Difference between revisions of "Search fields"

Revision as of 15:56, 14 June 2012

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Access content > Advanced search > Field names for advanced searching

To search on particular fields, enter in the search box the field name followed by a colon followed by the search term (e.g. exampleField:exampleTerm).

Fields are grouped by their information area on the edit page.

Fields names must be entered exactly as shown in order for the search to work.

Field labels are listed as they appear on the pages shipped with ICA-AtoM. If your administrator has customized the field labels in your ICA-AtoM application, these may be different from what appears on your page.

Archival description

The following is a list of the fields in archival description records that can be searched. The field label is presented as it is displayed, followed by its field name for search purposes. The weight of the field has been included where applicable.

Search field	ISAD field	RAD field	Notes
accessConditions	Conditions governing access
accruals	Accruals
acquisition	Immediate source of acquisition
appraisal	Appraisal, destruction and scheduling
archivalHistory	Archival history
arrangement	System of arrangement
creator	Creator		8x weight
creatorHistory	Administrative/biographical history
date	Full date
endDate	End date		(YYYYMMDD format)
extentAndMedium	Extent and medium
filename	N/A	N/A	Digital object filename
findingAids	Finding aids
hasDigitalObject	N/A	N/A	Has a digital object ("true" or "false")
identifier	Identifier		5x weight
language	Language of material
levelOfDescription	Level of description
locationOfCopies	Location of copies
locationOfOriginals	Location of originals
mediaType	N/A	N/A	Digital object media type
name	Name access points		3x weight
notes	*	*	* includes all "note" fields
partOf	N/A	N/A	Top-level description title
physicalCharacteristics	Physical characteristics
physicalStorage	N/A	N/A	Physical storage container name
place	Place access points		3x weight
referenceCode	Reference code
relatedUnitsOfDescription	Related units of description
repository	Repository
reproductionConditions	Conditions governing reproduction
scopeAndContent	Scope and content
script	Script of material
sources	Sources
startDate	Start date		(YYYYMMDD format)
subject	Subject access points		5x weight
title	Title		10x weight

Searching Dates

startDate:[YYYYMMDD TO YYYYMMDD]
- This will search for start dates between the two dates listed, inclusive.
endDate:{YYYYMMDD TO YYYYMMDD}
- This will search for end dates between the two dates listed, exclusive.
date:[1974 TO 1984]
- This will search for textual dates (including uncertain dates) between 1974 and 1984, inclusive. Note: because this date data is not structured, the results may be vary due to inconsistencies in formatting.

Authority record

The following is a list of the fields in authority records that can be searched. The field label is presented as it is displayed, followed by its field name for search purposes.

Identity area

Authorized form of name: authorizedFormOfName

Description area

Dates of Existence: datesOfExistence
Functions, occupations and activities: functions
History: history
Places: places
Legal Status: legalStatus
Mandates: mandates
Internal Structures: internalStructures
General context: generalContext

Control area

Description identifier: identifier

@@ Line 18: / Line 18: @@
 The following is a list of the fields in [[Glossary#Archival description|archival description]] records that can be searched. The [[Glossary#Field label|field label]] is presented as it is displayed, followed by its field name for search purposes. The weight of the field has been included where applicable.
-<div style="columns: 24em; -webkit-columns: 24em; -moz-column-width: 24em;">
+{|
+!Search field!!ISAD field!!RAD field!!Notes
-=== Identity area ===
+|-
+|accessConditions||Conditions governing access||||
-* Identifier: identifier (5x weight)
+|-
-* Reference code: referenceCode
+|accruals||Accruals||||
-* Title: title  (10x weight)
+|-
-* Full date: date
+|acquisition||Immediate source of acquisition||||
-* Start date: startDate (YYYYMMDD format)
+|-
-* End date: endDate (YYYYMMDD format)
+|appraisal||Appraisal, destruction and scheduling||||
-* Level of description: levelOfDescription
+|-
-* Extent and medium: extentAndMedium
+|archivalHistory||Archival history||||
+|-
-=== Context area ===
+|arrangement||System of arrangement||||
+|-
-* Creator: creator (8x weight)
+|creator||Creator||||'''8x weight'''
-* Administrative/biographical history: creatorHistory
+|-
-* Repository: repository
+|creatorHistory||Administrative/biographical history||||
-* Immediate source of acquisition: acquisition
+|-
-* Archival history: archivalHistory
+|date||Full date||||
-* Top-level description: partOf
+|-
+|endDate||End date||||(YYYYMMDD format)
-=== Content and structure area ===
+|-
+|extentAndMedium||Extent and medium||||
-* Scope and content: scopeAndContent
+|-
-* Appraisal, destruction and scheduling: appraisal
+|filename||N/A||N/A||Digital object filename
-* Accruals: accruals
+|-
-* System of arrangement: arrangement
+|findingAids||Finding aids||||
+|-
-=== Conditions of access and use area ===
+|hasDigitalObject||N/A||N/A||Has a digital object ("true" or "false")
+|-
-* Conditions governing access: accessConditions
+|identifier||Identifier||||'''5x weight'''
-* Conditions governing reproduction: reproductionConditions
+|-
-* Language of material: language
+|language||Language of material||||
-* Script of material: script
+|-
-* Physical characteristics: physicalCharacteristics
+|levelOfDescription||Level of description||||
-* Finding aids: findingAids
+|-
+|locationOfCopies||Location of copies||||
-=== Allied materials area ===
+|-
+|locationOfOriginals||Location of originals||||
-* Location of originals: locationOfOriginals
+|-
-* Location of copies: locationOfCopies
+|mediaType||N/A||N/A||Digital object media type||||
-* Related units of description: relatedUnitsOfDescription
+|-
+|name||Name access points||||'''3x weight'''
-=== Notes area ===
+|-
+|notes||*||*||* includes all "note" fields
-* Note: notes (includes all note fields)
+|-
+|partOf||N/A||N/A||Top-level description title
-=== Access points ===
+|-
+|physicalCharacteristics||Physical characteristics||||
-* Subject access points: subject (5x weight)
+|-
-* Place access points: place (3x weight)
+|physicalStorage||N/A||N/A||Physical storage container name
-* Name access points: name (3x weight)
+|-
+|place||Place access points||||'''3x weight'''
-=== Control area ===
+|-
+|referenceCode||Reference code||||
-* Sources: sources
+|-
+|relatedUnitsOfDescription||Related units of description||||
-=== Digital objects ===
+|-
+|repository||Repository||||
-* File name: filename
+|-
-* Has a digital object (true or false): hasDigitalObject
+|reproductionConditions||Conditions governing reproduction||||
-* Media type: mediaType
+|-
+|scopeAndContent||Scope and content||||
-=== Physical storage ===
+|-
+|script||Script of material||||
-* Physical storage container name: physicalStorage
+|-
+|sources||Sources||||
+|-
-</div>
+|startDate||Start date||||(YYYYMMDD format)
+|-
+|subject||Subject access points||||'''5x weight'''
-<div class="note">
+|-
+|title||Title||||'''10x weight'''
+|}
 == Searching Dates ==