Difference between revisions of "Search fields"

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(→‎Archival description: add RAD field labels)
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|mediaType||''N/A''||''N/A''||Digital object media type||||
 
|mediaType||''N/A''||''N/A''||Digital object media type||||
 
|-
 
|-
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|name||Name access points||||'''3x weight'''
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|name||Name access points||Name access point||'''3x weight'''
 
|-
 
|-
 
|notes||*||*||* includes all "note" fields
 
|notes||*||*||* includes all "note" fields
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|partOf||''N/A''||''N/A''||Top-level description title
 
|partOf||''N/A''||''N/A''||Top-level description title
 
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|physicalCharacteristics||Physical characteristics||||
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|physicalCharacteristics||Physical characteristics||Physical condition||
 
|-
 
|-
 
|physicalStorage||''N/A''||''N/A''||Physical storage container name
 
|physicalStorage||''N/A''||''N/A''||Physical storage container name
 
|-
 
|-
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|place||Place access points||||'''3x weight'''
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|place||Place access points||Place access points||'''3x weight'''
 
|-
 
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|referenceCode||Reference code||||
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|referenceCode||Reference code||Reference code||
 
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|relatedUnitsOfDescription||Related units of description||||
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|relatedUnitsOfDescription||Related units of description||Associated/related material||
 
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|-
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|repository||Repository||||
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|repository||Repository||Associated/related material||
 
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|-
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|reproductionConditions||Conditions governing reproduction||||
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|reproductionConditions||Conditions governing reproduction||Terms governing use, reproduction, and publication||
 
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|scopeAndContent||Scope and content||Scope and content||
 
|scopeAndContent||Scope and content||Scope and content||
 
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|script||Script of material||||
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|script||Script of material||Script of material||
 
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|sources||Sources||||
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|sources||Sources||Sources||
 
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|startDate||Creation date(s)||||Start of date range, in YYYYMMDD format
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|startDate||Creation date(s)||Date(s) of creation||Start of date range, in YYYYMMDD format
 
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|-
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|subject||Subject access points||||'''5x weight'''
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|subject||Subject access points||Subject access points||'''5x weight'''
 
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|-
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|title||Title||||'''10x weight'''
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|title||Title||Title proper||'''10x weight'''
 
|}
 
|}
  

Revision as of 17:54, 14 June 2012

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Access content > Advanced search > Field names for advanced searching


To search on particular fields, enter in the search box the field name followed by a colon followed by the search term (e.g. exampleField:exampleTerm).

Fields are grouped by their information area on the edit page.

Fields names must be entered exactly as shown in order for the search to work.

Field labels are listed as they appear on the pages shipped with ICA-AtoM. If your administrator has customized the field labels in your ICA-AtoM application, these may be different from what appears on your page.

Archival description

The following is a list of the fields in archival description records that can be searched.

  • The Search field is used for searches e.g. "levelOfDescription:fonds"
  • The ISAD label and RAD label list the field label as displayed in AtoM
  • Some fields are weighted more heavily when scoring search results - this has been noted as e.g. "5x weight" in the Notes


Search field ISAD label RAD label Notes
accessConditions Conditions governing access Restrictions on access
accruals Accruals Accruals
acquisition Immediate source of acquisition Immediate source of acquisition
appraisal Appraisal, destruction and scheduling N/A
archivalHistory Archival history Custodial history
arrangement System of arrangement Arrangement
creator Name of creator Name of creator 8x weight
creatorHistory Administrative/biographical history Administrative/biographical history
date Dates(s) Date(s) of creation Full textual date, e.g. c.1970-1983
endDate Date(s) Date(s) of creation End of date range, in YYYYMMDD format
extentAndMedium Extent and medium Physical description
filename N/A N/A Digital object filename
findingAids Finding aids Finding aids
hasDigitalObject N/A N/A Has a digital object ("true" or "false")
identifier Identifier Standard number 5x weight
language Language of material Language
levelOfDescription Level of description Level of description
locationOfCopies Location of copies Availability of other formats
locationOfOriginals Location of originals Location of originals
mediaType N/A N/A Digital object media type
name Name access points Name access point 3x weight
notes * * * includes all "note" fields
partOf N/A N/A Top-level description title
physicalCharacteristics Physical characteristics Physical condition
physicalStorage N/A N/A Physical storage container name
place Place access points Place access points 3x weight
referenceCode Reference code Reference code
relatedUnitsOfDescription Related units of description Associated/related material
repository Repository Associated/related material
reproductionConditions Conditions governing reproduction Terms governing use, reproduction, and publication
scopeAndContent Scope and content Scope and content
script Script of material Script of material
sources Sources Sources
startDate Creation date(s) Date(s) of creation Start of date range, in YYYYMMDD format
subject Subject access points Subject access points 5x weight
title Title Title proper 10x weight

Searching Dates

  • startDate:[YYYYMMDD TO YYYYMMDD]
    • This will search for start dates between the two dates listed, inclusive.
  • endDate:{YYYYMMDD TO YYYYMMDD}
    • This will search for end dates between the two dates listed, exclusive.
  • date:[1974 TO 1984]
    • This will search for textual dates (including uncertain dates) between 1974 and 1984, inclusive. Note: because this date data is not structured, the results may be vary due to inconsistencies in formatting.

Authority record

The following is a list of the fields in authority records that can be searched.

  • The Search field can be used for searches, e.g. "datesOfExistence:[1970-2000]"
  • The ISAAR field label is presented as it is displayed in AtoM
Search field ISAAR label Notes
authorizedFormOfName Authorized form of name
datesOfExistence Dates of Existence
functions Functions, occupations and activities
generalContext General context
history History
identifier Description identifier
internalStructures Internal Structures
legalStatus Legal Status
mandates Mandates
places Places


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