Difference between revisions of "Add a new archival description"

From ICA-AtoM
Jump to navigation Jump to search
Line 19: Line 19:
  
 
# [[Image:archDescButtonBlock.png|500px|right|thumb|Click the "Add new" button in the button block to create a new child record]]In the [[Glossary#Archival description|archival description]] [[Glossary#View page|view page]], click the "Add new" button in the [[Glossary#Button block|button block]]; this will create a new description that is one [[Glossary#Level of description|level of description]] below the description currently in the [[Glossary#View page|view page]]. When the record is saved, you will be able to see the new [[Glossary#Child record|child records]] in the [[Glossary#Context menu|context menu]]. Navigate to the descriptions to add data as needed.
 
# [[Image:archDescButtonBlock.png|500px|right|thumb|Click the "Add new" button in the button block to create a new child record]]In the [[Glossary#Archival description|archival description]] [[Glossary#View page|view page]], click the "Add new" button in the [[Glossary#Button block|button block]]; this will create a new description that is one [[Glossary#Level of description|level of description]] below the description currently in the [[Glossary#View page|view page]]. When the record is saved, you will be able to see the new [[Glossary#Child record|child records]] in the [[Glossary#Context menu|context menu]]. Navigate to the descriptions to add data as needed.
−
# [[Image:archDescAddNew.png|500px|right|thumb|Add multiple new child records to a parent record]]In the [[Glossary#Archival description|archival description]] [[Glossary#Edit page|edit page]], in the identity [[Glossary#Information area|information area]], enter the relevant data under "Add new child levels". Note that you can add as many levels as needed at one time; for example, to add multiple series to a fonds or collection, fill in the [[Glossary#Field|fields]] and add as many series as desired. When the record is saved, you will be able to see the new [[Glossary#Child record|child records]] in the [[Glossary#Context menu|context menu]]. Navigate to the descriptions to add data as needed. Note that if you go to the [[Glossary#Edit page|edit page]] of the [[Glossary#Parent record|parent record]] again, you will not see the new descriptions in the "Add new child levels" area. This area is for adding new descriptions only; once they are added and the record is saved the new descriptions can be viewed only in the [[Glossary#Context menu|context menu]] and through searching and browsing for records
+
# [[Image:archDescAddNew.png|500px|right|thumb|Add multiple new child records to a parent record]]In the [[Glossary#Archival description|archival description]] [[Glossary#Edit page|edit page]], in the identity [[Glossary#Information area|information area]], enter the relevant data under "Add new child levels". Note that you can add as many levels as needed at one time; for example, to add multiple series to a fonds or collection, fill in the [[Glossary#Field|fields]] and add as many series as desired. When the record is saved, you will be able to see the new [[Glossary#Child record|child records]] in the [[Glossary#Context menu|context menu box]]. Navigate to the descriptions to add data as needed.
−
 
 
−
</ol>
 
−
 
 
−
 
 
−
== Move description to other parent ==
 
−
 
 
−
To change the [[Glossary#Parent level|parent level]] of a record, drag and drop the record from its current location to a new location in the [[Glossary#Context menu|context menu]]. For example, if you have accidentally assigned a file to the wrong series, you can expand the series hierarchy in the [[Glossary#Context menu|context menu]], click on the file, and drag it with your mouse to a new series within the same [[Glossary#Fonds|fonds]] or collection
 
  
  
 
[[Category:User manual]]
 
[[Category:User manual]]

Revision as of 17:00, 31 May 2010

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Add/edit content > Add/edit archival descriptions > Create a new archival description

Add a new top level description

  1. Click "add new" in the column header
    In the main menu bar, hover your cursor over the Add tab
  2. Select Archival descriptions from the drop-down menu
  3. ICA-AtoM takes you to a blank edit page for data entry
  4. On loading, the edit page displays the record with all information areas closed; click on an information area to access the fields grouped under it. Enter data as required
  5. You can quit the create process at any time by clicking the "Cancel" button in the button block; no new record will be created
  6. Click the Create button in the button block to save the new record
Save (create) or cancel the new record

Add a new child description

Create new child records in one of two ways:

  1. Click the "Add new" button in the button block to create a new child record
    In the archival description view page, click the "Add new" button in the button block; this will create a new description that is one level of description below the description currently in the view page. When the record is saved, you will be able to see the new child records in the context menu. Navigate to the descriptions to add data as needed.
  2. Add multiple new child records to a parent record
    In the archival description edit page, in the identity information area, enter the relevant data under "Add new child levels". Note that you can add as many levels as needed at one time; for example, to add multiple series to a fonds or collection, fill in the fields and add as many series as desired. When the record is saved, you will be able to see the new child records in the context menu box. Navigate to the descriptions to add data as needed.
Retrieved from "https://wiki.ica-atom.org/index.php?title=Add_a_new_archival_description&oldid=8812"