Manage user accounts
Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.
Set up and manage user accounts
Main Page > User manual > UM-7 Administer ICA-AtoM > UM-7.2 Set up and manage user accounts
This section describes how to add, edit, and delete user accounts in your ICA-AtoM application.
Add a new user
Every user of the system who needs to be able to create, edit or delete database content must have a user account. Only administrators can create new user accounts.
1. Click the admin > users tab.
2. Click add new in the column header or the add new button.
3. ICA-AtoM routes you to a blank data entry screen.
4. Enter the user's name.
5. Enter the user's email address; the email address (rather than the user name) is used when logging in.
6. Enter the user's default password. Note that users can later change their own password (see UM-2.6 Change password).
7. Select the appropriate user role. The user role determines the user's access privileges.
- For more on user roles, see UM-2.3 User roles.
- Note that you can add multiple user roles to an account; for example, a user may need both editor and translator access privileges. As of the current version of ICA-AtoM you can only register them one at a time, by selecting the role, clicking the create or save button and repeating for each additional role.
- To remove a user role from a saved user account, click the delete icon next to it in the list above the data entry field.
- You can create new user roles by adding new groups. See Add new group, below.
- You can refine user permissions in the groups and permissions information area: see Refine user permissions, below.
8. Click the create button to register the new user account.
9. ICA-AtoM creates the new account and routes you to the view screen (View user profile).
Refine user permissions
ICA-AtoM allows an administrator to refine user permissions. For example, if the software is being used for as a multi-repository system, you can restrict the ability of users to create, update and delete records for only one archival institution.
The following example shows how to permit a user to update archival descriptions for one archival institution only.
1. In the user edit screen, open the groups and permissions information area.
2. In the action drop-down menu under Add a new permission (archival descriptions), select "update".
3. Under grant/deny select "deny".