Add a new term

Main Page > User manual > Add/edit content > Add/edit terms > Add a new term

From the Manage Taxonomy Screen

1. 

   Click Manage > Taxonomies in the main menu to go to a list of taxonomies in ICA-AtoM
   Click Manage > Taxonomies in the main menu to go to a list of taxonomies. ICA-AtoM takes you to the taxonomy terms list page showing all existing taxonomies.
2. Click the taxonomy you want to edit to expand it and view the terms associated with it.

NOTE: In general, if you are adding access points to an archival description, you will be navigating to Places or Subjects - the other taxonomy options listed manage the terms found in controlled fields throughout the templates in ICA-AtoM. Unless you are an advanced user with administrative permissions in your institution, we recommend that you do not add or edit other terms in the Taxonomies.

1. Click the Add new button to add a new term to the taxonomy. This will open the edit page for data entry.
2. See Term data entry for detailed explanations and notes on fields.
3. 

   Enter data for the new term
   You can quit the cancel the process at any time by clicking the "cancel" button in the button block; no new term will be created.
4. Click the Create button to save the new record.

Adding Access points to archival descriptions

Names, Places, and Subject access points are a way of associating specific terms contained or referenced within an information object (e.g. items within a file; a video; a picture) to its archival description, and creating searchable entry points for users. They can be conceptualized as similar to "tags" and help contextualize information objects while returning better search results. In ICA-AtoM, access points are derived from authority records and taxonomies created and customized by users. Like other taxonomies and authority records in ICA-AtoM, these can be preloaded by administrators by importing SKOS XML files with predefined controlled vocabularies and relationships, but they can also be created on the fly by users.

Adding Access points "on the fly" from archival descriptions screen:
Access points can be added by users with edit permissions on the fly (without leaving an archival description) from the add/edit archival descriptions screen by simply adding a new name, subject, or place to the corresponding field in the Access points area.

Enter a name, place, or subject on the fly from an archival description

Any terms previously created and any access point taxonomies already imported into ICA-AtoM will populate a the drop-down menu when a user places the cursor in the field, to ensure that controlled vocabulary terms are maintained, but multiple new terms can also be added. However, if a hierarchical relationship is to be established between terms (for example, nesting "Mount Pleasant" as a narrower term of "Vancouver"), an administrator or editor will have to edit the term through the taxonomies list.

To add Access points from the taxonomies edit screen, follow the steps at the top of this page.