Difference between revisions of "Manage user accounts"
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[[Main Page]] > [[User manual]] > [[UM-7|UM-7 Administer ICA-AtoM]] > UM-7.2 Set up and manage user accounts | [[Main Page]] > [[User manual]] > [[UM-7|UM-7 Administer ICA-AtoM]] > UM-7.2 Set up and manage user accounts | ||
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| − | + | ==Add a new user== | |
Every user of the system who needs to be able to create, edit or delete [[database content]] must have a [[user account]]. Only [[Administrator|administrators]] can create new [[User account|user accounts]]. | Every user of the system who needs to be able to create, edit or delete [[database content]] must have a [[user account]]. Only [[Administrator|administrators]] can create new [[User account|user accounts]]. | ||
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*For more on [[User role|user roles]], see [[UM-2.3|UM-2.3 User roles]]. | *For more on [[User role|user roles]], see [[UM-2.3|UM-2.3 User roles]]. | ||
| − | *Note that you can add multiple [[User role|user roles]] to an account; for example, a user may need both [[ | + | *Note that you can add multiple [[User role|user roles]] to an account; for example, a user may need both [[editor]] and [[translator]] [[Access privilege|access privileges]]. As of the current version of ICA-AtoM you can only register them one at a time, by selecting the role, clicking the ''create'' or ''save'' button and repeating for each additional role. |
*To remove a [[user role]] from a saved [[user account]], click the [[delete icon]] next to it in the list above the data entry field. | *To remove a [[user role]] from a saved [[user account]], click the [[delete icon]] next to it in the list above the data entry field. | ||
| + | *You can create new user roles by adding new groups. See Add new group, below. | ||
| + | *You can refine user permissions in the groups and permissions [[information area]]: see Refine user permissions, below. | ||
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| − | + | ==Refine user permissions== | |
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| + | ICA-AtoM allows an administrator to refine user permissions. For example, if the software is being used for as a [[multi-repository]] system, you can restrict the ability of users to create, update and delete records for only one [[archival institution]]. | ||
| − | + | The following example shows how to permit a user to update [[archival description|archival descriptions]] for one [[archival institution]] only. | |
| − | + | 1. In the user [[edit screen]], open the groups and permissions [[information area]]. | |
| − | + | 2. In the ''action'' [[drop-down menu]] under Add a new permission (archival descriptions), select "update". | |
| − | + | 3. Under ''grant/deny'' select "deny". | |
Revision as of 17:10, 10 December 2009
Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.
Set up and manage user accounts
Main Page > User manual > UM-7 Administer ICA-AtoM > UM-7.2 Set up and manage user accounts
This section describes how to add, edit, and delete user accounts in your ICA-AtoM application.
Add a new user
Every user of the system who needs to be able to create, edit or delete database content must have a user account. Only administrators can create new user accounts.
1. Click the admin > users tab.
2. Click add new in the column header or the add new button.
3. ICA-AtoM routes you to a blank data entry screen.
4. Enter the user's name.
5. Enter the user's email address; the email address (rather than the user name) is used when logging in.
6. Enter the user's default password. Note that users can later change their own password (see UM-2.6 Change password).
7. Select the appropriate user role. The user role determines the user's access privileges.
- For more on user roles, see UM-2.3 User roles.
- Note that you can add multiple user roles to an account; for example, a user may need both editor and translator access privileges. As of the current version of ICA-AtoM you can only register them one at a time, by selecting the role, clicking the create or save button and repeating for each additional role.
- To remove a user role from a saved user account, click the delete icon next to it in the list above the data entry field.
- You can create new user roles by adding new groups. See Add new group, below.
- You can refine user permissions in the groups and permissions information area: see Refine user permissions, below.
8. Click the create button to register the new user account.
9. ICA-AtoM creates the new account and routes you to the view screen (View user profile).
Refine user permissions
ICA-AtoM allows an administrator to refine user permissions. For example, if the software is being used for as a multi-repository system, you can restrict the ability of users to create, update and delete records for only one archival institution.
The following example shows how to permit a user to update archival descriptions for one archival institution only.
1. In the user edit screen, open the groups and permissions information area.
2. In the action drop-down menu under Add a new permission (archival descriptions), select "update".
3. Under grant/deny select "deny".