Difference between revisions of "Import descriptions and terms"
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[[Image:import.png|500px|right|thumb|Select an XML fle to import]] | [[Image:import.png|500px|right|thumb|Select an XML fle to import]] | ||
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ICA-AtoM provides an import functionality that can be used to import single [[Glossary#Archival description|archival descriptions]], [[Glossary#Authority record|authority records]], [[Glossary#Archival institution|archival institutions]] and [[Glossary#Term|terms]]. | ICA-AtoM provides an import functionality that can be used to import single [[Glossary#Archival description|archival descriptions]], [[Glossary#Authority record|authority records]], [[Glossary#Archival institution|archival institutions]] and [[Glossary#Term|terms]]. | ||
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# Click the "View Archival Description" button in the [[Glossary#Button block|button block]] to go to the [[Glossary#View page|view page]] of the highest level of description of the imported object(s) (i.e., the fonds description for an [[Glossary#Archival description|archival description]] or the top-level term in a hierarchical taxonomy). You will be able to view and edit this description and any [[Glossary#Child record|child records]] just as you would if you had entered them in ICA-AtoM instead of importing them. | # Click the "View Archival Description" button in the [[Glossary#Button block|button block]] to go to the [[Glossary#View page|view page]] of the highest level of description of the imported object(s) (i.e., the fonds description for an [[Glossary#Archival description|archival description]] or the top-level term in a hierarchical taxonomy). You will be able to view and edit this description and any [[Glossary#Child record|child records]] just as you would if you had entered them in ICA-AtoM instead of importing them. | ||
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Revision as of 17:32, 29 August 2012
Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.
Main Page > User manual > Import/export > Import descriptions and terms
ICA-AtoM provides an import functionality that can be used to import single archival descriptions, authority records, archival institutions and terms.
The following filetypes can be imported:
- EAD (hierarchical archival descriptions and associated authority records, archival institution descriptions and taxonomy terms)
- Dublin Core XML, MODS XML (archival descriptions and associated taxonomy terms)
- EAC (authority records)
- SKOS (hierarchical taxonomies)
- CSV (comma separated values)
- In the main menu, hover your cursor over the "Import" menu and select "XML".
- Click Browse to select a file
- Click Import
- If the file is successfully uploaded, the page will show the elapsed time. If there are errors in the file, the page will display a message describing the errors. However, it should still be possible to edit and view the imported descriptions. You will need to review them carefully to determine whether the errors in the import file were serious enough to affect the display of the descriptions.
- Click the "View Archival Description" button in the button block to go to the view page of the highest level of description of the imported object(s) (i.e., the fonds description for an archival description or the top-level term in a hierarchical taxonomy). You will be able to view and edit this description and any child records just as you would if you had entered them in ICA-AtoM instead of importing them.
You can also import SKOS files from the view page of a taxonomy term. Doing so will result in the highest level term in the SKOS file being imported as a child level of the term currently being viewed.
CSV import
ICA-AtoM Release 1.3 provides a CSV import functionality. A CSV file consists of a number of records (rows), that have identical fields, separated by commas. The CSV import function allows users to import data from a spreadsheet, or another database (as long as the export from the database is CSV format). To learn more about the CSV format see: Wiki CSV and scroll to the General functionality section to gain an introduction to CSV and relational databases.
For small data imports (CSV files with less than 1,000 rows) the CSV import located as a drop-down under the Import tab in the Main Menu can be used.
- In the main menu, hover your cursor over the "Import" menu and select "CSV"
- Click Browse to select a file
- Select the Type of information represented in the CSV file from the drop-down list (e.g., archival description, authority record, accessions or event)
- Click Import
- If the file is successfully uploaded, the page will show the elapsed time.If there are errors in the file, the page will display a message describing the errors.