Difference between revisions of "Search"

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== Search for archival descriptions ==
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[[Main Page]] > [[User manual]] > [[Access content]] > Search
  
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[[Main Page]] > [[User manual]] > [[UM-4|UM-4 Access content]] > UM-4.1 Basic search
 
  
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[[Image:um4-1Search1.png|500px|right|thumb|Enter a term in the Search box]]
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<div class="clearfix">
  
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[[Image:um4-1Search2.png|500px|right|thumb|Search results screen]]
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== Search for resource descriptions ==
  
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[[Image:search.png|right|thumb|500px|A search results page]]
  
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Use the [[search box]] to find [[archival description|archival descriptions]] in ICA-AtoM that contain matching text. The [[search box]] is available on every screen for every user.
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#Use the [[Glossary#Search box|search box]] to find [[Glossary#Archival description|archival descriptions]] that contain matching text. The [[Glossary#Search box|search box]] is available on every page to every user.
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#Enter a query in the [[Glossary#Search box|search box]]. Use a single keyword or more advanced queries using specific [[Glossary#Field|fields]], quotations, boolean operators etc. (see [[Advanced search]])
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#Click the spyglass icon to the right of the box or press Enter on your keyboard
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#ICA-AtoM searches all [[Glossary#Field|fields]] of all [[Glossary#Archival description|archival descriptions]] and displays results on the [[Page types#Search results|search results]] page
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#The [[Page types#Search results|search results]] page displays the search query and the total number of results. By default, ICA-AtoM displays results ten at a time, providing pagination at the bottom of the page to allow users to navigate through long lists of results. [[Glossary#Administrator|Administrators]] can increase or decrease this default number (See [[Global settings#Items per page|items per page]]).
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#Click a title to view the full description (this navigates to the description's [[Glossary#View page|view page]])
  
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</div>
  
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1. Enter a search term in the [[Search box|search box]].
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<div class="note">
  
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As of the current ICA-AtoM version:
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* Search results can be saved as a report and printed (click on Printer Icon in title bar)
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* Search runs on the language specified by the [[Glossary#Current language|current language]]. It will not display results for descriptions that are not translated into the current language
  
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2. Click on ''search''.
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Future releases will address current limitations.
  
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</div>
  
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3. ICA-AtoM searches all [[Field|fields]] in all [[Archival description|archival descriptions]] and returns matches on the [[Search results screen|search results screen]].
 
  
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<div class="clearfix">
  
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4. The [[Search results screen|search results screen]] shows the search parameters and the numbers of matches found. By default, ICA-AtoM lists results 10 at a time, providing pagination at the bottom of the page to allow users to navigate through long lists of results. [[Administrator|Administrators]] can increase or decrease this default number (See [[UM-7.4.1|UM-7.4.1 Customize global settings]], point 6. Results per page).
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== Search for authority records or archival institutions ==
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5. For each match, the [[Search results screen|search results screen]] shows:
 
  
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*The description title.
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[[Image:authoritySearch.png|500px|right|thumb|Authority records search box in the Caribou theme]]
  
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*The first three lines of the ''scope and content'' field (if it contains any data).
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#In the [[Glossary#Search box|search box]] at the bottom of browse results for [[Glossary#Authority record|authority records]] or [[Glossary#Archival institution|archival institutions]], enter a search query. Use a single keyword or more advanced queries using quotations, boolean operators etc. (see [[Advanced search]])
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# The [[Page types#Search results|search results]] page will display the results
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# To view an [[Glossary#Authority record|authority record]] or [[Glossary#Archival institution|archival institution]], click on one of the blue links in the [[Page types#Search results|search results]]
  
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*A link to the highest [[Level of description|level of description]] to which the match belongs.
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== Search for accession records ==
  
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[[Image:accessionSearch.png|500px|right|thumb|Accession records search box in the Trilium theme]]
  
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6. Click a title to view the full description (this routes you to the record's [[View screen|view screen]]).
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To search for [[Glossary#Accession record|accession records]], you must first have a [[Glossary#User account|user account]] with sufficient edit permissions to access the Accessions module. This includes [[Glossary#Editor|editors]], [[Glossary#Contributor|contributors]], and [[Glossary#Administrator|administrators]]; additionally, a [[Glossary#Translator|translator]] with edit permissions in both the [[Glossary#Current language|current language]] and the original language in which the
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accession record was created may access the accessions module.  
  
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* For more information on users groups and edit permissions, see [[User roles]]
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* For more information on creating and editing [[Glossary#Accession record|accession records]], see [[Add/edit accession records]]
  
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'''Notes and limitations'''
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To search [[Glossary#Accession record|accession records]]:
  
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As of the current version of ICA-AtoM (v1.0 beta):
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# Navigate to Manage > Accessions via the [[Glossary#Main menu|main menu]]
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#In the [[Glossary#Search box|search box]] at the bottom of browse results for [[Glossary#Accession record|accession records]], enter a search query. Use a single keyword or more advanced queries using quotations, boolean operators etc. (see [[Advanced search]])
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# The [[Page types#Search results|search results]] page will display the results
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# To view an [[Glossary#Accession record|accession records]], click on one of the blue links in the [[Page types#Search results|search results]]
  
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*Search is '''not''' case-sensitive.
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Searches in [[Glossary#Accession record|accession records]] can also be limited to specific [[Glossary#Field|fields]] for more targeted results - See: [[Search fields#Accession record]]
  
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*You cannot save the search results.
 
  
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*There is currently no advanced search screen. But see [[UM-4.2|UM-4.2 Advanced search]] for advanced search techniques that can be used in the basic [[Search box|search box]].
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</div>
  
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*Search runs on the language specified by the [[Language view|language view]]. It will not display results for descriptions that are not translated into the current language.
 
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Future releases of ICA-AtoM (post-1.0) will address current limitations.
 
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== Search for authority records or archival institutions ==
 
  
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[[Image:UM-4.1_3.png|500px|right|thumb|Authority records search box]]
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<div class="clearfix">
  
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7. In the [[search box]] at the bottom of the [[authority record|authority records]] [[list screen]] or the [[archival institution]] [[list screen]], enter a search query.
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[[Category:User manual]]
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*Note that the search is not case sensitive.
 
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*If desired, use boolean operators (AND, OR, AND NOT) and/or quotations or asterisks to narrow the search query.
 
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*The [[search results screen]] will show a list of hits.
 
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*To view an [[authority record]] or [[archival institution]], click on one of the blue links in the [[search results screen]].
 

Latest revision as of 13:24, 8 August 2013

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Access content > Search


Search for resource descriptions

A search results page
  1. Use the search box to find archival descriptions that contain matching text. The search box is available on every page to every user.
  2. Enter a query in the search box. Use a single keyword or more advanced queries using specific fields, quotations, boolean operators etc. (see Advanced search)
  3. Click the spyglass icon to the right of the box or press Enter on your keyboard
  4. ICA-AtoM searches all fields of all archival descriptions and displays results on the search results page
  5. The search results page displays the search query and the total number of results. By default, ICA-AtoM displays results ten at a time, providing pagination at the bottom of the page to allow users to navigate through long lists of results. Administrators can increase or decrease this default number (See items per page).
  6. Click a title to view the full description (this navigates to the description's view page)

As of the current ICA-AtoM version:

  • Search results can be saved as a report and printed (click on Printer Icon in title bar)
  • Search runs on the language specified by the current language. It will not display results for descriptions that are not translated into the current language

Future releases will address current limitations.


Search for authority records or archival institutions

Authority records search box in the Caribou theme
  1. In the search box at the bottom of browse results for authority records or archival institutions, enter a search query. Use a single keyword or more advanced queries using quotations, boolean operators etc. (see Advanced search)
  2. The search results page will display the results
  3. To view an authority record or archival institution, click on one of the blue links in the search results

Search for accession records

Accession records search box in the Trilium theme

To search for accession records, you must first have a user account with sufficient edit permissions to access the Accessions module. This includes editors, contributors, and administrators; additionally, a translator with edit permissions in both the current language and the original language in which the accession record was created may access the accessions module.

To search accession records:

  1. Navigate to Manage > Accessions via the main menu
  2. In the search box at the bottom of browse results for accession records, enter a search query. Use a single keyword or more advanced queries using quotations, boolean operators etc. (see Advanced search)
  3. The search results page will display the results
  4. To view an accession records, click on one of the blue links in the search results

Searches in accession records can also be limited to specific fields for more targeted results - See: Search fields#Accession record



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