Difference between revisions of "MODS"

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<span class="pageTitle">MODS elements</span>
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[[Main Page]] > [[User manual]] > [[Add/edit content]] > [[Add/edit archival descriptions]] > MODS elements
  
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The MODS standard, maintained by the US Library of Congress [http://www.loc.gov/marc/ndmso.html Network Development and MARC Standards Office], is available at [http://www.loc.gov/standards/mods/mods-outline.html Metadata Object Description Schema (MODS)]. Currently ICA-AtoM supports the Digital Library Federation second level of adoption for MODS (see [https://wiki.dlib.indiana.edu/confluence/display/DLFAquifer/MODS+Guidelines+Levels+of+Adoption DLF Aquifer MODS Guidelines Levels of Adoption]).
  
[[Main Page]] > [[User manual]] > [[UM-3|UM-3 Add / edit content]] > [[UM-3.1|UM-3.1 Add / edit resource descriptions]] > UM-3.1.6 MODS elements
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[[Image:mods.png|500px|right|thumb|Editing resource metadata in MODS template]]
  
[[Image:UM-3.1.6.png|500px|right|thumb|Editing resource metadata in MODS template]]
 
  
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== Identifier ==
  
1. '''Identifier'''
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Identifier corresponds to the "identifier" top level element. MODS suggests these values: "hdl, doi, isbn, isrc, ismn, issn, issue number, istc, lccn, local, matrix number, music publisher, music plate, sici, uri, upc, videorecording identifier, stock number."
*Corresponds to the ''identifier'' top level element.
 
*MODS suggested values: "hdl, doi, isbn, isrc, ismn, issn, issue number, istc, lccn, local, matrix number, music publisher, music plate, sici, uri, upc, videorecording identifier, stock number."  
 
  
  
2. '''Title'''
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== Title ==
*Corresponds to ''title'' sub-element in ''titleInfo'' top level element.
 
  
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Title corresponds to "title" sub-element in "titleInfo" top level element.
  
3. '''Name and/or Origin info'''
 
*Corresponds to ''name'' and ''originInfo'' top level elements.
 
*See [[UM-3.1.6.1|UM-3.1.6.1 Add new event]]
 
  
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== Names and origin info (incuding dates) ==
  
4. '''Type of Resource'''
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These [[Glossary#Field|fields]] correspond to "name" and "originInfo" top level elements.
*Corresponds to ''TypeOfResource'' top level element.
 
*The DCB provides a data entry [[field]] using a [[drop-down menu]] to select Type derived from the MODS Resource Type [[taxonomy]] based on the MODS list of enumerated values for this [[field]].
 
*This [[taxonomy]] can be edited by [[Administrator|administrators]] and [[Editor|editors]] on the [[List screen|list taxonomy terms screen]].
 
**If the [[term]] you want to use does '''not''' appear on the menu, you (or your system [[administrator]] or [[editor]]) must first add it to the [[taxonomy]].
 
**For more on editing [[Term|terms]] and adding to [[Taxonomy|taxonomies]], see [[UM-3.5|UM-3.5 Edit taxonomies]].
 
  
  
5. '''Language'''
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=== Events in ICA-AtoM ===
*Corresponds to the ''language'' top level element.
 
*TICA-AtoM implements this as a [[drop-down menu]]. The user may select as many languages as desired.
 
  
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ICA-AtoM manages date ranges as [[Glossary#Event|events]] that links an '''actor''' (corporate body, person, or family), described in an authority record, to an [[Glossary#Archival unit|archival unit]] in a type of role (e.g. creator, publisher, contributor, collector, broadcaster, etc.) over a certain period of time. At the highest [[Glossary#Level of description|level of description]], the [[Glossary#Archival unit|archival unit]] should always be associated with its [[Glossary#Creator|creator]] over the date range of the material. At lower [[Glossary#Level of description|levels of description]], enter the date range only to inherit the [[Glossary#Creator|creator]] from the higher [[Glossary#Level of description|level]] (i.e. a description will inherit the creator if "Actor name" is left blank). At any [[Glossary#Level of description|level]] you can associate a description with multiple creators over different date ranges. At any [[Glossary#Level of description|level]] you can assign multiple types of relations; this will be primarily useful at the item level (e.g. date of publication vs creation).
  
  
6. '''Subject'''
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<div class="clearfix">
*Corresponds to the ''subject'' top level element.
 
*The values in the [[subject]] [[drop-down menu]] are drawn from the [[Subject|subjects]] [[taxonomy]]. The DCB does not ship with any pre-loaded [[subject]] terms.
 
**This [[taxonomy]] can be edited by [[Administrator|administrators]] and [[Editor|editors]] on the [[List screen|list taxonomy terms screen]].
 
**If the [[subject]] you want to use does '''not''' appear on the menu, you (or your system [[administrator]] or [[editor]]) must first add it to the [[taxonomy]].
 
**For more on editing [[Term|terms]] and adding to [[Taxonomy|taxonomies]], see [[UM-3.5|UM-3.5 Edit taxonomies]].
 
  
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=== Add a new event ===
  
7. '''Related item - parent level'''
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# [[Image:modsEvent1.png|500px|right|thumb|Click the blue Add new link on the left]]Under "Names and origin info" click the blue "Add new" link to add a new event.
*Corresponds to the ''relatedItem'' top level element.
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# [[Image:modsEvent2.png|500px|right|thumb|Enter data into event dialogue box]]Enter data in the dialogue box as described below. When you are done, click "Submit".
*''Relation - parent level'' is a drop-down menu from which the user selects parent [[level of description|levels of description]] if the arrangement of the records is hierarchical. For example, if describing an item, the user may select the [[collection]] to which the item belongs.
 
  
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</div>
  
8. '''Access condition'''
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*Corresponds to ''accessCondition'' to level element.
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=== Actor name ===
*MODS suggested values: "restriction on access; use and reproduction."
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In the "Actor name" field enter the first few letters of the the actor's name. A list of names will appear in the [[Glossary#Drop-down menu|drop-down menu]] (generated from the names of existing [[Glossary#Authority record|authority records]]). If the name does '''not''' appear in the menu, type the name and a new authority record will be created.
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You can leave the "Actor name" [[Glossary#Field|field]] blank. Lower levels inherit creator information from higher levels: use only if the [[Glossary#Creator|creator]] is different at the lower and higher levels. At the highest [[Glossary#Level of description|level of description]], you should always include the [[Glossary#Creator|creator]].
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=== Event type ===
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Select the type of event from the [[Glossary#Drop-down menu|drop-down menu]]: creation, contribution, publication, accumulation, etc.
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<div class="note">
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The [[Glossary#Value list|value list]] for this [[Glossary#Field|field]] is drawn from the event types [[Glossary#Taxonomy|taxonomy]] and can be edited by system [[Glossary#Administrator|administrators]] and [[Glossary#Editor|editors]].
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</div>
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=== Place ===
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Select the place of creation, contribution, publication, accumulation etc., if relevant, by typing in the first few letters and then selecting the place from the [[Glossary#Drop-down menu|drop-down menu]]. If the place name does not appear on the list, type it in and a new place [[Glossary#Term|term]] will be created (note that this works only if you have [[Glossary#Taxonomy|taxonomy]] edit permission).
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=== Date/End date ===
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Enter the Date (i.e. start year) and End date. Do not use any qualifiers here (e.g. "ca.") or typographical symbols (e.g. "[194?]") to express uncertainty (see "Date display", below). If the start and end years are the same, enter data only in the "Date" field and leave the "End date" blank.
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Complete at lower [[Glossary#Level of description|levels of description]] even if you are leaving the creator name field blank (e.g. when describing a series, you do not need to repeat the creator name from the [[Glossary#Fonds|fonds]] description, but you do need to enter the date range of the series).
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=== Date display ===
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If desired, enter the date range as you want it to appear in [[Glossary#View mode|view mode]]. Add any additional text to qualify date range (e.g. "ca. 1940-1980" or "[1940]-1980, predominant 1973-1980").
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Whereas "Date" and "End date" are used internally for database searching and sorting purposes, this [[Glossary#Field|field]] is for display purposes. However, if you do not enter anything into "Date display" the "Date" and "End date" will appear as a date range when the record is saved.
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=== Event note ===
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Enter any additional information relating to the event.
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== Type of resource ==
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This [[Glossary#Field|field]] corresponds to the "typeOfResource" top level element. ICA-AtoM provides a data entry [[Glossary#Field|field]] using a [[Glossary#Drop-down menu|drop-down menu]] to select type derived from the MODS resource type [[Glossary#Taxonomy|taxonomy]] based on the MODS list of enumerated values for this [[Glossary#Field|field]]. This [[Glossary#Taxonomy|taxonomy]] can be edited by [[Glossary#Administrator|administrators]] and [[Glossary#Editor|editors]] on the list taxonomy terms page. If the [[Glossary#Term|term]] you want to use does not appear on the menu, you (or your system [[Glossary#Administrator|administrator]] or [[Glossary#Editor|editor]]) must first add it to the [[Glossary#Taxonomy|taxonomy]].
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== Add new child levels ==
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See [[add a new archival description]]
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== Language ==
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The language [[Glossary#Field|field]] corresponds to the "language" top level element. ICA-AtoM implements this as a [[Glossary#Drop-down menu|drop-down menu]]. Click on the [[Glossary#Field|field]] and select the language from the [[Glossary#Drop-down menu|drop-down menu]]; to narrow the list of choices, enter the first few letters of the language. Note that you can add as many languages as you like.
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== Subject ==
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This [[Glossary#Field|field]] corresponds to the "subject" top level element. Click on the "Subject" [[Glossary#Field|field]] and select a [[Glossary#Term|term]] from the [[Glossary#Drop-down menu|drop-down menu]]. You can narrow the list of choices by entering the first few letters of the [[Glossary#Term|term]]. If the subject [[Glossary#Term|term]] does not appear on the list, type it in and a new subject [[Glossary#Term|term]] will be created (note that this works only if you have [[Glossary#Taxonomy|taxonomy]] edit permission).
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== Access conditions ==
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* Corresponds to "accessCondition" to level element.
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* MODS suggests values: "restriction on access; use and reproduction."
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== Repository ==
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<div class="note">
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This field is used for indicating which [[Glossary#Archival institution|archival institution]] holds the record(s) being described. Select an [[Glossary#Archival institution|archival institution]] only at the highest [[Glossary#Level of description|level of description]]; leave this field blank at the lower levels if they are all held by the same institution. It is important to remember this because if an institution is selected for the lower levels then these lower levels will all be displayed in the [[Glossary#Holdings|holdings]] area of an archival institution's [[Glossary#Context menu|context menu]].
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</div>
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Click on the Repository [[Glossary#Field|field]] and select the [[Glossary#Archival institution|archival institution]] that holds the archival material being described. The names are drawn from pre-existing [[Glossary#Archival institution|archival institution]] records. You can narrow down the list of choices by typing in the first few letters of the name. If the name of the institution does not appear in this list, you can type it in and a new [[Glossary#Archival institution|archival institution]] record will be created.
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[[Category:User manual]]
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__NOTOC__

Latest revision as of 18:17, 12 October 2012

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Add/edit content > Add/edit archival descriptions > MODS elements

The MODS standard, maintained by the US Library of Congress Network Development and MARC Standards Office, is available at Metadata Object Description Schema (MODS). Currently ICA-AtoM supports the Digital Library Federation second level of adoption for MODS (see DLF Aquifer MODS Guidelines Levels of Adoption).

Editing resource metadata in MODS template


Identifier

Identifier corresponds to the "identifier" top level element. MODS suggests these values: "hdl, doi, isbn, isrc, ismn, issn, issue number, istc, lccn, local, matrix number, music publisher, music plate, sici, uri, upc, videorecording identifier, stock number."


Title

Title corresponds to "title" sub-element in "titleInfo" top level element.


Names and origin info (incuding dates)

These fields correspond to "name" and "originInfo" top level elements.


Events in ICA-AtoM

ICA-AtoM manages date ranges as events that links an actor (corporate body, person, or family), described in an authority record, to an archival unit in a type of role (e.g. creator, publisher, contributor, collector, broadcaster, etc.) over a certain period of time. At the highest level of description, the archival unit should always be associated with its creator over the date range of the material. At lower levels of description, enter the date range only to inherit the creator from the higher level (i.e. a description will inherit the creator if "Actor name" is left blank). At any level you can associate a description with multiple creators over different date ranges. At any level you can assign multiple types of relations; this will be primarily useful at the item level (e.g. date of publication vs creation).


Add a new event

  1. Click the blue Add new link on the left
    Under "Names and origin info" click the blue "Add new" link to add a new event.
  2. Enter data into event dialogue box
    Enter data in the dialogue box as described below. When you are done, click "Submit".


Actor name

In the "Actor name" field enter the first few letters of the the actor's name. A list of names will appear in the drop-down menu (generated from the names of existing authority records). If the name does not appear in the menu, type the name and a new authority record will be created.

You can leave the "Actor name" field blank. Lower levels inherit creator information from higher levels: use only if the creator is different at the lower and higher levels. At the highest level of description, you should always include the creator.


Event type

Select the type of event from the drop-down menu: creation, contribution, publication, accumulation, etc.

The value list for this field is drawn from the event types taxonomy and can be edited by system administrators and editors.


Place

Select the place of creation, contribution, publication, accumulation etc., if relevant, by typing in the first few letters and then selecting the place from the drop-down menu. If the place name does not appear on the list, type it in and a new place term will be created (note that this works only if you have taxonomy edit permission).


Date/End date

Enter the Date (i.e. start year) and End date. Do not use any qualifiers here (e.g. "ca.") or typographical symbols (e.g. "[194?]") to express uncertainty (see "Date display", below). If the start and end years are the same, enter data only in the "Date" field and leave the "End date" blank.

Complete at lower levels of description even if you are leaving the creator name field blank (e.g. when describing a series, you do not need to repeat the creator name from the fonds description, but you do need to enter the date range of the series).


Date display

If desired, enter the date range as you want it to appear in view mode. Add any additional text to qualify date range (e.g. "ca. 1940-1980" or "[1940]-1980, predominant 1973-1980").

Whereas "Date" and "End date" are used internally for database searching and sorting purposes, this field is for display purposes. However, if you do not enter anything into "Date display" the "Date" and "End date" will appear as a date range when the record is saved.


Event note

Enter any additional information relating to the event.


Type of resource

This field corresponds to the "typeOfResource" top level element. ICA-AtoM provides a data entry field using a drop-down menu to select type derived from the MODS resource type taxonomy based on the MODS list of enumerated values for this field. This taxonomy can be edited by administrators and editors on the list taxonomy terms page. If the term you want to use does not appear on the menu, you (or your system administrator or editor) must first add it to the taxonomy.


Add new child levels

See add a new archival description


Language

The language field corresponds to the "language" top level element. ICA-AtoM implements this as a drop-down menu. Click on the field and select the language from the drop-down menu; to narrow the list of choices, enter the first few letters of the language. Note that you can add as many languages as you like.


Subject

This field corresponds to the "subject" top level element. Click on the "Subject" field and select a term from the drop-down menu. You can narrow the list of choices by entering the first few letters of the term. If the subject term does not appear on the list, type it in and a new subject term will be created (note that this works only if you have taxonomy edit permission).


Access conditions

  • Corresponds to "accessCondition" to level element.
  • MODS suggests values: "restriction on access; use and reproduction."


Repository

This field is used for indicating which archival institution holds the record(s) being described. Select an archival institution only at the highest level of description; leave this field blank at the lower levels if they are all held by the same institution. It is important to remember this because if an institution is selected for the lower levels then these lower levels will all be displayed in the holdings area of an archival institution's context menu.

Click on the Repository field and select the archival institution that holds the archival material being described. The names are drawn from pre-existing archival institution records. You can narrow down the list of choices by typing in the first few letters of the name. If the name of the institution does not appear in this list, you can type it in and a new archival institution record will be created.