Search

Search

Main Page > (UM) User manual > UM-4 Access content > UM-4.1 Search

Use the Search box to find records in ICA-AtoM that contain text matching any keyword or phase. The Search box is available on every screen for every user.

1. Enter search text in the Search box.

2. Click the Search button.

3. ICA-AtoM searches all fields in all archival descripitons and returns matches on a Search results list screen. This shows:

• The number of descriptions found.
• For each match, the description title and the first three lines of the "Scope and content" field.

4. Click the description title of any match to view the full description (routes you to the record's View screen.

Tips on searching:

• You can broaden your search by entering more than one word; ICA-AtoM will return any record that contains text matching any one of the words; it does not require the record to contain all of the words (e.g. entering city hall will return any description that includes the word "city" or the word "hall" anywhere in any field).

• Use double quotation marks ("") around text to search on phrases (e.g. entering "city hall" will return only descriptions that include the words "city hall" together in that order in any field.

Limitations:

Note the following limitations on search functionality in ICA-AtoM as of the current version (v0.6):

• You can only search archival descriptions; you cannot currently search authority records, archival institutions, or terms.

• You cannot run advanced searches (e.g. you cannot search on specific fields only, or narrow or broaden searches with boolean operators).

• You cannot save the search results; when you click a link from the results list to the full record view, you cannot use the browser's back arrow to return to the Search results list, it must be reconstituted by running the same search again.

Future releases of ICA-AtoM will address these limitations.

Last revised: 3 June 2008 (ICA-AtoM v0.6)