Add a new term

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On the Fly from archival descriptions screen

Access points can be added by users with edit permissions on the fly from the add/edit archival descriptions screen by simply adding a new name, subject, or place to the corresponding field in the Access points area.

Enter a name, place, or subject on the fly

From the Manage Taxonomy Screen

1. 

   Click Taxonomies in the main menu to go to a list of taxonomies in ICA-AtoM
   Click Taxonomies in the main menu to go to a list of taxonomies. ICA-AtoM takes you to the taxonomy terms list page showing all existing taxonomies.
2. Click the taxonomy you want to edit to expand it and view the terms associated with it.
3. Click the Add new button to add a new term to the taxonomy. This will open the edit page for data entry.
4. See Term data entry for detailed explanations and notes on fields.
5. 

   Enter data for the new term
   You can quit the cancel the process at any time by clicking the "cancel" button in the button block; no new term will be created.
6. Click the Create button to save the new record.

Adding Access points to archival descriptions

Names, Places, and Subject access points are a way of associating specific terms contained or referenced within an information object (e.g. items within a file; a video; a picture)to its archival description, and creating searchable entry points for users. They can be conceptualized as similar to "tags" and help contextualize information objects while returning better search results. In ICA-AtoM, access points are derived from authority records and taxonomies created and customized by users.Like other taxonomies and authority records in ICA-AtoM, these can be preloaded by administrators by importing SKOS xml files with predefined vocabularies and relationships, and/or created on the fly by users.

Example - Adding a Place access point to archival descriptions through the taxonomies list:

1. Follow step 1 above, and navigate to "Places" in the Taxonomies list
2. Click the Add new button to add a new place term to the taxonomy. This will open the edit page for data entry.