CD-1.0-4

4. Add new records / enter data

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Edit screen (archival description)

1. Once you have logged in (see View / navigate / edit, step 4), the main menu bar appears. To create a new record, click the add/edit tab; click the sub-tab for the type of record you want to create (archival description, authority record, archival institution, term). ICA-AtoM displays a list of all existing records of that type.

2. Click the add new link at the head of the list or the add new button at the foot of the list. ICA-AtoM will open a blank data-entry screen.

3. Fields are organized into sections based on the information areas in the corresponding ICA descriptive standard. Click on an area to toggle it between open (display fields) and closed (hide fields).

4. Enter data into the empty text fields. Some fields provide drop-down menu lists for you to select values from. To upload digital files (e.g. photos, videos, PDFs), go to the Digital object information area, click the browse button to navigate to the file, select it and click open (not illustrated).

5. When you have completed data entry click the create button in the floating button block at the bottom of the screen. ICA-AtoM commits the record. The save button now appears in place of the create button.

6. Whenever you create a new record or edit an existing one, always click the create / save button before exiting the record (e.g. by clicking a link, performing a search); otherwise you will lose the new data when you leave the record.