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Data entry: description control area

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Description control area

File:Um3-4DescriptionControl.png

Description control area (archival description)

The "Description control area" is the same for archival descriptions, authority records, and archival institutions.

1. Description identifier (ISAAR(CPF) 5.4.1, ISDIAH 5.6.1, ISDF 5.4.1):

• Enter the unique identifier of the record.

2. Institution identifier (ISAAR(CPF) 5.4.2, ISDIAH 5.6.2, ISDF 5.4.2):

• Enter the name or institution code of the body repsonsible for creating and maintaining the institution record.

3. Rules or conventions (ISAD(G) 3.7.2, ISAAR(CPF) 5.4.3, ISDIAH 5.6.3, ISDF 5.4.3):

• Enter the standards or rules followed in preparing the description.

4. Status (ISAAR(CPF) 5.4.4, ISDIAH 5.6.4, ISDF 5.4.4):

• Select the status of the description.
• ICA-AtoM ships with a default value list (taxonomy): Draft, Final, Revised, Deleted.
• The system administrator can customize the taxonomy to the institution's own standards.

5. Level of detail (ISAAR(CPF) 5.4.4, ISDIAH 5.6.4, ISDF 5.4.4):

• Select the level of detail of the description.
• ICA-AtoM ships with a default value list (taxonomy): Minimal, Partial, Full.
• The system administrator can customize the taxonomy to the institution's own standards.

6. Dates of creation, revision and deletion (ISAD(G) 3.7.3, ISAD(G) 3.7.4, ISAAR(CPF) 5.4.6, ISAAR(CPF) 5.4.9, ISDIAH 5.6.6, ISDIAH 5.6.9, ISDF 5.4.6, ISDF 5.4.9):

• Enter information to register dates of creation, revision, deletion.
• This field combines two separate ICA standards elements: "Dates of creation, revision, deletion" and "Maintenance notes").

7. Language (ISAAR(CPF) 5.4.7, ISDIAH 5.6.7, ISDF 5.4.7):

• Select language in which the description exists from the drop-down list.
• When you save the record, ICA-AtoM registers the language and displays it in the list above the data entry field.
• When you translate a description, the new language must be added to the list; select the language and save.
• To delete an entry from the list, cick the Delete icon.

8. Script (ISAAR(CPF) 5.4.7, ISDIAH 5.6.7, ISDF 5.4.7):

• Select script in which the description exists from the drop-down list.
• When you save the record, ICA-AtoM registers the script and displays it in the list above the data entry field.
• When you translate a description into a language in a different script, the new script must be added to the list; select the script and save.
• To delete an entry from the list, cick the Delete icon.

9. Sources (ISAAR(CPF) 5.4.8, ISDIAH 5.6.8, ISDF 5.4.8):

• List the sources consulted in preparing the description.
• This is a text field, ICA-AtoM does not structure the data in any predetermined way.