Search fields

Main Page > User manual > Access content > Advanced search > Field names for advanced searching

To search on particular fields, enter in the search box the field name followed by a colon followed by the search term (e.g. exampleField:exampleTerm).

Fields are grouped by their information area on the edit page.

Fields names must be entered exactly as shown in order for the search to work.

Field labels are listed as they appear on the pages shipped with ICA-AtoM. If your administrator has customized the field labels in your ICA-AtoM application, these may be different from what appears on your page.

Archival description

The following is a list of the fields in archival description records that can be searched. The field label is presented as it is displayed, followed by its field name for search purposes. The weight of the field has been included where applicable.

Identity area

• Identifier: identifier (5x weight)
• Reference code: referenceCode
• Title: title (10x weight)
• Full date: date
• Start date: startDate (YYYYMMDD format)
• End date: endDate (YYYYMMDD format)
• Level of description: levelOfDescription
• Extent and medium: extentAndMedium

Context area

• Creator: creator (8x weight)
• Administrative/biographical history: creatorHistory
• Repository: repository
• Immediate source of acquisition: acquisition
• Archival history: archivalHistory
• Top-level description: partOf

Content and structure area

• Scope and content: scopeAndContent
• Appraisal, destruction and scheduling: appraisal
• Accruals: accruals
• System of arrangement: arrangement

Conditions of access and use area

• Conditions governing access: accessConditions
• Conditions governing reproduction: reproductionConditions
• Language of material: language
• Script of material: script
• Physical characteristics: physicalCharacteristics
• Finding aids: findingAids

Allied materials area

• Location of originals: locationOfOriginals
• Location of copies: locationOfCopies
• Related units of description: relatedUnitsOfDescription

Notes area

• Note: notes (includes all note fields)

Access points

• Subject access points: subject (5x weight)
• Place access points: place (3x weight)
• Name access points: name (3x weight)

Control area

• Sources: sources

Digital objects

• Has a digital object (true or false): hasDigitalObject
• Media type: mediaType

Physical storage

• Physical storage container name: physicalStorage

Searching Dates

• startDate:[YYYYMMDD TO YYYYMMDD]
  • This will search for start dates between the two dates listed, inclusive.
• endDate:{YYYYMMDD TO YYYYMMDD}
  • This will search for end dates between the two dates listed, exclusive.
• date:[1974 TO 1984]
  • This will search for textual dates (including uncertain dates) between 1974 and 1984, inclusive. Note: because this date data is not structured, the results may be vary due to inconsistencies in formatting.

Authority record

The following is a list of the fields in authority records that can be searched. The field label is presented as it is displayed, followed by its field name for search purposes.

Identity area

• Authorized form of name: authorizedFormOfName

Description area

• Dates of Existence: datesOfExistence
• Functions, occupations and activities: functions
• History: history
• Places: places
• Legal Status: legalStatus
• Mandates: mandates
• Internal Structures: internalStructures
• General context: generalContext

Control area

• Description identifier: identifier