Difference between revisions of "Add/edit terms"

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2. <span class="field">Institution identifier</span>: [[ISIAH#Institution identifier | ISIAH 5.6.2]]
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2. '''Institution identifier''' ([[RS-2#5.4.2|ISAAR(CPF) 5.4.2]], [[RS-3#5.6.2|ISDIAH 5.6.2]], [[RS-4#5.4.2|ISDF 5.4.2]]):
 
*Enter the name or institution code of the body repsonsible for creating and maintaining the institution record.
 
*Enter the name or institution code of the body repsonsible for creating and maintaining the institution record.
  
  
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3. <span class="field">Rules or conventions</span>: [[ISIAH# Rules and/or conventions used | ISIAH 5.6.3]]
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3. '''Rules or conventions''' ([[RS-1#3.7.2|ISAD(G) 3.7.2]], [[RS-2#5.4.3|ISAAR(CPF) 5.4.3]], [[RS-3#5.6.3|ISDIAH 5.6.3]], [[RS-4#5.4.3|ISDF 5.4.3]]):
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*Text field.
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*Enter the standards or rules followed in preparing the description.
  
  
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4. <span class="field">Status</span> and <span class="field">Level of detail</span>: [[ISIAH#Status | ISIAH 5.6.4]] and [[ISIAH#Level of detail | ISIAH 5.6.5]]
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4. '''Status''' ([[RS-2#5.4.4|ISAAR(CPF) 5.4.4]], [[RS-3#5.6.4|ISDIAH 5.6.4]], [[RS-4#5.4.4|ISDF 5.4.4]]):
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*Select status and level of detail of institution record from drop-down lists.  
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*Select the status of the description.
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*ICA-AtoM ships with default lists ("Draft, Final, Revised, Deleted" for status; and "Minimal, Partial, Full" for level of detail); <span class="role">Administrators</span> can customize to institution's own standards.
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*ICA-AtoM ships with a default value list ([[Glossary#Taxonomy|taxonomy]]): ''Draft, Final, Revised, Deleted''.
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*The [[Glossary#Administrator|system administrator]] can customize the [[Glossary#Taxonomy|taxonomy]] to the institution's own standards.
  
  
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5. <span class="field">Language and scripts</span>: [[ISIAH#Language(s) and script(s) | ISIAH 5.6.7]]
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5. '''Level of detail''' ([[RS-2#5.4.4|ISAAR(CPF) 5.4.4]], [[RS-3#5.6.4|ISDIAH 5.6.4]], [[RS-4#5.4.4|ISDF 5.4.4]]):
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*Select language and script of the institution record from the drop-down lists; <span class="role">Administrators</span> can customize lists to institution's own requirements.
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*Select the level of detail of the description.
 +
*ICA-AtoM ships with a default value list ([[Glossary#Taxonomy|taxonomy]]): '''Minimal, Partial, Full'''.
 +
*The [[Glossary#Administrator|system administrator]] can customize the [[Glossary#Taxonomy|taxonomy]] to the institution's own standards.
  
  
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6. <span class="field">Sources</span>: [[ISIAH#Sources | ISIAH 5.6.8]]
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6. '''Dates of creation, revision and deletion''' ([[RS-1#3.7.3|ISAD(G) 3.7.3]], [[RS-1#3.7.4|ISAD(G) 3.7.4]], [[RS-2#5.4.6|ISAAR(CPF) 5.4.6]], [[RS-2#5.4.9|ISAAR(CPF) 5.4.9]], [[RS-3#5.6.6|ISDIAH 5.6.6]], [[RS-3#5.6.9|ISDIAH 5.6.9]], [[RS-4#5.4.6|ISDF 5.4.6]]), [[RS-4#5.4.9|ISDF 5.4.9]]):
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*Text field.
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*Enter information to register dates of creation, revision, deletion.
 +
*This field combines two separate ICA standards elements: "Dates of creation, revision, deletion" and "Maintenance notes").
  
  
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7. <span class="field">Notes</span>: [[ISIAH#Dates of creation, revision or deletion | ISIAH 5.6.6]] and [[ISIAH#Maintenance notes | ISIAH 5.6.9]]
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7. '''Language''' ([[RS-2#5.4.7|ISAAR(CPF) 5.4.7]], [[RS-3#5.6.7|ISDIAH 5.6.7]], [[RS-4#5.4.7|ISDF 5.4.7]]):
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*Multi-value field displaying notes.  
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*Select language in which the description exists from the drop-down list.
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*Use this field to register dates of creation, revisions, deletion.  
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*When you save the record, ICA-AtoM registers the language and displays it in the list above the data entry field.
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*Enter the text of the note, select the type of note, click the green <span class="button">AddInfoIcon</span> to register.
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*When you translate a description, the new language must be added to the list; select the language and save.
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*To delete an existing note, click the red <span class="button">DeleteInfoIcon</span> beside it.
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*To delete an entry from the list, cick the [[Glossary#Delete icon|Delete icon]].
  
  
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8. <span class="field">Created / Updated</span>:  
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8. '''Script''' ([[RS-2#5.4.7|ISAAR(CPF) 5.4.7]], [[RS-3#5.6.7|ISDIAH 5.6.7]], [[RS-4#5.4.7|ISDF 5.4.7]]):
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*Auto-entered time-stamps (date and time) record was created and last modified.
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*Select script in which the description exists from the drop-down list.
 +
*When you save the record, ICA-AtoM registers the script and displays it in the list above the data entry field.
 +
*When you translate a description into a language in a different script, the new script must be added to the list; select the script and save.
 +
*To delete an entry from the list, cick the [[Glossary#Delete icon|Delete icon]].
 +
 
 +
 
 +
9. '''Sources''' ([[RS-2#5.4.8|ISAAR(CPF) 5.4.8]], [[RS-3#5.6.8|ISDIAH 5.6.8]], [[RS-4#5.4.8|ISDF 5.4.8]]):
 +
*List the sources consulted in preparing the description.
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*This is a [[Glossary#Text field|text field]], ICA-AtoM does not structure the data in any predetermined way.

Revision as of 13:49, 2 June 2008

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Data entry: description control area

Main Page > User manual > UM-3 Add / edit content > UM-3.5 Data entry: description control area

Description control area

File:Um3-4DescriptionControl.png
Description control area (archival description)

The "Description control area" is the same for archival descriptions, authority records, and archival institutions.


1. Description identifier (ISAAR(CPF) 5.4.1, ISDIAH 5.6.1, ISDF 5.4.1):

  • Enter the unique identifier of the record.


2. Institution identifier (ISAAR(CPF) 5.4.2, ISDIAH 5.6.2, ISDF 5.4.2):

  • Enter the name or institution code of the body repsonsible for creating and maintaining the institution record.


3. Rules or conventions (ISAD(G) 3.7.2, ISAAR(CPF) 5.4.3, ISDIAH 5.6.3, ISDF 5.4.3):

  • Enter the standards or rules followed in preparing the description.


4. Status (ISAAR(CPF) 5.4.4, ISDIAH 5.6.4, ISDF 5.4.4):

  • Select the status of the description.
  • ICA-AtoM ships with a default value list (taxonomy): Draft, Final, Revised, Deleted.
  • The system administrator can customize the taxonomy to the institution's own standards.


5. Level of detail (ISAAR(CPF) 5.4.4, ISDIAH 5.6.4, ISDF 5.4.4):

  • Select the level of detail of the description.
  • ICA-AtoM ships with a default value list (taxonomy): Minimal, Partial, Full.
  • The system administrator can customize the taxonomy to the institution's own standards.


6. Dates of creation, revision and deletion (ISAD(G) 3.7.3, ISAD(G) 3.7.4, ISAAR(CPF) 5.4.6, ISAAR(CPF) 5.4.9, ISDIAH 5.6.6, ISDIAH 5.6.9, ISDF 5.4.6), ISDF 5.4.9):

  • Enter information to register dates of creation, revision, deletion.
  • This field combines two separate ICA standards elements: "Dates of creation, revision, deletion" and "Maintenance notes").


7. Language (ISAAR(CPF) 5.4.7, ISDIAH 5.6.7, ISDF 5.4.7):

  • Select language in which the description exists from the drop-down list.
  • When you save the record, ICA-AtoM registers the language and displays it in the list above the data entry field.
  • When you translate a description, the new language must be added to the list; select the language and save.
  • To delete an entry from the list, cick the Delete icon.


8. Script (ISAAR(CPF) 5.4.7, ISDIAH 5.6.7, ISDF 5.4.7):

  • Select script in which the description exists from the drop-down list.
  • When you save the record, ICA-AtoM registers the script and displays it in the list above the data entry field.
  • When you translate a description into a language in a different script, the new script must be added to the list; select the script and save.
  • To delete an entry from the list, cick the Delete icon.


9. Sources (ISAAR(CPF) 5.4.8, ISDIAH 5.6.8, ISDF 5.4.8):

  • List the sources consulted in preparing the description.
  • This is a text field, ICA-AtoM does not structure the data in any predetermined way.
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