Difference between revisions of "Add/edit terms"

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<span class="pageTitle">Data entry: description control area</span>
 
  
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[[Main Page]] > [[User manual]] > [[UM-3|UM-3 Add / edit content]] > UM-3.5 Data entry: description control area
 
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== Description control area ==
 
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[[Image:um3-4DescriptionControl.png|500px|right|thumb|Description control area (archival description)]]
 
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The "Description control area" is the same for [[Glossary#archival description|archival descriptions]], [[Glossary#Authority record|authority records]], and [[Glossary#Archival institution|archival institutions]].
 
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1. '''Description identifier''' ([[RS-2#5.4.1|ISAAR(CPF) 5.4.1]], [[RS-3#5.6.1|ISDIAH 5.6.1]], [[RS-4#5.4.1|ISDF 5.4.1]]):
 
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*Enter the unique identifier of the record.
 
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2. '''Institution identifier''' ([[RS-2#5.4.2|ISAAR(CPF) 5.4.2]], [[RS-3#5.6.2|ISDIAH 5.6.2]], [[RS-4#5.4.2|ISDF 5.4.2]]):
 
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*Enter the name or institution code of the body repsonsible for creating and maintaining the institution record.
 
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3. '''Rules or conventions''' ([[RS-1#3.7.2|ISAD(G) 3.7.2]], [[RS-2#5.4.3|ISAAR(CPF) 5.4.3]], [[RS-3#5.6.3|ISDIAH 5.6.3]], [[RS-4#5.4.3|ISDF 5.4.3]]):
 
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*Enter the standards or rules followed in preparing the description.
 
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4. '''Status''' ([[RS-2#5.4.4|ISAAR(CPF) 5.4.4]], [[RS-3#5.6.4|ISDIAH 5.6.4]], [[RS-4#5.4.4|ISDF 5.4.4]]):
 
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*Select the status of the description.
 
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*ICA-AtoM ships with a default value list ([[Glossary#Taxonomy|taxonomy]]): ''Draft, Final, Revised, Deleted''.
 
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*The [[Glossary#Administrator|system administrator]] can customize the [[Glossary#Taxonomy|taxonomy]] to the institution's own standards.
 
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5. '''Level of detail''' ([[RS-2#5.4.4|ISAAR(CPF) 5.4.4]], [[RS-3#5.6.4|ISDIAH 5.6.4]], [[RS-4#5.4.4|ISDF 5.4.4]]):
 
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*Select the level of detail of the description.
 
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*ICA-AtoM ships with a default value list ([[Glossary#Taxonomy|taxonomy]]): ''Minimal, Partial, Full''.
 
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*The [[Glossary#Administrator|system administrator]] can customize the [[Glossary#Taxonomy|taxonomy]] to the institution's own standards.
 
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6. '''Dates of creation, revision and deletion''' ([[RS-1#3.7.3|ISAD(G) 3.7.3]], [[RS-1#3.7.4|ISAD(G) 3.7.4]], [[RS-2#5.4.6|ISAAR(CPF) 5.4.6]], [[RS-2#5.4.9|ISAAR(CPF) 5.4.9]], [[RS-3#5.6.6|ISDIAH 5.6.6]], [[RS-3#5.6.9|ISDIAH 5.6.9]], [[RS-4#5.4.6|ISDF 5.4.6]], [[RS-4#5.4.9|ISDF 5.4.9]]):
 
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*Enter information to register dates of creation, revision, deletion.
 
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*This field combines two separate ICA standards elements: "Dates of creation, revision, deletion" and "Maintenance notes").
 
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7. '''Language''' ([[RS-2#5.4.7|ISAAR(CPF) 5.4.7]], [[RS-3#5.6.7|ISDIAH 5.6.7]], [[RS-4#5.4.7|ISDF 5.4.7]]):
 
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*Select language in which the description exists from the drop-down list.
 
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*When you save the record, ICA-AtoM registers the language and displays it in the list above the data entry field.
 
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*When you translate a description, the new language must be added to the list; select the language and save.
 
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*To delete an entry from the list, cick the [[Glossary#Delete icon|Delete icon]].
 
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8. '''Script''' ([[RS-2#5.4.7|ISAAR(CPF) 5.4.7]], [[RS-3#5.6.7|ISDIAH 5.6.7]], [[RS-4#5.4.7|ISDF 5.4.7]]):
 
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*Select script in which the description exists from the drop-down list.
 
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*When you save the record, ICA-AtoM registers the script and displays it in the list above the data entry field.
 
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*When you translate a description into a language in a different script, the new script must be added to the list; select the script and save.
 
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*To delete an entry from the list, cick the [[Glossary#Delete icon|Delete icon]].
 
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9. '''Sources''' ([[RS-2#5.4.8|ISAAR(CPF) 5.4.8]], [[RS-3#5.6.8|ISDIAH 5.6.8]], [[RS-4#5.4.8|ISDF 5.4.8]]):
 
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*List the sources consulted in preparing the description.
 
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*This is a [[Glossary#Text field|text field]], ICA-AtoM does not structure the data in any predetermined way.
 

Revision as of 13:55, 2 June 2008

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

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