Difference between revisions of "Add/edit archival descriptions"

Revision as of 21:41, 12 June 2008

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Add / edit archival descriptions

Main Page > (UM) User manual > UM-3 Add / edit content > UM-3.1 Add / edit archival descriptions

Archival description records are based on the ICA's General International Standard Archival Description ISAD(G). This section describes how to create, edit and delete archival descriptions and in the Data entry (UM-3.4) section gives detailed notes and explanations on every field included on the Edit screen. Where there is a one-to-one connection between an ISAD(G) element of description and an ICA-AtoM field, the note typically just gives the ISAD(G) rule verbatim.

Contents:

@@ Line 5: / Line 5: @@
-This page describes how to:
+[[Archival description]] records are based on the ICA's ''General International Standard Archival Description'' [[RS-1|ISAD(G)]]. This section describes how to create, edit and delete [[Archival description|archival descriptions]] and in the [[UM-3.4|Data entry (UM-3.4)]] section gives detailed notes and explanations on every [[Field|field]] included on the [[Edit screen]]. Where there is a one-to-one connection between an ISAD(G) [[Element of description|element of description]] and an ICA-AtoM [[Field|field]], the note typically just gives the ISAD(G) rule verbatim.
-*[[#create|Create a new archival description]]
-*[[#edit|Edit an existing archival description]]
-*[[#delete|Delete an existing archival description]]
-For detailed notes on individual fields, see the following pages:
-*[[UM-3.1.1|Data entry: archival descriptions]].
-*[[UM-3.4|Data entry: control area (same for all record types)]].
-For exiting [[Edit mode|edit mode]] (return to the [[View mode|view mode]]), see the following page:
+Contents:
-*[[UM-3.6|Exit edit mode (same for all record types)]].
+*[[UM-3.1.1|UM-3.1.1 Create a new archival description]]
+*[[UM-3.1.2|UM-3.1.2 Edit an existing archival description]]
+*[[UM-3.1.3|UM-3.1.3 Delete an existing archival description]]
+*[[UM-3.1.4|UM-3.1.4 Data entry: archival descriptions]]
+**[[UM-3.1.4.1|UM-3.1.4.1 Identity area]]
+**[[UM-3.1.4.2|UM-3.1.4.2 Context area]]
-<span id="create"></span>
+See also:
-== Create a new archival description ==
+*[[UM-3.4|Data entry: control area (same for all record types)]].
+*[[UM-3.6|Exit edit mode (same for all record types)]].
-[[Image:um3-1Create1.png|500px|right|thumb|Create a new description: click Add new button]]
-[[Image:um3-1Create2.png|500px|right|thumb|Create a new description: commit the new record (create) or cancel]]
-. On the [[Main menu bar]], click the "Add / edit > Archival description" tab; ICA-AtoM takes you to the [[List screen]] showing all existing [[Archival description|archival descriptions]].
-. Click the [[Add new]] text that appears in the "Title" [[Column header|column header]] or the [[Add new button]] at the foot of the list; ICA-AtoM takes you to a blank [[Edit screen]] for data entry.
-. Enter data.
-*See [[UM-3.1.1|Data entry: archival descriptions]] for detailed explanations and notes on fields.
-. You can quit the create process at any time by clicking the [[Cancel button]] in the [[Button block]]; no new record will be created.
-. Click the [[Create button]] in the [[Button block]] to commit the new record.
-. Note that the [[Button block]] changes after you click the [[Create button]].
-*A [[Delete button]] now appears for deleting the record.
-*A [[Save button]] now appears for saving any changes made since creating the record or the last save.
-*The [[Cancel button]] now means: "do not commit the data entered since the record was created or the last save".
-<br clear="right">
-<span id="edit"></span>
-== Edit an existing archival description ==
-[[Image:um3-1Edit1.png|500px|right|thumb|Edit an existing description]]
-. Navigate to the description you want to edit.
-*For more information on navigation in ICA-AtoM, see in this manual: [[UM-4|Access content]].
-. Switch from [[View mode|view mode]] to [[Edit mode|edit mode]] by clicking the [[Record title bar]] or [[Edit button]]; this takes you to the record's [[Edit screen]]. On loading, the [[Edit screen]] displays the record with all [[Area of description|areas of description]] closed; click on an [[Area of description|area]] to access the [[Field|fields]] grouped under it.
-. Add / revise data as required.
-*See [[UM-3.1.1|Data entry: archival descriptions]]) for detailed explanations and notes on fields.
-. To discard all changes, click the [[Cancel button]] in the [[Button block]]; ICA-AtoM returns you to [[View mode|view mode]] ([[View screen]]), with no changes saved.
-. To save changes, click the [[Save button]] in the [[Button block]]; ICA-AtoM commits the changes and re-loads the page.
-*Note that re-loading the page causes all [[Area of description|areas of description]] to '''close'''; this behaviour will be revised in a future release (post-1.0 beta) of ICA-AtoM (e.g. page will stay open as it was before save).
-<br clear="right">
-<span id="delete"></span>
-== Delete an existing archival description ==
-[[Image:um3-1Delete1.png|500px|right|thumb|Delete an existing description]]
-. Navigate to the description you want to delete.
-*For more information on navigation in ICA-AtoM, see in this manual: [[UM-4|Access content]].
-. Switch from [[View mode|view mode]] to [[Edit mode|edit mode]] by clicking the [[Record title bar]] or [[Edit button]]; this takes you to the record's [[Edit screen]].
-. Click the [[Delete button]] in the [[Button block]].
-. ICA-AtoM prompts you to confirm the delete request; click "OK".
-. ICA-AtoM deletes the record and returns you to the [[List screen]].
-. Note the following consequences of deleting an [[Archival description|archival description]]:
-*If the record has lower-level descriptions registered to it (is a "[[Parent record|parent record]]"), '''all the lower-level records are also deleted''' - e.g. if you delete a series, any sub-series, files or items that belong to the series will '''also''' be deleted.
-*Any [[Access point|access points]] assigned to the description are deleted.
-*Any date [[Event|events]] associated with the description are deleted.
-*The [[Authority record|authority record]] of the associated [[Creator|creator]] is '''not''' deleted.
-*The [[Archival institution|archival institution]] record of the associated [[Repository|repository]] is '''not''' deleted.

Difference between revisions of "Add/edit archival descriptions"

Revision as of 21:41, 12 June 2008

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