Search fields

Main Page > User manual > Access content > Advanced search > Field names for advanced searching

To search on particular fields, enter in the search box the field name followed by a colon followed by the search term (e.g. exampleField:exampleTerm).

The following is a list of the fields in archival description records that can be searched. The field label is presented as it is displayed, followed by its field name for search purposes. The weight of the field has been included where applicable.

Fields names must be entered exactly as shown in order for the search to work.

Fields are grouped by their information area on the edit page.

Field labels are listed as they appear on the pages shipped with ICA-AtoM. If your administrator has customized the field labels in your ICA-AtoM application, these may be different from what appears on your page.

Identity area

• Identifier: identifier (5x weight)
• Reference code: referenceCode
• Title: title (10x weight)
• Creation date - start: startDate (YYYYMMDD format)
• Creation date - end: endDate (YYYYMMDD format)
• Level of description: levelOfDescription
• Extent and medium: extentandmedium

Context area

• Creator: creators (8x weight)
• Administrative/biographical history: creatorHistory
• Repository: repositoryName
• Immediate source of acquisition: acquisition
• Archival history: archivalhistory
• Top-level description: partOf

Content and structure area

• Scope and content: scopeAndContent
• Appraisal, destruction and scheduling: appraisal
• Accruals: accruals
• System of arrangement: arrangement

Conditions of access and use area

• Conditions governing access: accessconditions
• Conditions governing reproduction: reproductionconditions
• Language of material: language
• Script of material: script
• Physical characteristics: physicalcharacteristics
• Finding aids: findingaids

Allied materials area

• Location of originals: locationoforiginals
• Location of copies: locationofcopies
• Related units of description: relatedunitsofdescription

Notes area

• Note: notes (includes all note fields)

Access points

• Subject access points: subject (5x weight)
• Place access points: place (3x weight)
• Name access points: name (3x weight)

Control area

• Sources: sources

Digital objects

• Has a digital object (true or false): hasDigitalObject
• Media type: mediatype

Internal fields

The following fields are intended for internal use by the application, but are available through the regular search interface as well.

• Permalink "slug": slug
• Slug of parent: parent
• Search document language (ISO 639-1 code; e.g. 'en'): culture
• Level of description ID: levelOfDescriptionId
• Digital object media type ID: do_mediaTypeId
• Publication status ID: publicationStatusId
• Repository ID: repositoryId
• Repository "slug": repositorySlug

The following is a list of the fields in authority records that can be searched. The field label is presented as it is displayed, followed by its field name for search purposes.

Identity area

• Authorized form of name: authorizedFormOfName

Description area

• Dates of Existence: datesOfExistence
• History: history
• Places: places
• Legal Status: legalStatus
• Mandates: mandates
• Internal Structures: internalStructures
• General context: generalContext

Control area

• Description identifier: identifier