Difference between revisions of "Delete an archival institution"
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| − | Creating an [[Archival institution|archival institution]] record in ICA-AtoM also creates an authority record. In order to delete all traces of an archival institution from the system, both the [[Archival institution|archival institution | + | Creating an [[Archival institution|archival institution]] record in ICA-AtoM also creates an [[Authority record|authority record]]. In order to delete all traces of an [[Archival institution|archival institution]] from the system, both the [[Archival institution|archival institution]] record '''and''' the [[Authority record|authority record]] must be deleted. However, if you wish to keep the [[Authority record|authority record]] (if, for example, the institution has been used as a [[Creator|creator]] or other [[Name|name]] [[Access point|access point]] in an [[Archival description|archival description]]), delete the [[Archival institution|archival institution]] record only. |
'''Deleting both the archival institution record and the authority record''' | '''Deleting both the archival institution record and the authority record''' | ||
| + | |||
1. Navigate to the [[Archival institution|archival institution]] record you want to delete. | 1. Navigate to the [[Archival institution|archival institution]] record you want to delete. | ||
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| − | 2. Click on the related [[Authority record|authority record]] in the [[Context menu | + | 2. Click on the related [[Authority record|authority record]] in the [[Context menu box|context menu box]]. |
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| − | 5. ICA-AtoM prompts you to confirm the delete request; click "OK". | + | 5. ICA-AtoM prompts you to confirm the delete request; click "OK". If [[Archival description|archival descriptions]] are registered to the institution as the repository (see [[UM-3.1.5|UM-3.1.5 Add/edit archival descriptions > Context area, section 6, Repository]]), you will be prompted whether or not to delete these descriptions as well; if you opt to retain the [[Archival description|archival descriptions]], ICA-AtoM will clear the ''repository'' field in these records. |
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| − | 10. If [[Archival description|archival descriptions]] are registered to the institution as the repository (see [[UM-3.1.5|UM-3.1.5 Add/edit archival descriptions > Context area, section 6, Repository]]), you will be prompted whether or not to delete these descriptions as well; if you opt to retain the [[Archival description|archival descriptions]], ICA-AtoM will clear the ''repository'' field in these records. | + | 10. ICA-AtoM prompts you to confirm the delete request; click "OK". If [[Archival description|archival descriptions]] are registered to the institution as the repository (see [[UM-3.1.5|UM-3.1.5 Add/edit archival descriptions > Context area, section 6, Repository]]), you will be prompted whether or not to delete these descriptions as well; if you opt to retain the [[Archival description|archival descriptions]], ICA-AtoM will clear the ''repository'' [[Field|field]] in these records. |
| − | 11. ICA-AtoM deletes the record and returns you to the [[List screen|list screen]]. | + | 11. ICA-AtoM deletes the record and returns you to the [[Archival institution|archival institution]] [[List screen|list screen]]. |
Revision as of 14:23, 24 July 2008
Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.
Delete an existing archival institution
Main Page > (UM) User manual > UM-3 Add / edit content > UM-3.3 Add / edit archival institutions > UM-3.3.3 Delete an existing archival institution
Creating an archival institution record in ICA-AtoM also creates an authority record. In order to delete all traces of an archival institution from the system, both the archival institution record and the authority record must be deleted. However, if you wish to keep the authority record (if, for example, the institution has been used as a creator or other name access point in an archival description), delete the archival institution record only.
Deleting both the archival institution record and the authority record
1. Navigate to the archival institution record you want to delete.
- For more information on navigation in ICA-AtoM, see UM-4 Access content.
2. Click on the related authority record in the context menu box.
3. Switch from view mode to edit mode by clicking the title bar or edit button; this takes you to the record's edit screen.
4. Click the delete button in the button block.
5. ICA-AtoM prompts you to confirm the delete request; click "OK". If archival descriptions are registered to the institution as the repository (see UM-3.1.5 Add/edit archival descriptions > Context area, section 6, Repository), you will be prompted whether or not to delete these descriptions as well; if you opt to retain the archival descriptions, ICA-AtoM will clear the repository field in these records.
6. ICA-AtoM deletes the record and returns you to the authority record list screen.
Deleting the archival institution record only
7. Navigate to the archival institution record you want to delete.
- For more information on navigation in ICA-AtoM, see UM-4 Access content.
8. Switch from view mode to edit mode by clicking the title bar or edit button; this takes you to the record's edit screen.
9. Click the delete button in the button block.
10. ICA-AtoM prompts you to confirm the delete request; click "OK". If archival descriptions are registered to the institution as the repository (see UM-3.1.5 Add/edit archival descriptions > Context area, section 6, Repository), you will be prompted whether or not to delete these descriptions as well; if you opt to retain the archival descriptions, ICA-AtoM will clear the repository field in these records.
11. ICA-AtoM deletes the record and returns you to the archival institution list screen.