FNC-1.2.1

Main Page > System Requirements > Functional requirements > FNC-1 Implement a system of control > FNC-1.2 Implement a system of intellectual control > Describe archival materials at multiple levels of description

Describe archival materials at multiple levels of description

Requirement number	FNC-1.2.1
Requirement name	Describe archival materials at multiple levels of description
Context (parent requirements)	FNC-1 Establish a system of control FNC-1.2 Establish systems of intellectual control
Requirement specification	Archivists must be able to describe materials at multiple levels of arrangement. Descriptions at lower levels should inherit information from higher levels (e.g. creator). Descriptions at higher levels should be consistent with information at lower levels (e.g. dates and extent). The application must support multi-level description with inheritance and consistency across levels.
Source quotation	ISAD(G) I.8 ISAD(G) Section 1 ISAD(G) Section 2 OSARIS 1.1.1 OSARIS 2.1.1
Associated metadata requirements	MTD-1.1.3 Indicate the level of descripiton
Associated quality requirements	Provide drop-down lists to select level of description. Provide pick-lists to select parent level of desription / assign position in hierarchy of arrangement. Show inherited information at lower levels of descripiton. Calculate values at higher levels of description from lower (e.g. date ranges).
Associated technical requirements
ICA-AtoM implementation	ICA-AtoM ships with a default schema for levels of description (fonds, sub-fonds, series, sub-series, file, item). Administrators can edit to reflect institutional policy / terminology. ICA-AtoM imposes no limits on the number of levels that can be used. A unit's position in the hierarchy is determined by the value selected in "Parent level". A description is recognized as the highest level when the "Parent level" field is blank. "Discrete items" (items not linked to a higher parent level) are permitted: simply leave the "Parent level" blank.
Known issues	ICA-AtoM (v0.6) does not provide for calculating values at higher levels from lower (e.g. date range); these must be manually entered at each level. The application does not enforce consistency.
Use cases	[[USC-1.2.1 | USC-1.2.1 Implement an arrangement policy.
User Manual sections	Add / edit content > Archival descriptions > Edit screen (data entry) > Identity area