USC-1 Establish a system of control - Revision history

Richard: /* Implement an arrangement policy */

2008-04-30T23:49:04Z

Implement an arrangement policy

Richard: /* Implement an arrangement policy */

2008-04-30T23:47:11Z

Implement an arrangement policy

Richard at 23:44, 30 April 2008

2008-04-30T23:44:35Z

Richard: New page: Main Page > System Requirements > Use cases > USC-1 Establish a system of control == Establish a system of control == These use cases relate to implementing policy decisions ...

2008-04-30T23:40:43Z

New page: Main Page > System Requirements > Use cases > USC-1 Establish a system of control == Establish a system of control == These use cases relate to implementing policy decisions ...

New page

[[Main Page]] > [[System Requirements]] > [[Use cases]] > USC-1 Establish a system of control

== Establish a system of control ==

These use cases relate to implementing policy decisions in the application.

=== Define system scope ===

=== Establish a system of intellectual control ===

==== Implement an arrangement policy ====

<span id="USC-1.2.1"></span>
{| border="1" cellpadding="2"

|- valign="top" align="left" style="background:#00008B; color:white"
| colspan="3" | Implement an arrangement policy

|- valign="top" align="left"
| width="100" rowspan="4" style="background:silver" | Summary
! width="150" | ID number
| width="700" | 1.2.1

|- valign="top" align="left"
! Overview
|
An institution establishes its arrangement policy and customizes the application to implement it.

|- valign="top" align="left"
! Primary actor
| Institution.

|- valign="top" align="left"
! Secondary actor
| Administrator.

|- valign="top" align="left"
| rowspan="5" style="background:silver" | Description
! Preconditions
| n/a

|- valign="top" align="left"
! Trigger
| n/a

|- valign="top" align="left"
! Successful outcome
| Application customized so that institution's policy determines options for users when specifying "Level of description".

|- valign="top" align="left"
! Main scenario
|
Scenario A:

1. Institution establishes the highest level of arrangement it will employ.
*E.g. Fonds, series, record group established as highest level.

2. Institution establishes the number of levels of arrangement it will employ.
*E.g. no sub-fonds, no more than three series levels (series, sub- and sub-sub-series).

3. Administrator edits the default "Levels of description" taxonomy shipped with ICA-AtoM, so that drop-down lists show only levels and terms allowed by policy.

|- valign="top" align="left"
! Exceptions / variations
|
Scenario B:

Institution changes policy and for a transitional period retains old data values in the application (pending conversion) but allows users to use only new values.
*E.g. application contains descriptions registered as "Record group" but term no longer allowed for new descriptions.

As of version 0.6, ICA-AtoM cannot accommodate this scenario. A term cannot be deleted from a taxonomy if other records are already registered to it. In a future release, it will be possible to make taxonomy terms "inactive" so that data integrity is protected, while drop-down list for on-going data entry show only the preferred terms.

|- valign="top" align="left"
| rowspan="3" style="background:silver" | Requirements
! Functional requirements
|
[[FNC-1.2 Establish a system of intellectual control#FNC-1.2.1 | FNC-1.2.1 Describe material at multiple levels of arrangement]]
[[FNC-1.2 Establish a system of intellectual control#FNC-1.2.2 | FNC-1.2.2 Establish the highest level of arrangement]]
[[FNC-1.2 Establish a system of intellectual control#FNC-1.2.3 | FNC-1.2.3 Establish the number of levels of arrangement]]

|- valign="top" align="left"
! Metadata requirements
|
[[MTD1.1 Register units of description#MTD1.1.3 | MTD-1.1.3 Indication the level of description]]

|- valign="top" align="left"
! Technical requirements
|

|- valign="top" align="left"
! style="background:silver" | Diagrams
| colspan="2" |

|}

@@ Line 77: / Line 77: @@
 ! Functional requirements
+|
-[[FNC-1 Establish a system of intellectual control#FNC-1.2.1 | FNC-1.2.1 Describe material at multiple levels of arrangement]]
+[[FNC-1 Establish a system of control#FNC-1.2.1 | FNC-1.2.1 Describe material at multiple levels of arrangement]]
-[[FNC-1 Establish a system of intellectual control#FNC-1.2.2 | FNC-1.2.2	Establish the highest level of arrangement]]
+[[FNC-1 Establish a system of control#FNC-1.2.2 | FNC-1.2.2	Establish the highest level of arrangement]]
-[[FNC-1 Establish a system of intellectual control#FNC-1.2.3 | FNC-1.2.3	Establish the number of levels of arrangement]]
+[[FNC-1 Establish a system of control#FNC-1.2.3 | FNC-1.2.3	Establish the number of levels of arrangement]]
 |- valign="top" align="left"

@@ Line 48: / Line 48: @@
 |- valign="top" align="left"
 ! Successful outcome
-| Application customized so that institution's policy determines options for users when specifying "Level of description".
+| Application customized so that user options reflect institution's arrangement policy.
 |- valign="top" align="left"
@@ Line 78: / Line 78: @@
+|
 [[FNC-1.2 Establish a system of intellectual control#FNC-1.2.1 | FNC-1.2.1 Describe material at multiple levels of arrangement]]
 [[FNC-1.2 Establish a system of intellectual control#FNC-1.2.2 | FNC-1.2.2	Establish the highest level of arrangement]]
 [[FNC-1.2 Establish a system of intellectual control#FNC-1.2.3 | FNC-1.2.3	Establish the number of levels of arrangement]]