Global settings

Main Page > User manual > Administer > Settings > Global settings

Global settings allow administrators to control certain aspects of how ICA-AtoM appears and behaves. Features currently controlled by global settings include:

• Automatic notification if a new version of the software has been released
• The default display size of uploaded digital objects
• The number of search results that will be displayed on results pages
• Default format for accession record ID [ YEAR MONTH DAY Incremental#]
• Default accession counter
• Whether or not the reference code of an archival description is inherited by lower levels attached to that description
• The ability to sort archival descriptions by title or identifier in the context menu treeview
• Whether or not the application is a multi-repository or single-institution system
• Default upload limit [GB]
• Whether or not uploading multi-page digital objects results in an archival description being generated for each page in the object
• The ability to turn tooltips on or off
• Whether new archival descriptions are draft or published by default

1. Click the "Admin > Settings" menu
2. Click the "Global" information area to display global settings

Edit global settings

Application version

This field shows the current version of the software.

The value is pre-set, ships with the application, and cannot be edited.

The version number is automatically updated when you upgrade ICA-AtoM to a newer release.

Check for updates

If yes is selected, an administrator will automatically receive a notification if a newer version of the software has been released.

Maximum image width (pixels)

Archival description view page showing reference display copy

One of ICA-AtoM's design assumptions is that the display dimensions of files users upload typically will be too large to fit into the view page for an archival description. Therefore, when you upload a file, ICA-AtoM creates a reference display copy for displaying in the view page.

ICA-AtoM ships with a default setting specifying the maximum width of the reference display copy at 480 pixels. This is the optimized width given ICA-AtoM's field width. Administrators, however, can increase or decrease the maximum reference image width to suit the requirements of their institution or network.

Results per page

By default, ICA-AtoM lists objects in list pages and search results ten at a time, with a pager at the bottom of the page to allow users to navigate through long lists of objects.

Administrators can increase or decrease this default number.

Accession mask

By default, ICA-AtoM creates the accession record identifier as a unique number compiled from [YEAR MONTH DAY Incremental#]

Accession counter

ICA-AtoM provides you with the number of accessions created. If you delete an accession, it will still be included in the Accession counter total value.

Inherit reference code (information object)

When this is set to "yes", the reference code string will be built using the archival description identifier plus the identifier of all its ancestors (parent records). For more information about how the reference code works, see Reference code.

Sort tree view (information object)

This setting determines how lower-level descriptions are sorted in an archival description's context menu.

Selecting "none" means the descriptions will appear in the order in which they were entered into the DCB.

Selecting "title" sorts the descriptions by title.

Selecting "identifier - title" sorts the descriptions by identifier, then by title.

Sort Browser (users)

Admin can configure default browse display sort as "alphabetic" or "last updated" for logged-in users

Sort Browse (anonymous)

Admin can configure default browse display sort as "alphabetic" or "last updated" for public users (e.g., not logged-in)

Multiple repositories

Select Yes if your ICA-AtoM application is acting as a union list or portal for descriptions of materials held at more than one archival institution or repository.

The repository will appear as a column on the Browse archival descriptions page.

The repository will appear as a link in the context menu.

Select No if your ICA-AtoM application is being used only by a single institution.

The creator rather than the repository will now appear as a column on the list archival description page.

No repository link will appear in the context menu.

Default upload limit [GB]

-1 is the value for unlimited upload. This setting can be modified by the Administrator

Upload multi-page files as multiple descriptions

Select yes if you would like each page of a multi-page file to be attached to a separate child-level description. For example, a PDF file with 10 pages uploaded to a description would result in 10 individual descriptions, one for each page in the file.

Show Tooltips

Select yes to to have tooltips appear in edit pages as the user enters data.

Default publication status

This setting determines whether new archival descriptions will automatically appear as draft records or published records. Note that this setting also affects imported descriptions.