Difference between revisions of "Metadata requirements: archival descriptions"

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| style="background:silver" | ICA-AtoM implementation
 
| style="background:silver" | ICA-AtoM implementation
 
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*ICA-AtoM includes fields for <span class="field">Title</span> (*<span class="button">title</span>) and <span class="field">Alternate title</span> (*<span class="button">alternate_title</span>).  
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*ICA-AtoM includes fields for <span class="field">Title</span> (<span class="button">title</span>) and <span class="field">Alternate title</span> (<span class="button">alternate_title</span>).  
  
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*ICA-AtoM does not impose any formatting rules on titles.
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*ICA-AtoM does not impose any rules on formatting titles.
  
 
*Users can add as many <span class="field">Title notes</span> as required (stored in a separate *<span class="button">note</span> database table).
 
*Users can add as many <span class="field">Title notes</span> as required (stored in a separate *<span class="button">note</span> database table).
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<span id="MR-1.A.3></span>
 
<span id="MR-1.A.3></span>
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==== Identify the level of description ====
 
==== Identify the level of description ====
  

Revision as of 19:03, 24 January 2008

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main page > System Requirements > Metadata requirements > Archival descriptions

Describe units of archival materials

Requirement number MR-1
Requirement name Describe units of archival materials
Requirement specification The system must:
  • Include an entity representing an archival description.
Sub-requirements
  • 1.A Identify unit / object of description.
  • 1.B Describe the context (origin and custody) of material.
  • 1.C Describe content and structure of material.
  • 1.D Describe conditions governing access and use of material.
  • 1.E Identify related archvial materials.
  • 1.F Control description record.

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Identify unit / object of description

Requirement number MR-1.1
Requirement name Identify unit / object of description
Requirement specification The system must:
  • Uniquely identify each description.
Sub-requirements
  • 1.1.1 Identify unit / object of description.
  • 1.1.2 Name unit / object of description.
  • 1.1.3 Identify the level of description.
  • 1.1.4 Indicate the dates of the material described.
  • 1.1.5 Indicate the extent of the material described.

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Identify unit / object of description

Requirement number MR-1.1.1
Requirement name Identify unit / object of description
Requirement specification The system must:
  • Assign one or more unique identifier (codes) to each description such that the description can be linked to the object of description.
Requirement quotation
Associated functional requirements
  • FR-3.B, Assign unique identifiers to descriptions.
Associated quality requirements
  • Auto-enter values.
Associated technical requirements
ICA-AtoM fields
  • information_object::id
  • information_object:identifier
ICA-AtoM implementation
  • ICA-AtoM automatically assigns each record a unqiue database ID (id); this value is invisible to users.
  • Users enter their own Reference code (identifier). ICA-AtoM allows any type of value in this field (numbers, text, alpha-numeric code) to accommodate any institutional system for assigning identifiers.
Known issues
  • Cannot currently auto-generate next sequential reference code / number.
User Manual sections

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Name unit / object of description

Requirement number MR-1.1.2
Requirement name Name unit / object of description
Requirement specification The system must:
  • Assign titles to archival descriptions.
  • Accommodate multiple titles (variants, title changes).
  • Support explanatory notes on titles.
Requirement quotation

ISAD(G) 3.1.2

Associated functional requirements
  • FR-3.2, Assign unique identifiers to descriptions.
  • FR-4.1, Support description of the intellectual and physical characteristics of archival materials.
Associated quality requirements
Associated technical requirements
ICA-AtoM fields
  • information_object::title
  • information_object::alternate_title
  • note::note_content
  • note::note_type
ICA-AtoM implementation
  • ICA-AtoM includes fields for Title (title) and Alternate title (alternate_title).
  • ICA-AtoM does not impose any rules on formatting titles.
  • Users can add as many Title notes as required (stored in a separate *note database table).
Known issues
  • Need to allow multiple alternate titles (currently only allows 1 alternate).
  • Need to accommodate date ranges to titles (previous names of description).
User Manual sections

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Identify the level of description

Requirement number Number
Requirement name
Requirement specification The system must:
  • Requirement.
Requirement quotation
Associated functional requirements
Associated quality requirements


Associated technical requirements


ICA-AtoM fields


ICA-AtoM implementation


Known issues


User Manual sections


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Indicate the dates of the material described

Requirement number Number
Requirement name
Requirement specification The system must:
  • Requirement.
Requirement quotation
Associated functional requirements
Associated quality requirements


Associated technical requirements


ICA-AtoM fields


ICA-AtoM implementation


Known issues


User Manual sections


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Indicate the extent of the material described

Requirement number Number
Requirement name
Requirement specification The system must:
  • Requirement.
Requirement quotation
Associated functional requirements
Associated quality requirements


Associated technical requirements


ICA-AtoM fields


ICA-AtoM implementation


Known issues


User Manual sections


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Template

Requirement number Number
Requirement name
Requirement specification The system must:
  • Requirement.
Requirement quotation
Associated functional requirements
Associated quality requirements


Associated technical requirements


ICA-AtoM fields


ICA-AtoM implementation


Known issues


User Manual sections


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