Use this [[Information area|information area]] to:
*[[#view|View the material's current container / location]].
*[[#edit|Edit the material's current container information]].
*[[#delete|Delete an existing container]].
*[[#assign|Assign to an existing container]].
*[[#create|Create a new container and assign the material to it]].


1. '''View current container / location'''

*If the material is currently assigned to a container, the ''current container'' section will appear.

*This shows the ''container name'', its ''location'', and its ''type''.

*If the [[Archival unit|archival unit]] is '''not''' currently assigned to a container, this section will '''not''' appear on your screen.


2. '''Edit current container'''

*If the material is currently assigned to a container and the container information needs to be updated (e.g. the ''type'' is not correct or the ''location'' has changed), click the [[Edit icon|edit icon]] in ''current container'' section.

*ICA-AtoM routes you to an [[Edit screen|edit screen]] for the container; change the ''type'' or ''location'' as required and click the ''save'' button in the [[Button block|button block]].

*ICA-AtoM returns you to the description and re-loads the page, closing all [[Information area|information areas]]. Re-open the [[physical storage]] area to view results of the edit; the ''current container'' section displays the updated information.

*Note that this action updates '''every''' description registered to the same container; e.g. if 6 materials are registered to box D9, you need only edit box D9 once and the changes will be reflected in all 6 descriptions.


3. '''Delete an existing container'''

*You can delete a container record by clicking the [[Delete icon|delete icon]] in the ''current container'' section.

*Do not confuse this action with removing the description from the container; this action in fact deletes the container record itself; to remove an description from a container, see step 4 below.

*Because this action deletes the container itself from the system, it will clear the ''current container'' section in '''all''' other descriptions registered to the same container.


4. '''Assign to an existing container'''

*To assign the description to a different container, use the [[Drop-down menu|drop-down menu]] to select the container you want to use.

*When you save the record, ICA-AtoM will update the description, overwriting the ''current container'' section with the information from the selected container.

*Note that when you move a description from one container to another, this action does '''not''' affect the container records themselves (i.e. their ''name'', ''type'', or ''location'') nor any other descriptions that are registered to the container.

*To simply '''unassign''' a description (i.e. remove it from a container without assigning it to a different container), select the blank value from the [[Drop-down menu|drop-down menu]].


5. '''Create a new container'''

*If the container you want to use does '''not''' appear in the [[Drop-down menu|drop-down menu]] in step 4 above, it is not registered in the system and needs to be created; use the ''create a new container'' section for this.

*Enter the container ''name'', ''type'', and ''location''.

*When you save the record, DCB creates the container and assigns the description to it.

*Note if you have entered '''any''' data in '''any''' of these fields, DCB will upon saving create a new container and use it to overwrite your ''current container'' information.

@@ Line 34: / Line 34: @@
 *DCB routes you to an [[Edit screen|edit screen]] for the container; change the ''type'' or ''location'' as required and click the ''save'' button in the [[Button block|button block]].
-*DCB returns you to the description and re-loads the page, closing all [[Information area|information areas]]. Re-open the [[physical storage]] area to view results of the edit; the ''current container'' section displays the updated information.
+*DCB returns you to the [[metadata record]] and re-loads the page, closing all [[Information area|information areas]]. Re-open the [[physical storage]] area to view results of the edit; the ''current container'' section displays the updated information.
-*Note that this action updates '''every''' description registered to the same container; e.g. if 6 descriptions are registered to box D9, you need only edit box D9 once and the changes will be reflected in all 6 descriptions.
+*Note that this action updates '''every''' [[metadata record]] registered to the same container; e.g. if 6 descriptions are registered to box D9, you need only edit box D9 once and the changes will be reflected in all 6 descriptions.
@@ Line 44: / Line 44: @@
 *You can delete a container record by clicking the [[Delete icon|delete icon]] in the ''current container'' section.
-*Do not confuse this action with removing the description from the container; this action in fact deletes the container record itself; to remove an description from a container, see step 4 below.
+*Do not confuse this action with removing the [[metadata record]] from the container; this action in fact deletes the container record itself; to remove a [[metadata record]] from a container, see step 4 below.
 *Because this action deletes the container itself from the system, it will clear the ''current container'' section in '''all''' other descriptions registered to the same container.

@@ Line 20: / Line 20: @@
 . '''View current container / location'''
-*If the description is currently assigned to a container, the ''current container'' section will appear.
+*If the [[metadata record]] is currently assigned to a container, the ''current container'' section will appear.
 *This shows the ''container name'', its ''location'', and its ''type''.
-*If the description is '''not''' currently assigned to a container, this section will '''not''' appear on your screen.
+*If the [[metadata record]] is '''not''' currently assigned to a container, this section will '''not''' appear on your screen.
@@ Line 30: / Line 30: @@
 . '''Edit current container'''
-*If the description is currently assigned to a container and the container information needs to be updated (e.g. the ''type'' is not correct or the ''location'' has changed), click the [[Edit icon|edit icon]] in ''current container'' section.
+*If the [[metadata record]] is currently assigned to a container and the container information needs to be updated (e.g. the ''type'' is not correct or the ''location'' has changed), click the [[Edit icon|edit icon]] in ''current container'' section.
-*ICA-AtoM routes you to an [[Edit screen|edit screen]] for the container; change the ''type'' or ''location'' as required and click the ''save'' button in the [[Button block|button block]].
+*DCB routes you to an [[Edit screen|edit screen]] for the container; change the ''type'' or ''location'' as required and click the ''save'' button in the [[Button block|button block]].
-*ICA-AtoM returns you to the description and re-loads the page, closing all [[Information area|information areas]]. Re-open the [[physical storage]] area to view results of the edit; the ''current container'' section displays the updated information.
+*DCB returns you to the description and re-loads the page, closing all [[Information area|information areas]]. Re-open the [[physical storage]] area to view results of the edit; the ''current container'' section displays the updated information.
 *Note that this action updates '''every''' description registered to the same container; e.g. if 6 descriptions are registered to box D9, you need only edit box D9 once and the changes will be reflected in all 6 descriptions.
@@ Line 54: / Line 54: @@
 *To assign the description to a different container, use the [[Drop-down menu|drop-down menu]] to select the container you want to use.
-*When you save the record, ICA-AtoM will update the description, overwriting the ''current container'' section with the information from the selected container.
+*When you save the record, DCB will update the description, overwriting the ''current container'' section with the information from the selected container.
 *Note that when you move a description from one container to another, this action does '''not''' affect the container records themselves (i.e. their ''name'', ''type'', or ''location'') nor any other descriptions that are registered to the container.

DCB-3.1.12 - Revision history

Evelyn at 23:47, 8 May 2009

Evelyn at 23:44, 8 May 2009

Evelyn at 18:00, 8 May 2009

Evelyn: New page: __NOTOC__ Archival description: Physical storage Main Page > (DCB) User manual > [[DCB-3 | DCB-...

Evelyn: New page: NOTOC Archival description: Physical storage Main Page > (DCB) User manual > [[DCB-3 | DCB-...