Add a new authority record

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Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Add/edit content > Add/edit authority records > Create a new authority record


From the main menu

Add a new authority record from the main menu
In the main menu, hover your cursor over "Add" and select "Authority records". Alternatively, navigate to an authority record view page and click the "Add new" button in the button block. ICA-AtoM takes you to a blank edit page for data entry.
Save or cancel the new record
On loading, the edit page displays the record with all information areas closed; click on an information area to access the fields grouped under it.
Description Area in Authority Record edit template
In the ISAAR authority record edit template there is a "Descriptive Area" that holds a number of data entry fields. The "History" field contains information in a narrative form about the main events of the person, organization or corporate entity.
  • You can quit the process at any time by clicking the "cancel" button in the button block; no new record will be added.
  • Click the create button in the button block to save the new record.
View Authority Record
Once the record is saved, you can view the information entered.

Note: The related Archival Description now includes the Biographical History (taken from the authority record "history" field).

View Archival Description (RAD template) section Admin/Bio History

From a related ISAD(G) archival description (Name of creator field)

In the Name of creator field in the ISAD edit page, type in a new name. The name will be saved as a new authority record when you save the archival description


From a related RAD, Dublin Core or MODS archival description (Actor name field)

  1. A new actor name added to the event dialogue box creates a new authority record (RAD, Dublin Core, MODS templates only)
    In an archival description edit page, add a new event. In the Actor name field, type in a new name. When you save the archival description, ICA-AtoM creates a new authority record for the name.


From a related ISAD(G) or RAD archival description (Name access point)

Type a new name into a Name access point field. When you save the archival description record, ICA-AtoM creates a new authority record for the name.


From an authority record view page

Click the Add new button in the button block of an authority record view page. This will open a blank edit page for data entry.

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