Search fields

Main Page > User manual > Access content > Advanced search > Field names for advanced searching

To search on particular fields, enter in the search box the field name followed by a colon followed by the search term (e.g. exampleField:exampleTerm).

Fields are grouped by their information area on the edit page.

Fields names must be entered exactly as shown in order for the search to work.

Field labels are listed as they appear on the pages shipped with ICA-AtoM. If your administrator has customized the field labels in your ICA-AtoM application, these may be different from what appears on your page.

Archival description

The following is a list of the fields in archival description records that can be searched.

• The Search field is used for searches e.g. "levelOfDescription:fonds"
• The ISAD label and RAD label list the field label as displayed in AtoM
• Some fields are weighted more heavily when scoring search results - this has been noted as e.g. "5x weight" in the Notes

Search field	ISAD label	RAD label	Notes
accessConditions	Conditions governing access
accruals	Accruals
acquisition	Immediate source of acquisition
appraisal	Appraisal, destruction and scheduling
archivalHistory	Archival history
arrangement	System of arrangement
creator	Creator		8x weight
creatorHistory	Administrative/biographical history
date	Full date
endDate	End date		YYYYMMDD format
extentAndMedium	Extent and medium
filename	N/A	N/A	Digital object filename
findingAids	Finding aids
hasDigitalObject	N/A	N/A	Has a digital object ("true" or "false")
identifier	Identifier		5x weight
language	Language of material
levelOfDescription	Level of description
locationOfCopies	Location of copies
locationOfOriginals	Location of originals
mediaType	N/A	N/A	Digital object media type
name	Name access points		3x weight
notes	*	*	* includes all "note" fields
partOf	N/A	N/A	Top-level description title
physicalCharacteristics	Physical characteristics
physicalStorage	N/A	N/A	Physical storage container name
place	Place access points		3x weight
referenceCode	Reference code
relatedUnitsOfDescription	Related units of description
repository	Repository
reproductionConditions	Conditions governing reproduction
scopeAndContent	Scope and content
script	Script of material
sources	Sources
startDate	Start date		YYYYMMDD format
subject	Subject access points		5x weight
title	Title		10x weight

Searching Dates

• startDate:[YYYYMMDD TO YYYYMMDD]
  • This will search for start dates between the two dates listed, inclusive.
• endDate:{YYYYMMDD TO YYYYMMDD}
  • This will search for end dates between the two dates listed, exclusive.
• date:[1974 TO 1984]
  • This will search for textual dates (including uncertain dates) between 1974 and 1984, inclusive. Note: because this date data is not structured, the results may be vary due to inconsistencies in formatting.

Authority record

The following is a list of the fields in authority records that can be searched.

• The Search field can be used for searches, e.g. "datesOfExistence:[1970-2000]"
• The ISAAR field label is presented as it is displayed in AtoM

Search field	ISAAR label	Notes
authorizedFormOfName	Authorized form of name
datesOfExistence	Dates of Existence
functions	Functions, occupations and activities
generalContext	General context
history	History
identifier	Description identifier
internalStructures	Internal Structures
legalStatus	Legal Status
mandates	Mandates
places	Places