UM-3.1.22.1 - Revision history

Evelyn at 00:09, 11 March 2009

2009-03-11T00:09:45Z

Evelyn at 22:27, 10 March 2009

2009-03-10T22:27:04Z

Evelyn at 20:59, 10 March 2009

2009-03-10T20:59:10Z

Evelyn at 20:54, 10 March 2009

2009-03-10T20:54:13Z

Evelyn: New page: *Definitions from Dublin Core: Creator: "An entity primarily responsible for making the resource." Contributor: "An entity responsible for making contributions to the resource." **Pu...

2009-03-10T20:51:44Z

New page: *Definitions from Dublin Core: **Creator: "An entity primarily responsible for making the resource." **Contributor: "An entity responsible for making contributions to the resource." **Pu...

New page

*Definitions from Dublin Core:
**Creator: "An entity primarily responsible for making the resource."
**Contributor: "An entity responsible for making contributions to the resource."
**Publisher: "An entity responsible for making the resource available."
*For all of these, "Examples...include a person, an organization, or a service. Typically, the name...should be used to indicate the entity."
*At the highest [[Level of description|level of description]], the [[Archival unit|archival unit]] is associated with its [[Creator|creator]], publisher or contributor over a certain date range.
*At lower [[Level of description|levels of description]], enter the date range, but leave the ''creator/contributor/publisher name'' blank to inherit the name from the higher [[Level of description|level]].
*If you want to associate a lower [[Level of description|level of description]] with a [[Creator|creator]], contributor or publisher different from the higher [[Level of description|level]], enter or select a different ''creator/publisher/contributor name''.

3.1 '''Add new event'''
*Click the add new link under ''Name''. A dialogue box will open up for data entry and the rest of the screen will go grey.
*For a creation [[event]], select Creation from the [[drop-down menu]] under ''event type''.
*Select the [[Creator|creator's]] name from the ''creator'' [[Drop-down menu|drop-down menu]] under ''name'' (generated from the names of all existing [[Authority record|authority records]]).
*If the [[Creator|creator's]] name does '''not''' appear in the menu, use the ''add new name'' field to to the right to enter the name. Note that this automatically creates a new [[authority record]].
*If you select a name from the drop-down list, ICA-AtoM will ignore any text you may have entered in the ''add new name'' field.
*Note that you can leave both of these [[Field|fields]] blank; in this case, the unit will inherit creator information from its [[Parent record|parent record]].
*At the highest [[Level of description|level of description]], you should always include the [[Creator|creator]]; the ''administrative / biographical history'' is drawn from the [[Creator|creator's]] [[Authority record|authority record]].
*Lower levels inherit creator information from higher levels: use only if the [[Creator|creator]] is different at the lower and higher levels.
*If applicable, select a location from the ''place'' drop-down menu to the right of the ''event type'' field (generated from the places [[taxonomy]])
*Add the start and end year and date display if applicable (see step 4, '''Date''', below)
*If applicable, add a note in the note field.
*Click submit. You will be returned to the original screen. To add other events (i.e. to add contributors or publishers), repeat the process as often as needed. Note that you '''must''' save the record before leaving the [[edit screen]] or you will lose all of the data you have just entered.

4. '''Date'''
*Dublin Core defines date as "a point or period of time associated with an event in the lifecycle of the resource. Date may be used to express temporal information at any level of granularity. Recommended best practice is to use an encoding scheme, such as the W3CDTF profile of ISO 8601 [W3CDTF]."

4.1 '''Year / end year '''

*In the ''add new event'' screen (see step 3.1, above), enter the opening and closing years of the date range.
**ICA-AtoM uses these values for sorting and searching purposes.
**Use only four-digit numbers.
**If the start and end years are the same, enter only in the ''year'' and leave the ''end year'' blank.
**Complete at lower [[Level of description|levels of description]] even if you are leaving the ''creator/contributor/publisher name'' field blank (e.g. when describing a series, you do not need to repeat the ''creator name'' from the [[Fonds|fonds]] description, but you do need to enter the date range of the series).

4.2 '''Date display'''
*Enter the date range as you want it to appear in [[View mode|view mode]].
*Add any additional text to qualify date range (e.g. 1997-07-16).
*Whereas ''year'' and ''end year'' are used internally for database searching and sorting purposes, this [[Field|field]] is for display purposes.

@@ Line 9: / Line 9: @@
 [[Image:UM-3.1.22.1_2.png|500px|right|thumb|''Add new event'' dialogue box]]
-. '''Add new event'''
+. Add new event
 *The ''add new event'' dialogue box is used to enter the name of the creator, publisher or contributor and the date(s) of creation, publication or contribution.
 *Click the add new link under ''Name''. A dialogue box will open up for data entry and the rest of the screen will go grey.
@@ Line 45: / Line 45: @@
 **Add any additional text to qualify date range (e.g. 1997-07-16).
 **Whereas ''year'' and ''end year'' are used internally for database searching and sorting purposes, this [[Field|field]] is for display purposes.

@@ Line 5: / Line 5: @@
 [[Main Page]] > [[User manual|(UM) User manual]] > [[UM-3|UM-3 Add / edit content]] > [[UM-3.1-Dublin_Core|UM-3.1 Add / edit archival descriptions (Dublin Core)]] > [[UM-3.1.22|UM-3.1.22 Resource metadata]] > UM-3.1.22.1 Add new event
-[[Image:UM3.1-Dublin Core.png|500px|right|thumb|Archival description in edit mode: all information areas collapsed]]
+[[Image:UM-3.1.22.1_1.png|500px|right|thumb|Click blue link to add new event]]
 . '''Add new event'''
-*The add new event screen is used to enter the name of the creator, publisher or contributor and the date(s) of creation, publication or contribution.
+*The ''add new event'' dialogue box is used to enter the name of the creator, publisher or contributor and the date(s) of creation, publication or contribution.
 *Click the add new link under ''Name''. A dialogue box will open up for data entry and the rest of the screen will go grey.