Difference between revisions of "Export descriptions and terms"

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<span class="pageTitle">Export descriptions</span>
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[[Main Page]] > [[User manual]] > [[Import/export]] > Export descriptions and terms
  
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[[Image:UM-6.3_1.png|500px|right|thumb|In the archival description view screen, select an export format]]
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[[Image:export2.png|500px|right|thumb|Excerpt of exported archival description in EAD 2002 XML format]]
  
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[[Image:UM-6.3_2.png|500px|right|thumb|Excerpt of exported description in EAD 2002 XML format]]
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ICA-AtoM provides an export functionality that can be used to export [[Glossary#Archival description|archival descriptions]], [[Glossary#Authority record|authority records]], [[Glossary#Archival institution|archival institutions]] and [[Glossary#Term|terms]]. Exported descriptions and taxonomies will be displayed in your web browser window. To save the XML export file, use your browser's "Save page as" functionality. <i>We have noticed that in some cases the Safari browser will only save as HTML. Please use Firefox, IE, or Chrome to "Save page as" XML.</i> To exit the XML export file, click on your browser's back button.
  
  
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[[Main Page]] > [[User manual]] > [[UM-6|UM-6 Import / export content]] > UM-6.3 Export descriptions
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The following file types can be exported:
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* EAD (hierarchical archival descriptions and associated authority records, archival institution descriptions and taxonomy terms)
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* Dublin Core XML, MODS XML (archival descriptions and associated taxonomy terms)
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* EAC (authority records)
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* SKOS (hierarchical taxonomies)
  
  
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ICA-AtoM allows users to export records in EAD, Dublin Core and MODS xml formats. Note that exporting in EAD format will result in associated [[child record|child records]], [[authority record|authority records]] and [[archival institution]] records being exported along with the [[archival description|archival descriptions]].
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== EAD export ==
  
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In the [[Glossary#Archival description|archival description]] [[Glossary#View page|view page]], select EAD 2002 XML under Export in the [[Glossary#Context menu|context menu]]. This will export the current archival description plus all its [[Glossary#Child record|child records]] and associated authority records, archival institution descriptions and taxonomy terms.
  
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1. Go to the [[view screen]] for the archival description you wish to export. For EAD export, go to the highest level of description. For example, to export a fonds and all its series and files, go to the [[view screen]] for the fonds-level description.
 
  
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== Dublin Core XML export ==
  
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2. In the [[context menu box]], under ''export'' click Dublin Core 1.1 XML, EAD 2002 XML or MODS 3.3 XML.
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In the [[Glossary#Archival description|archival description]] [[Glossary#View page|view page]], select Dublin Core 1.1 XML under Export in the [[Glossary#Context menu|context menu]]. This will export the current archival description plus associated taxonomy terms.
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*Note that the MODS 3.3 XML export option is only available from the MODS [[view screen]]; for information on switching [[archival description]] templates, see [[UM-7.4.3|UM-7.4.3 Select default templates]].
 
  
  
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3. The description will be exported to an xml format and displayed in your web browser window.
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== MODS XML export ==
  
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Go to an [[Glossary#Archival description|archival description]] [[Glossary#View page|view page]] using the MODS description template. Select MODS 3.3 XML under Export in the [[Glossary#Context menu|context menu]]. This will export the current archival description plus associated taxonomy terms.
  
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4. To save the xml export file, use your browser's save functionality. To exit the xml export file, click on your browser's back button.
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== EAC export ==
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In an [[Glossary#Authority record|authority record]] [[Glossary#View page|view page]], select EAC under Export in the [[Glossary#Context menu|context menu]]. This will export the authority record currently being viewed.
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== SKOS export ==
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In a [[Glossary#Term|term]] [[Glossary#View page|view page]], select SKOS under Export in the [[Glossary#Context menu|context menu]]. This will export the current term and all its narrow terms. Be aware that some browsers (e.g., Safari) may only allow you to save the Exported SKOS file as HTML. Firefox and Chrome provide the ability to Save page as XML, which enables Importing as XML into another program or into another version of ICA-AtoM.
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== Bulk archival description EAD export ==
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ICA-AtoM 1.4 includes the ability for advanced users comfortable with using the command line interface (CLI) to export multiple archival descriptions at a time via the CLI. For instructions on the use of this feature, please see: [https://www.qubit-toolkit.org/wiki/XML_import/export#Bulk_Export_via_Command_Line_Interface_.28CLI.29 Bulk Export via Command Line Interface (CLI)] in the Development documentation.  
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[[Category:User manual]]

Latest revision as of 13:36, 2 July 2013

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Import/export > Export descriptions and terms

Excerpt of exported archival description in EAD 2002 XML format

ICA-AtoM provides an export functionality that can be used to export archival descriptions, authority records, archival institutions and terms. Exported descriptions and taxonomies will be displayed in your web browser window. To save the XML export file, use your browser's "Save page as" functionality. We have noticed that in some cases the Safari browser will only save as HTML. Please use Firefox, IE, or Chrome to "Save page as" XML. To exit the XML export file, click on your browser's back button.


The following file types can be exported:

  • EAD (hierarchical archival descriptions and associated authority records, archival institution descriptions and taxonomy terms)
  • Dublin Core XML, MODS XML (archival descriptions and associated taxonomy terms)
  • EAC (authority records)
  • SKOS (hierarchical taxonomies)


EAD export

In the archival description view page, select EAD 2002 XML under Export in the context menu. This will export the current archival description plus all its child records and associated authority records, archival institution descriptions and taxonomy terms.


Dublin Core XML export

In the archival description view page, select Dublin Core 1.1 XML under Export in the context menu. This will export the current archival description plus associated taxonomy terms.


MODS XML export

Go to an archival description view page using the MODS description template. Select MODS 3.3 XML under Export in the context menu. This will export the current archival description plus associated taxonomy terms.


EAC export

In an authority record view page, select EAC under Export in the context menu. This will export the authority record currently being viewed.


SKOS export

In a term view page, select SKOS under Export in the context menu. This will export the current term and all its narrow terms. Be aware that some browsers (e.g., Safari) may only allow you to save the Exported SKOS file as HTML. Firefox and Chrome provide the ability to Save page as XML, which enables Importing as XML into another program or into another version of ICA-AtoM.


Bulk archival description EAD export

ICA-AtoM 1.4 includes the ability for advanced users comfortable with using the command line interface (CLI) to export multiple archival descriptions at a time via the CLI. For instructions on the use of this feature, please see: Bulk Export via Command Line Interface (CLI) in the Development documentation.

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