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UM-3.5|Data entry: record control area

Description control area

The "Description control area" is the same for archival descriptions, authority records, and archival institutions. The ICA standards each have a control area, but it varies across the standards; ICA-AtoM implements it consistently across each record type.

1. Description identifier: ISIAH 5.6.1

• Enter the unique identifier of the archival institution record.

2. Institution identifier: ISIAH 5.6.2

• Enter the name or institution code of the body repsonsible for creating and maintaining the institution record.

3. Rules or conventions: ISIAH 5.6.3

• Text field.

4. Status and Level of detail: ISIAH 5.6.4 and ISIAH 5.6.5

• Select status and level of detail of institution record from drop-down lists.
• ICA-AtoM ships with default lists ("Draft, Final, Revised, Deleted" for status; and "Minimal, Partial, Full" for level of detail); Administrators can customize to institution's own standards.

5. Language and scripts: ISIAH 5.6.7

• Select language and script of the institution record from the drop-down lists; Administrators can customize lists to institution's own requirements.

6. Sources: ISIAH 5.6.8

• Text field.

7. Notes: ISIAH 5.6.6 and ISIAH 5.6.9

• Multi-value field displaying notes.
• Use this field to register dates of creation, revisions, deletion.
• Enter the text of the note, select the type of note, click the green AddInfoIcon to register.
• To delete an existing note, click the red DeleteInfoIcon beside it.

8. Created / Updated:

• Auto-entered time-stamps (date and time) record was created and last modified.