Difference between revisions of "FR-1.2.1"
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(New page: <span class="pageTitle">Describe archival materials at multiple levels of description</span> Main Page > System requirements > Functional requirements '''Specification''' A...) |
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'''Specification''' | '''Specification''' | ||
| − | Archivists must be able to describe materials at multiple [[Level of descripiton|levels]], reflecting the levels of arrangement. Descriptions at lower [[Level of description|levels]] should inherit information from higher [[Level of description|levels]] (e.g. [[Creator|creator]]). Descriptions at higher [[Level of description|levels]] should be consistent with information at lower [[Level of description|levels]] (e.g. dates and extent). The application must support multi-level description with inheritance and consistency across [[Level of description|levels]]. | + | *Archivists must be able to describe materials at multiple [[Level of descripiton|levels]], reflecting the levels of arrangement. |
| + | |||
| + | *Descriptions at lower [[Level of description|levels]] should inherit information from higher [[Level of description|levels]] (e.g. [[Creator|creator]]). | ||
| + | |||
| + | *Descriptions at higher [[Level of description|levels]] should be consistent with information at lower [[Level of description|levels]] (e.g. dates and extent). | ||
| + | |||
| + | *The application must support multi-level description with inheritance and consistency across [[Level of description|levels]]. | ||
'''Context (parent requirements)''' | '''Context (parent requirements)''' | ||
| − | [[FR-1|FR-1 Establish a system of control]] | + | *[[FR-1|FR-1 Establish a system of control]] |
| − | [[FR-1.2|FR-1.2 Establish systems of intellectual control]] | + | *[[FR-1.2|FR-1.2 Establish systems of intellectual control]] |
'''Source quotations''' | '''Source quotations''' | ||
| − | [[RS-1# | + | *[[RS-1#I.8|ISAD(G) I.8]] |
| − | [[RS-1#1|ISAD(G) Section 1]] | + | *[[RS-1#1.0|ISAD(G) Section 1]] |
| − | [[RS-1#2|ISAD(G) Section 2]] | + | *[[RS-1#2.0|ISAD(G) Section 2]] |
| − | [[RS-4#1.1.1|OSARIS 1.1.1]] | + | *[[RS-4#1.1.1|OSARIS 1.1.1]] |
| − | [[RS-4#2.1.1|OSARIS 2.1.1]] | + | *[[RS-4#2.1.1|OSARIS 2.1.1]] |
'''Associated metadata requirements''' | '''Associated metadata requirements''' | ||
| − | [[MTD-1.1.3|MTD-1.1.3 Indicate the level of descripiton]] | + | *[[MTD-1.1.3|MTD-1.1.3 Indicate the level of descripiton]] |
'''Associated quality requirements''' | '''Associated quality requirements''' | ||
| − | Provide drop-down lists to select level of description. | + | *Provide [[Drop-down menu|drop-down menus]] (value lists) to select [[Level of description|level of description]]. |
| − | Provide pick-lists to select parent level of | + | *Provide pick-lists to select parent [[Level of description|level of description]] / assign position in hierarchy of arrangement. |
| − | Show inherited information at lower levels of | + | *Show inherited information at lower [[Level of description|levels of description]]. |
| − | Calculate values at higher levels of description from lower (e.g. date ranges). | + | *Calculate values at higher [[Level of description|levels of description]] from lower (e.g. date ranges). |
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'''ICA-AtoM implementation''' | '''ICA-AtoM implementation''' | ||
| − | ICA-AtoM ships with a default schema for levels of description (fonds, sub-fonds, series, sub-series, file, item). | + | *ICA-AtoM ships with a default schema for [[Level of description|levels of description]] (fonds, sub-fonds, series, sub-series, file, item). [[Administrator|Administartors]] can edit to reflect institutional policy / terminology. |
| − | ICA-AtoM imposes no limits on the number of levels that can be used. A unit's position in the hierarchy is determined by the value selected in the | + | *ICA-AtoM imposes no limits on the number of [[Level of description|levels]] that can be used. A unit's position in the hierarchy is determined by the value selected in the ''Parent level'' field. |
| − | A description is recognized as the highest level when the | + | *A description is recognized as the highest level when the ''Parent level'' field is blank. |
| − | ''Discrete items'' (items not linked to a higher parent level) are permitted: simply leave the | + | *''Discrete items'' (items not linked to a higher parent level) are permitted: simply leave the ''Parent level'' field blank. |
'''Known issues''' | '''Known issues''' | ||
| − | + | ||
| − | ICA-AtoM (v1.0 beta) cannot currently calculate values at higher levels from lower (e.g. date range); these must be manually entered at each level. The application does not enforce consistency. | + | *ICA-AtoM (v1.0 beta) cannot currently calculate values at higher [[Level of description|levels]] from lower (e.g. date range); these must be manually entered at each level. |
| + | |||
| + | *The application does not enforce consistency across [[Level of description|levels]]. | ||
'''Use cases''' | '''Use cases''' | ||
| − | [[ | + | *[[UC-1.2.1|UC-1.2.1 Implement an arrangement policy]] |
'''User Manual sections''' | '''User Manual sections''' | ||
| − | [[UM-3.1.4|UM-3.1.4 Add / edit content > Archival descriptions > Data entry: Identity area]] | + | *[[UM-3.1.4|UM-3.1.4 Add / edit content > Archival descriptions > Data entry: Identity area]] |
Latest revision as of 15:11, 11 July 2008
Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.
Describe archival materials at multiple levels of description
Main Page > System requirements > Functional requirements
Specification
- Archivists must be able to describe materials at multiple levels, reflecting the levels of arrangement.
- Descriptions at higher levels should be consistent with information at lower levels (e.g. dates and extent).
- The application must support multi-level description with inheritance and consistency across levels.
Context (parent requirements)
Source quotations
Associated metadata requirements
Associated quality requirements
- Provide drop-down menus (value lists) to select level of description.
- Provide pick-lists to select parent level of description / assign position in hierarchy of arrangement.
- Show inherited information at lower levels of description.
- Calculate values at higher levels of description from lower (e.g. date ranges).
Associated technical requirements
ICA-AtoM implementation
- ICA-AtoM ships with a default schema for levels of description (fonds, sub-fonds, series, sub-series, file, item). Administartors can edit to reflect institutional policy / terminology.
- ICA-AtoM imposes no limits on the number of levels that can be used. A unit's position in the hierarchy is determined by the value selected in the Parent level field.
- A description is recognized as the highest level when the Parent level field is blank.
- Discrete items (items not linked to a higher parent level) are permitted: simply leave the Parent level field blank.
Known issues
- ICA-AtoM (v1.0 beta) cannot currently calculate values at higher levels from lower (e.g. date range); these must be manually entered at each level.
- The application does not enforce consistency across levels.
Use cases
User Manual sections