Physical storage
Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.
Main Page > User manual > Add/edit content > Add/edit archival descriptions > Physical storage
Use this link to view the archival description's current container and location, edit the current container information, delete an existing container, assign to an existing container, and create a new container and assign the archival description to it. In ICA-AtoM 1.2 release, you can create a physical storage report (e.g., box list) and print it, see create physical storage locations report and print page.
Go to physical storage edit page
In the archival description view page click the "Link physical storage" button.
View current container/location
If the archival description is currently assigned to a container, the "containers" section will appear. This shows the container name, its location, and its type. If the resource is not currently assigned to a container, this section will not appear.
Edit current container
If the archival description is currently assigned to a container and the container information needs to be updated (e.g. the type is not correct or the location has changed), click the edit icon. ICA-AtoM routes you to an edit page for the container; change the "Name", "Location", or "Type" as required and click the "save" button in the button block. ICA-AtoM returns you to the archival description view page.
This action updates every archival description registered to the same container; e.g. if six descriptions are registered to box D9, you need only edit box D9 once and the changes will be reflected in all six descriptions.
Remove a resource from an existing container
You can remove an archival description from a container by clicking the delete icon in the "containers" section.
Assign to an existing container
To assign the resource to a different container or additional container, use the drop-down menu to select the container you want to use. When you save the record, ICA-AtoM will update the description.
Create a new container
If the container you want to use does not appear in the drop-down menu, it is not registered in the system and needs to be created; use the "create a new container" section for this. Enter the container name, type, and location. When you save the record, ICA-AtoM creates the container and assigns the resource to it.
Delete a container
Navigate to the container from the context menu of an archival description and click the delete button in the button block. This will delete the container from all linked archival descriptions but will not delete the descriptions themselves.