Edit permissions

Main Page > User manual > UM-7 Administer ICA-AtoM > UM-7.2 1.0.9 Edit user permissions in ICA-AtoM 1.0.9

When refining user permissions, it is often useful to start with the group to which the user belongs. You can refine permissions for the group, then add users to the group, all of whom will inherit the modified permissions.

Scenario: In a multi-repository system, add a user who can create, update and publish archival descriptions belonging to one institution only.

1. 

   Fig.1. Default permissions for Contributor group in show screen
   In the main menu bar, go to admin > groups > contributor. Click on Archival description permissions. Your screen will show the default "grant" permissions for the Contributor group - i.e. it shows you everything the user is permitted to do (see fig.1)
2. 

   Fig.2. Default permissions for Contributor group in edit screen
   Click Edit. In the edit screen, you will get a better sense of the group's permission settings (see fig.2) . The Contributor has the following permissions:
   • Read: Grant (inherited from Authenticated group)
   • Create: Grant
   • Update: Grant
   • Delete: Deny (inherited from Authenticated group)
   • View draft (Grant)
   • Publish: Deny (inherited from Authenticated group)
   • Access master digital object: Grant
   • Access reference digital object: Grant (inherited from Authenticated group)In other words, anyone belonging to the Contributor group automatically has the ability to read, create and update descriptions, view draft descriptions and access digital objects. However, s/he cannot delete or publish descriptions. In our scenario, we would like to create users who can create and update descriptions belonging only to a particular institution and who in addition can delete and publish archival descriptions from that institution.
3. 

   Fig.3. Modified permissions for Contributor group in edit screen
   In order to restrict permissions to descriptions of a particular institution, we need to first deny the permissions across the board, and then add them back for the specified institution. We will do the blanket denial in the Contributor group edit screen, and later add a user with permissions granted for a particular institution. To deny the permissions in the Contributor group, select Deny for the Create and Update permissions (See fig.3).
4. 

   Fig.4. Modified permissions for Contributor group in show screen
   Save the group. Your show screen should like the screen in fig.4.
5. 

   Fig.5 Add a new user
   Go to admin > users and add a new user as in fig. 5. Note that under User groups the user is added to the Contributor group.
6. File:6 edit user.png

   Fig.6
   Click on Archival description permissions.