Add a new archival description

Main Page > User manual > Add/edit content > Add/edit archival descriptions > Create a new archival description

Add a new top level description

1. 

   Go to Add > Archival descriptions
   In the main menu, hover your cursor over the "Add" menu.
2. Select "Archival descriptions" from the drop-down menu.
3. ICA-AtoM takes you to a blank edit page for data entry.
4. On loading, the edit page displays the record with all information areas closed; click on an information area to access the fields grouped under it. Enter data as required.
5. 

   Save (create) or cancel the new record
   You can quit the create process at any time by clicking the "Cancel" button in the button block; no new record will be created.
6. Click the "Create" button in the button block to save the new record.

Add a new child description

Create new child records in one of two ways:

1. 

   Click the "Add new" button in the button block to create a new child record
   In the archival description view page, click the "Add new" button in the button block; this will create a new description that is one level of description below the description currently in the view page. When the record is saved, you will be able to see the new child records in the context menu. Navigate to the descriptions to add data as needed.
2. 

   Add multiple new child records to a parent record
   In the archival description edit page, in the identity information area, enter the relevant data under "Add new child levels". Note that you can add as many levels as needed at one time; for example, to add multiple series to a fonds or collection, fill in the fields and add as many series as desired. When the record is saved, you will be able to see the new child records in the context menu. Navigate to the descriptions to add data as needed.

Duplicate an existing description

1. 

   Click the "Duplicate" button in the button block to make a duplicate descriptive record
   In the archival description view page, click the "Duplicate" button in the button block and this will create a duplicate description. The user can edit duplicate records but before starting the edit page provides a warning.
2. After editing the duplicate archival description, the user can cancel or save the changes.
   

   Warning shown to user in duplicate record edit page
3. Saving the changes creates a new archival description.