Add/edit content

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Add / edit content

This section of the Manual provides step-by-step guidelines for adding, editing and deleting content in ICA-AtoM. It is organized by the main types of records the system contains:

• UM-3.1 Archival descriptions.
• UM-3.2 Authority records.
• UM-3.3 Archival institution descriptions.
• UM-3.4 Terms (controlled vocabularies).

For each type of record, the procedures includes the following sections:

How to create new records

• Similar for all record types.

How to edit existing records

• Similar for all record types.

Notes and explanations on data entry

• Contains detailed notes on each field the user will encounter on the respective Edit screens for each type of record, with screen shot illustrations and links to the relevant rules in the related ICA standard.

How to delete records

• Implications of deletion are different for each type of record.

The procedures all assume that you are logged in and that your user account has sufficient access privileges for the actions described.

• Contributors can create and edit descriptions.
• Editors and administrators can in addition delete descriptions.
• Researchers have no create, edit, or delete privileges; this section of the Manual is not relevant to these users.
• See Getting started > User roles for more information on the different user roles in ICA-AtoM. Note that in a multi-repository system, users' edit and delete access may be limited to records originating from their own institution.

There is no requirement to create records in any particular order. But when an institution or network (union list) install an ICA-AtoM application, the first record(s) that should be created are always the archival institution records for all the repositories that will contribute descriptions to the system. These institutions will then appear in the drop-down list in the Repository field when creating archival descriptions.

Last revised: 28 May 2008 (ICA-AtoM v0.6).