Add a new authority record

Create a new authority record

Main Page > User manual > UM-3 Add / edit content > UM-3.2 Add / edit authority records > UM-3.2.1 Create a new authority record

Create a new authority record

Commit the new record (create) or cancel

Create an authority record for a new creator name

From the authority record screen

1. On the main menu bar, click the add / edit > authority record tab; ICA-AtoM takes you to the list screen showing all existing authority records.

2. Click the add new text that appears in the name column header; ICA-AtoM takes you to a blank edit screen for data entry.

3. Enter data.

• See Data entry pages (UM-3.2.4 - UM-3.2.6) for detailed explanations and notes on fields.

4. You can quit the create process at any time by clicking the cancel button in the button block; no new record will be created.

5. Click the create button in the button block to commit the new record.

6. Note that the button block in the edit screen changes after you save a record.

• A delete button now appears for deleting the record.

• A save button now appears for saving any changes made since creating the record or the last save.

• The cancel button now means: "do not commit the data entered since the record was created or the last save".

From a related archival description

7. In an archival description add new event edit screen, select event type and add a new name. See UM-3.1.5.1 Add new event.

8. When you save the archival description record, ICA-AtoM creates both a new authority record for the creator as well as the creation event.

From a related archival institution

9. Whenever you create and save a new archival institution description, ICA-AtoM registers in addition a new authority record for the institution.