ISAD - Revision history

Jablko at 15:56, 24 June 2010

2010-06-24T15:56:44Z

Jablko at 15:55, 24 June 2010

2010-06-24T15:55:42Z

Jablko at 18:17, 18 June 2010

2010-06-18T18:17:54Z

Jablko at 18:17, 18 June 2010

2010-06-18T18:17:10Z

Evelyn at 19:49, 16 June 2010

2010-06-16T19:49:23Z

Evelyn at 19:47, 16 June 2010

2010-06-16T19:47:30Z

Evelyn: /* Publication note */

2010-06-16T19:44:46Z

Publication note

Evelyn: /* Language of material and script of material */

2010-06-16T19:41:52Z

Language of material and script of material

Evelyn: /* Repository */

2010-06-16T19:40:24Z

Repository

Evelyn at 19:38, 16 June 2010

2010-06-16T19:38:46Z

@@ Line 18: / Line 18: @@
 All three elements must be present for the purpose of information exchange at the international level. ([[RS-1#3.1.1|ISAD 3.1.1]])
-A country code and repository code will automatically be included in the reference code whenever the highest-level [[Glossary#Archival description|archival description]] is linked to an [[Glossary#Archival institution|archival institution]] (see [[#Context area|Context area]]). The [[Glossary#Archival institution|archival institution]] description must have the following [[Glossary#Field|fields]] filled out in order for this to happen: the "Identifier" [[Glossary#Field|field]] in the [[ISDIAH identity area]] and the "country" [[Glossary#Field|field]] in the [[ISDIAH contact area]].
+A country code and repository code will automatically be included in the reference code whenever the highest-level [[Glossary#Archival description|archival description]] is linked to an [[Glossary#Archival institution|archival institution]] (see [[#Context area|context area]]). The [[Glossary#Archival institution|archival institution]] description must have the following [[Glossary#Field|fields]] filled out in order for this to happen: the "Identifier" [[Glossary#Field|field]] in the [[ISDIAH identity area]] and the "country" [[Glossary#Field|field]] in the [[ISDIAH contact area]].
 Information entered into the "identifier" [[Glossary#Field|field]] at lower [[Glossary#Level of description|levels of description]] will appear as part of the reference code when the archival description is saved and displayed.
@@ Line 72: / Line 72: @@
 === Add new child levels ===
-See [[Add a new archival description]]
+See [[add a new archival description]]

@@ Line 54: / Line 54: @@
 Enter a date display if it is different from the start and end year. For example, if start year is 1927 and end year is 1944, the default display will be "1927-1944" unless you use the date display [[Glossary#Field|field]] to display, for example, "June 1927 - [ca. 1944]".
-Note that you can add as many sets of dates as required. For example, an item might separate dates for creation, publication and reproduction.
+<div class="note">
 [[RS-1#3.1.3|ISAD 3.1.3]]

@@ Line 35: / Line 35: @@
 <blockquote>
-Provide either a formal title or a concise supplied title in accordance with the rules of multilevel description and national conventions. If appropriate, abridge a long formal title, but only if this can be done without loss of essential information.
+<p>Provide either a formal title or a concise supplied title in accordance with the rules of multilevel description and national conventions. If appropriate, abridge a long formal title, but only if this can be done without loss of essential information.
-For supplied titles, at the higher level, include the name of the creator of the records.  At lower levels one may include, for example, the name of the author of the document and a term indicating the form of the material comprising the unit of description and, where appropriate, a phrase reflecting function, activity, subject, location, or theme.
+<p>For supplied titles, at the higher level, include the name of the creator of the records.  At lower levels one may include, for example, the name of the author of the document and a term indicating the form of the material comprising the unit of description and, where appropriate, a phrase reflecting function, activity, subject, location, or theme.
-Distinguish between formal and supplied titles according to national or language conventions.
+<p>Distinguish between formal and supplied titles according to national or language conventions.
 </blockquote>

@@ Line 32: / Line 32: @@
 === Title ===
 Provide either a formal title or a concise supplied title in accordance with the rules of multilevel description and national conventions. If appropriate, abridge a long formal title, but only if this can be done without loss of essential information.
@@ Line 38: / Line 40: @@
 Distinguish between formal and supplied titles according to national or language conventions.
 For rules and conventions, see [[RS-1#3.1.2|ISAD 3.1.2]]

@@ Line 203: / Line 203: @@
 To delete a note, click the [[Glossary#Delete icon|delete icon]] next to the data entry [[Glossary#Field|field]].
 == Access points ==
@@ Line 208: / Line 209: @@
 [[Image:radNotes.png|500px|right|thumb|Archival description: Access points area]]
-The "access points area" links [[Glossary#Archival description|archival descriptions]] to [[Glossary#Term|terms]] drawn from [[Glossary#Controlled vocabulary|controlled vocabularies]] as a means of facilitating access and retrieval. The current version of ICA-AtoM (1.0 beta) supports [[Glossary#Subject|subject]], [[Glossary#Place|place]], and [[Glossary#Name|name]] [[Glossary#Access point|access points]].
+There is no limit to the number of [[Glossary#Access point|access points]] you can add in ICA-AtoM. When one term is entered, ICA-AtoM automatically provides [[Glossary#Field|fields]] for entering more terms. To delete an [[Glossary#Access point|access point]], click the [[Glossary#Delete icon|delete icon]] next to it in the list.
-If the [[Glossary#Subject|subject]] or [[Glossary#Place|place]] you want to use does '''not''' appear on the menu, you (or your system [[Glossary#Administrator|administrator]] or [[Glossary#Editor|editor]]) must first add it to the [[Glossary#Taxonomy|taxonomy]].
+=== Subject and place access points ===
-For more on editing [[Glossary#Term|terms]] and adding to [[Glossary#Taxonomy|taxonomies]], see [[add/edit terms]].
+<p>Click on the "Subject" or "Place" [[Glossary#Field|field]] and select a [[Glossary#Term|term]] from the [[Glossary#Drop-down menu|drop-down menu]]. You can narrow the list of choices by entering the first few letters of the [[Glossary#Term|term]]. If the [[Glossary#Term|term]] does not appear on the list, type it in and a new [[Glossary#Term|term]] will be created (note that this works only if you have [[Glossary#Taxonomy|taxonomy]] edit permission). For more on editing [[Glossary#Term|terms]] and adding to [[Glossary#Taxonomy|taxonomies]], see [[add/edit terms]].
 === Name access points ===
-The values in the [[Glossary#Drop-down menu|drop-down menu]] are all drawn from existing [[Glossary#Authority record|authority records]].
+The values in the [[Glossary#Drop-down menu|drop-down menu]] are all drawn from existing [[Glossary#Authority record|authority records]]. If the [[Glossary#Name|name]] you want to use does not appear in the list, type it in and a new [[Glossary#Authority record|authority record]] will be created (note that this works only if you have [[Glossary#Authority record|authority record]] create permission).
-For more on creating [[Glossary#Authority record|authority records]], see [[add a new authority record]].
+[[Category:User manual]]
 [[Category:User manual]]

@@ Line 192: / Line 192: @@
 "Record a citation to, and/or information about a publication that is about or based on the use, study, or analysis of the unit of description. Include references to published facsimiles or transcriptions." ([[RS-1#3.5.4|ISAD 3.5.4]])
-Enter the note; when you click the "Save" button in the [[Glossary#Button block|button block]] the note will be registered and will now appear in a list above the data entry field. Add additional publication notes by clicking your cursor outside the field; another box will appear. There is no limit to the number of publication notes you can add.
+Enter the note. Add additional publication notes by clicking your cursor outside the field; another box will appear. There is no limit to the number of publication notes you can add.
 To delete a publication note, click the [[Glossary#Delete icon|delete icon]] next to it in the list.
@@ Line 200: / Line 200: @@
 "Record specialized or other important information not accommodated by any of the defined elements of description." ([[RS-1#3.6.1|ISAD 3.6.1]])
-ICA-AtoM implements this ISAD [[Glossary#Data element|data element]] as a free text [[Glossary#Field|field]].
+Enter the note. Add additional notes by clicking your cursor outside the field; another box will appear. There is no limit to the number of notes you can add.
 To delete a note, click the [[Glossary#Delete icon|delete icon]] next to the data entry [[Glossary#Field|field]].

@@ Line 154: / Line 154: @@
 "Record the language(s) and/or script(s) of the materials comprising the unit of description. Note any distinctive alphabets, scripts, symbol systems or abbreviations employed. Optionally, also include the appropriate ISO codes for language(s) (ISO 639-1 and ISO 639-2: International Standards for Language Codes) or script(s), (ISO 15924: International Standard for Names of Scripts)." ([[RS-1#3.4.3|ISAD 3.4.3]])
-ICA-AtoM implements this ISAD [[Glossary#Data element|data element]] as two separate [[Glossary#Multi-value field|multi-value fields]], each with [[Glossary#Drop-down menu|drop-down menus]]. The [[Glossary#Value list|value lists]] are based on the ISO standards and cannot be edited.
+ICA-AtoM implements this ISAD [[Glossary#Data element|data element]] as two separate [[Glossary#Multi-value field|multi-value fields]], each with [[Glossary#Drop-down menu|drop-down menus]]. The [[Glossary#Value list|value lists]] are based on the ISO standards and cannot be edited. Click on the desired field and select the language or script from the drop-down menu; to narrow the list of choices, enter the first few letters of the language or script. Note that there is no limit to the number of languages or scripts you can add.
 To record a narrative note relating to either [[Glossary#Field|field]], use the [[#Notes area|notes area]].
 === Physical characteristics ===

@@ Line 99: / Line 99: @@
 </div>
-Click on the "Repository" [[Glossary#Field|field]] and select the [[Glossary#Archival institution|archival institution]] that holds the archival material being described. The names are drawn from pre-existing [[Glossary#Archival institution|archival institution]] records. You can narrow down the list of choices by typing in the first few letters of the name.
+Click on the "Repository" [[Glossary#Field|field]] and select the [[Glossary#Archival institution|archival institution]] that holds the archival material being described. The names are drawn from pre-existing [[Glossary#Archival institution|archival institution]] records. You can narrow down the list of choices by typing in the first few letters of the name. If the repository does not appear in this list, you can type it in and a new repository record will be created.
 === Archival history ===

@@ Line 40: / Line 40: @@
 For rules and conventions, see [[RS-1#3.1.2|ISAD 3.1.2]]
 === Date(s) ===
@@ Line 50: / Line 51: @@
 Note that you can add as many sets of dates as required. For example, an item might separate dates for creation, publication and reproduction.