Rules for Archival Description - Revision history

Dan at 00:10, 13 October 2012

2012-10-13T00:10:07Z

Evelyn: /* Access points */

2010-06-15T17:24:59Z

Access points

Evelyn: /* Notes area */

2010-06-15T17:16:09Z

Notes area

Evelyn: /* Archival description area */

2010-06-15T17:14:31Z

Archival description area

Evelyn at 17:13, 15 June 2010

2010-06-15T17:13:48Z

Jablko at 05:55, 15 June 2010

2010-06-15T05:55:36Z

Jablko at 05:54, 15 June 2010

2010-06-15T05:54:24Z

Jablko at 18:53, 14 June 2010

2010-06-14T18:53:39Z

Jablko at 18:51, 14 June 2010

2010-06-14T18:51:02Z

Jablko at 18:49, 14 June 2010

2010-06-14T18:49:47Z

← Older revision		Revision as of 00:10, 13 October 2012
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	[[Main Page]] > [[User manual]] > [[Add/edit content]] > [[Add/edit archival descriptions]] > Rules for Archival Description		[[Main Page]] > [[User manual]] > [[Add/edit content]] > [[Add/edit archival descriptions]] > Rules for Archival Description
		+
		+	The Canadian Rules for Archival description (RAD) is maintained by the [http://cdncouncilarchives.ca/ Canadian Council of Archives] and a full copy of the standard is available at http://www.cdncouncilarchives.ca/archdesrules.html.

	== Title and statement of responsibility area ==		== Title and statement of responsibility area ==

@@ Line 243: / Line 243: @@
 == Access points ==
-[[Image:UM-3.1.7_11.png|500px|right|thumb|Archival description: Access points area]]
+[[Image:radNotes.png|500px|right|thumb|Archival description: Access points area]]
 There is no limit to the number of [[Glossary#Access point|access points]] you can add in ICA-AtoM. When one term is entered, ICA-AtoM automatically provides [[Glossary#Field|fields]] for entering more terms. To delete an [[Glossary#Access point|access point]], click the [[Glossary#Delete icon|delete icon]] next to it in the list.

← Older revision		Revision as of 17:16, 15 June 2010
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	== Notes area ==		== Notes area ==
−
−	~~[[Image:radDesc.png\|500px\|right\|thumb\|Edit RAD description: notes area]]~~

	The notes area contains [[Glossary#Field\|fields]] that map to RAD area 1.8 and the .8 rules of the media chapters. It is used "for descriptive information that cannot be fitted into other areas of the description" (RAD 1.8A1). RAD includes 30 elements as distinct types of notes in this area. A number of these have analogues in ISAD where they are treated as descriptive elements in their own right rather than "notes".		The notes area contains [[Glossary#Field\|fields]] that map to RAD area 1.8 and the .8 rules of the media chapters. It is used "for descriptive information that cannot be fitted into other areas of the description" (RAD 1.8A1). RAD includes 30 elements as distinct types of notes in this area. A number of these have analogues in ISAD where they are treated as descriptive elements in their own right rather than "notes".

@@ Line 201: / Line 201: @@
 == Archival description area ==
-[[Image:UM-3.1.7_8.png|500px|right|thumb|Edit RAD description: archival description area]]
+[[Image:radDesc.png|500px|right|thumb|Edit RAD description: archival description area]]
 The archival description area maps to RAD area 1.7 and the .7 sections in the media chapters. It is used "to present information about the context and content of the unit being described" (RAD 1.7A1).

@@ Line 223: / Line 223: @@
 == Notes area ==
-[[Image:UM-3.1.7_9.png|500px|right|thumb|Edit RAD description: notes area]]
+[[Image:radDesc.png|500px|right|thumb|Edit RAD description: notes area]]
 The notes area contains [[Glossary#Field|fields]] that map to RAD area 1.8 and the .8 rules of the media chapters. It is used "for descriptive information that cannot be fitted into other areas of the description" (RAD 1.8A1). RAD includes 30 elements as distinct types of notes in this area. A number of these have analogues in ISAD where they are treated as descriptive elements in their own right rather than "notes".

@@ Line 225: / Line 225: @@
 [[Image:UM-3.1.7_9.png|500px|right|thumb|Edit RAD description: notes area]]
-The notes area contains [[Glossary#Field|fields]] that map to RAD area 1.8 and the .8 rules of the media chapters. It is used "for descriptive information that cannot be fitted into other areas of the description" (RAD 1.8A1). RAD includes 30 elements as distinct types of notes in this area. A number of these have analogues in ISAD(G) where they are treated as descriptive elements in their own right rather than "notes".
+The notes area contains [[Glossary#Field|fields]] that map to RAD area 1.8 and the .8 rules of the media chapters. It is used "for descriptive information that cannot be fitted into other areas of the description" (RAD 1.8A1). RAD includes 30 elements as distinct types of notes in this area. A number of these have analogues in ISAD where they are treated as descriptive elements in their own right rather than "notes".
 <p>ICA-AtoM implements this RAD area as follows:
-* Those notes (13 in total) that have ISAD(G) analogues are mapped to their own fields in this [[Glossary#Information area|information area]]
+* Those notes (13 in total) that have ISAD analogues are mapped to their own fields in this [[Glossary#Information area|information area]]
 * The remainder are managed by a generic "Other notes" field with a "Note type" [[Glossary#Drop-down menu|drop-down menu]]
 <p>There are several RAD notes that '''do not''' appear in this [[Glossary#Information area|information area]]. These appear elsewhere in the RAD data entry template:

@@ Line 159: / Line 159: @@
 <div class="note">
-When an authority record is attached to an [[Glossary#Archival description|archival description]] as a [[Glossary#Creator|creator]], the administrative history/biographical sketch of the of the [[Glossary#Creator|creator]] is automatically added to the [[Glossary#Archival description|archival description]]. The information in this [[Glossary#field|field]] is drawn from the "History" [[Glossary#field|field]] of the related [[Glossary#Authority record|authority record]].
+When an authority record is attached to an [[Glossary#Archival description|archival description]] as a [[Glossary#Creator|creator]], the administrative history/biographical sketch of the of the [[Glossary#Creator|creator]] is automatically added to the [[Glossary#Archival description|archival description]]. The information in this [[Glossary#Field|field]] is drawn from the "History" [[Glossary#Field|field]] of the related [[Glossary#Authority record|authority record]].
 </div>

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 For rules and examples, see RAD 1.1F and the .1F rules in the media chapters.
 === Title notes ===
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 </div>
 == Edition area ==
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 Transcribe statements of responsibility relating to one or more editions. For rules and examples, see RAD 1.2C.
 == Class of materials specific details area ==
 The class of material specific details area contains [[Glossary#Field|fields]] that are applicable only to certain media types. It corresponds to the .3 sections in RAD's media chapters.
@@ Line 122: / Line 124: @@
 Enter information relating to the jurisdiction that issued the stamps and the denominations they represent. For rules and examples, see RAD 12.3 "Issue date area". ICA-AtoM combines what are two separate element in RAD into a single field because the relation is often 1 to many, i.e. one jurisdiction, many denominations (e.g. Canada: 5 cents, 40 cents).
 == Dates of creation area ==
 The dates of creation area contains [[Glossary#Field|fields]] that map to RAD area 1.4. In ICA-AtoM it is used for registering both the dates of creation of the descriptive unit, as well as the name of the creator(s). Because of the way ICA-AtoM implements dates, this [[Glossary#Information area|information area]] contains some element not found in RAD.
 === Events in ICA-AtoM ===
 ICA-AtoM manages date ranges as [[Glossary#Event|events]] that links an '''actor''' (corporate body, person, or family), described in an authority record, to an [[Glossary#Archival unit|archival unit]] in a type of role (e.g. creator, publisher, contributor, collector, broadcaster, etc.) over a certain period of time. At the highest [[Glossary#Level of description|level of description]], the [[Glossary#Archival unit|archival unit]] should always be associated with its [[Glossary#Creator|creator]] over the date range of the material. At lower [[Glossary#Level of description|levels of description]], enter the date range only to inherit the [[Glossary#Creator|creator]] from the higher [[Glossary#Level of description|level]] (i.e. a description will inherit the creator if "Actor name" is left blank). At any [[Glossary#Level of description|level]] you can associate a description with multiple creators over different date ranges. At any [[Glossary#Level of description|level]] you can assign multiple types of relations; this will be primarily useful at the item level (e.g. date of publication vs creation).
 <div class="clearfix">
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 === Add a new event ===
-#[[Image:radEvent1.png|500px|right|thumb|Click the blue Add new link on the left]]Under "Add new name and/or dates" click the blue ''Add new'' link to add a new event.
+#[[Image:radEvent1.png|500px|right|thumb|Click the blue Add new link on the left]]Under "Add new name and/or dates" click the blue "Add new" link to add a new event.
 #[[Image:radEvent2.png|500px|right|thumb|Enter data into event dialogue box]]Enter data in the dialogue box as described below. When you are done, click "Submit".
 </div>
 === Actor name ===
 In the "Actor name" field enter the first few letters of the the actor's name. A list of names will appear in the [[Glossary#Drop-down menu|drop-down menu]] (generated from the names of existing [[Glossary#Authority record|authority records]]). If the name does '''not''' appear in the menu, type the name and a new authority record will be created.
-<p>You can leave the "Actor name" [[Glossary#Field|field]] blank. Lower levels inherit creator information from higher levels: use only if the [[Glossary#Creator|creator]] is different at the lower and higher levels. At the highest [[Glossary#Level of description|level of description]], you should always include the [[Glossary#Creator|creator]].
 === Event type ===
@@ Line 151: / Line 159: @@
 <div class="note">
-When an authority record is attached to an [[Glossary# Archival description|archival description]] as a [[Glossary#Creator|creator]], the Administrative history/biographical sketch of the of the [[Glossary#Creator|creator]] is automatically added to the [[Glossary# Archival description|archival description]]. The information in this [[Glossary#field|field]] is drawn from the ''History'' field [[Glossary#field|field]] of the related [[Glossary#Authority record|authority record]].
+When an authority record is attached to an [[Glossary#Archival description|archival description]] as a [[Glossary#Creator|creator]], the administrative history/biographical sketch of the of the [[Glossary#Creator|creator]] is automatically added to the [[Glossary#Archival description|archival description]]. The information in this [[Glossary#field|field]] is drawn from the "History" [[Glossary#field|field]] of the related [[Glossary#Authority record|authority record]].
 </div>

@@ Line 80: / Line 80: @@
 # the institution's country code (based on ISO 3166)
-<p>A country code and repository code will automatically be included in the reference code whenever the highest-level [[Glossary#Archival description|archival description]] is linked to an [[Glossary#Archival institution|archival institution]] (see [[#Context area|context area]]). The [[Glossary#Archival institution|archival institution]] description must have the following [[Glossary#Field|fields]] filled out in order for this to happen: the identifier [[Glossary#Field|field]] in the [[ISDIAH identity area and the country [[Glossary#Field|field]] in the [[ISDIAH contact area]].
+<p>A country code and repository code will automatically be included in the reference code whenever the highest-level [[Glossary#Archival description|archival description]] is linked to an [[Glossary#Archival institution|archival institution]] (see [[#Context area|context area]]). The [[Glossary#Archival institution|archival institution]] description must have the following [[Glossary#Field|fields]] filled out in order for this to happen: the identifier [[Glossary#Field|field]] in the [[ISDIAH identity area]] and the country [[Glossary#Field|field]] in the [[ISDIAH contact area]].
 <p>Each [[Glossary#Child record|child]] archival description will inherit reference code data entered at the [[Glossary#Parent record|parent]] [[Glossary#Level of description|levels of description]]. Information entered into the identifier [[Glossary#Field|field]] at lower [[Glossary#Level of description|levels of description]] will appear as part of the reference code when the archival description is saved and displayed.

← Older revision		Revision as of 18:49, 14 June 2010
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	=== Repository ===		=== Repository ===
−
−	~~== Repository ==~~

	<div class="note">		<div class="note">