Difference between revisions of "Add a new archival institution"

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__NOTOC__
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[[Main Page]] > [[User manual]] > [[Add/edit content]] > [[Add/edit archival institutions]] > Create a new archival institution
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<span class="pageTitle">Create a new archival institution</span>
 
  
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[[Main Page]] > [[User manual|(UM) User manual]] > [[UM-3 | UM-3 Add / edit content]] > [[UM-3.3|UM-3.3 Add / edit archival institutions]] > UM-3.3.1 Create a new archival institution
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<div class="clearfix">
  
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[[Image:um3-3-1Create1.png|500px|right|thumb|Create a new institution]]
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== From the main menu ==
  
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[[Image:um3-3-1Create2.png|500px|right|thumb|Commit new record (create) or cancel]]
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# [[Image:addMenu.png|500px|right|thumb|Add a new archival institution from the main menu]]In the [[Glossary#Main menu|main menu]], hover your cursor over Add and select Archival institutions. ICA-AtoM takes you to a blank [[Glossary#Edit page|edit page]] for data entry
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# [[Image:createIsdiah.png|500px|right|thumb|Save or cancel the new record]]On loading, the [[Glossary#Edit page|edit page]] displays the record with all [[Glossary#Information area|information areas]] closed; click on an [[Glossary#Information area|information area]] to access the [[Glossary#Field|fields]] grouped under it
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# You can quit the process at any time by clicking the "cancel" button in the [[Glossary#Button block|button block]]; no new record will be added
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# Click the [[Glossary#Create button|Create button]] in the [[Glossary#Button block|button block]] to save the new record
  
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</div>
  
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1. On the [[Main menu bar|main menu bar]], click the ''add / edit > archival institution'' tab; ICA-AtoM takes you to the [[List screen|list screen]] showing all existing [[Archival institution|archival institutions]].
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<div class="note">
  
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Introduced in 1.3 Release is the ability for site Administrators to track digital object storage per repository. Storage limits may be placed on individual repositories by in-house server capacity or on hosted server agreements. If you are utilizing a multi-institutional / portal instance of ICA-AtoM you will need to check with the site Administrator to learn the digital object storage limitations.
  
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2. Click the ''add new'' text that appears in the ''Name'' [[Column header|column header]] or the [[Add new button|add new button]] at the foot of the list; ICA-AtoM takes you to a blank [[Edit screen|edit screen]] for data entry.
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[[Image:digobjstorage.png|500px|right|thumb| Digital storage indicator is shown on the View archival repository page]]
  
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</div>
  
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3. Enter data.
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<div class="clearfix">
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*See ''Data entry'' pages ([[UM-3.2.4|UM-3.2.4]] - [[UM-3.2.8|UM-3.2.8]]) for detailed explanations and notes on [[Field|fields]].
 
  
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== From an archival description edit page ==
  
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4. You can quit the create process at any time by clicking the ''cancel'' button in the [[Button block|button block]]; no new record will be created.
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In the Repository [[Glossary#Field|field]] of an ISAD, RAD or MODS [[Glossary#Archival description|archival description]] or in the Relation (isLocatedAt) [[Glossary#Field|field]] of a Dublin Core [[Glossary#Archival description|archival description]], type in a new [[Glossary#Archival institution|archival institution]] name. A new [[Glossary#Archival institution|archival institution]] will be created when you save the record.
  
  
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5. Click the [[Create button|create button]] in the [[Button block|button block]] to commit the new record.
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== From an archival institution view page ==
  
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Click the [[Glossary#Add new button|add new button]] in the [[Glossary#Button block|button block]] of an [[Glossary#Archival institution|archival institution]] [[Glossary#View page|view page]]. This will open a blank [[Glossary#Edit page|edit page]] for data entry.
  
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6. Note that the [[Button block|button block]] changes after you click the [[Create button|create button]].
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</div>
  
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*A [[Delete button|delete button]] now appears for deleting the record.
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[[Category:User manual]]
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*A ''save'' button now appears for saving any changes made since creating the record or the last save.
 
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*The ''cancel'' button now means: "do not commit the data entered since the record was created or the last save".
 

Latest revision as of 16:58, 4 September 2012

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Add/edit content > Add/edit archival institutions > Create a new archival institution

From the main menu

  1. Add a new archival institution from the main menu
    In the main menu, hover your cursor over Add and select Archival institutions. ICA-AtoM takes you to a blank edit page for data entry
  2. Save or cancel the new record
    On loading, the edit page displays the record with all information areas closed; click on an information area to access the fields grouped under it
  3. You can quit the process at any time by clicking the "cancel" button in the button block; no new record will be added
  4. Click the Create button in the button block to save the new record

Introduced in 1.3 Release is the ability for site Administrators to track digital object storage per repository. Storage limits may be placed on individual repositories by in-house server capacity or on hosted server agreements. If you are utilizing a multi-institutional / portal instance of ICA-AtoM you will need to check with the site Administrator to learn the digital object storage limitations.

Digital storage indicator is shown on the View archival repository page

From an archival description edit page

In the Repository field of an ISAD, RAD or MODS archival description or in the Relation (isLocatedAt) field of a Dublin Core archival description, type in a new archival institution name. A new archival institution will be created when you save the record.


From an archival institution view page

Click the add new button in the button block of an archival institution view page. This will open a blank edit page for data entry.

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