Difference between revisions of "Add a new authority record"
| Line 1: | Line 1: | ||
| − | |||
<span class="pageTitle">Create a new authority record</span> | <span class="pageTitle">Create a new authority record</span> | ||
| − | [[Main Page]] > [[ | + | [[Main Page]] > [[User manual]] > [[UM-3 | UM-3 Add / edit content]] > [[UM-3.2|UM-3.2 Add / edit authority records]] > UM-3.2.1 Create a new authority record |
| − | [[Image: | + | [[Image:UM-3.2.1_1.png|500px|right|thumb|Create a new authority record]] |
| − | [[Image: | + | [[Image:UM-3.2.1_2.png|500px|right|thumb|Commit the new record (create) or cancel]] |
| − | [[Image: | + | [[Image:UM-3.2.1_3.png|500px|right|thumb|Create an authority record for a new creator name]] |
'''From the authority record screen''' | '''From the authority record screen''' | ||
| − | 1. On the [[ | + | 1. On the [[main menu bar]], click the ''add / edit > authority record'' tab; ICA-AtoM takes you to the [[list screen]] showing all existing [[Authority record|authority records]]. |
| − | 2. Click the ''add new'' text that appears in the ''name'' [[ | + | 2. Click the ''add new'' text that appears in the ''name'' [[column header]]; ICA-AtoM takes you to a blank [[edit screen]] for data entry. |
| Line 23: | Line 22: | ||
| − | 4. You can quit the create process at any time by clicking the ''cancel'' button in the [[ | + | 4. You can quit the create process at any time by clicking the ''cancel'' button in the [[button block]]; no new record will be created. |
| − | 5. Click the [[Create button|create button]] in the [[ | + | 5. Click the [[Create button|create button]] in the [[button block]] to commit the new record. |
| − | 6. Note that the [[ | + | 6. Note that the [[button block]] in the [[edit screen]] changes after you save a record. |
| − | *A [[ | + | *A [[delete button]] now appears for deleting the record. |
*A ''save'' button now appears for saving any changes made since creating the record or the last save. | *A ''save'' button now appears for saving any changes made since creating the record or the last save. | ||
| Line 40: | Line 39: | ||
'''From a related archival description''' | '''From a related archival description''' | ||
| − | 7. | + | 7. In a '[[archival description]] ''add new event'' [[edit screen]], select [[event]] type and add a new name. See [[UM-3.1.5.1|UM-3.1.5.1 Add new event]]. |
| − | + | 8. When you save the [[archival description|archival description]] record, ICA-AtoM creates both a new [[authority record]] for the [[Creator|creator]] as well as the creation [[event]]. | |
| − | 8 | ||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
'''From a related archival institution''' | '''From a related archival institution''' | ||
| − | + | 9. Whenever you create and save a new [[archival institution]] description, ICA-AtoM registers in addition a new [[authority record]] for the institution. | |
Revision as of 17:03, 17 June 2009
Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.
Create a new authority record
Main Page > User manual > UM-3 Add / edit content > UM-3.2 Add / edit authority records > UM-3.2.1 Create a new authority record
From the authority record screen
1. On the main menu bar, click the add / edit > authority record tab; ICA-AtoM takes you to the list screen showing all existing authority records.
2. Click the add new text that appears in the name column header; ICA-AtoM takes you to a blank edit screen for data entry.
3. Enter data.
- See Data entry pages (UM-3.2.4 - UM-3.2.6) for detailed explanations and notes on fields.
4. You can quit the create process at any time by clicking the cancel button in the button block; no new record will be created.
5. Click the create button in the button block to commit the new record.
6. Note that the button block in the edit screen changes after you save a record.
- A delete button now appears for deleting the record.
- A save button now appears for saving any changes made since creating the record or the last save.
- The cancel button now means: "do not commit the data entered since the record was created or the last save".
From a related archival description
7. In a 'archival description add new event edit screen, select event type and add a new name. See UM-3.1.5.1 Add new event.
8. When you save the archival description record, ICA-AtoM creates both a new authority record for the creator as well as the creation event.
From a related archival institution
9. Whenever you create and save a new archival institution description, ICA-AtoM registers in addition a new authority record for the institution.