Add a new rights record

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Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Add/edit content > Add/edit rights > Add a new rights record


Add a new rights record

Add rights to the Accession record

  • Depending upon your workflow, you might add rights during the creation of an accession record.
  • Edit accession screen
    Navigate to the main menu and select "Add" > accession record
  • Rights area in the edit accession record screen
    ICA-AtoM takes you to an edit accession record screen and you can add/edit data. Click on the "arrow" next to the Rights area and it will open. Click on the "Add new" hyperlink.
  • Default rights dialog
    ICA-AtoM opens a default rights dialog for data entry. The "Act" data entry field is a drop-down list that can be edited and expanded by the administrator. The ICA-AtoM default list of acts is: Delete, Discover, Display, Disseminate, Migrate, Modify and Replicate. The "Restriction" data entry field offers two choices: allow or disallow. Users can add a rights holder or select from an existing auto-complete list of rights holders. The "Basis" data entry field offers users a list: Copyright, License, Statute, Policy and Donor. Depending upon the selection, ICA-AtoM rights dialog may contain additional data entry fields.
  • Rights dialog - copyright cont'd
    If you select Copyright as the Basis, be sure to scroll down and fill-in all data fields. Click on "Submit" when you are finished entering the data.
    Rights dialog - copyright
  • Rights added to accession record
    ICA-AtoM takes you back to the edit accession record screen. You will see that your new right has been added under the rights area. Select "Create" or "Save" at the bottom of the accession record.
  • View accession record - copyright
    ICA-AtoM takes you to the View Accession record screen. You will now see the copyright restriction that you just added.
  • Using the rights dialog you can add restrictions based on Statute, Policy, License and Donor. You can access the rights dialog through the accession record edit template, the archival description edit template and the digital object edit template.Remember that after you add a right you must click on "Submit" and then click on "Save" in the corresponding accession record or archival description or digital object. If you click on "Cancel" all changes made in the rights dialog will be cancelled and changes will not be saved.

Examples of rights record dialogs

  • If you select "license" as the basis of the restriction this is the dialog ICA-AtoM presents
    Rights - license edit dialog
    Rights - license cont'd
  • If you select "Policy" as the basis of your restriction this is the dialog ICA-AtoM presents
    Rights - policy edit dialog
  • If you select "Statute" as the basis of your restriction this is the dialog ICA-AtoM presents
    Rights - statute edit dialog
    Rights - statute cont'd
  • If you select "Donor" as the basis of your restriction this is the dialog ICa-AtoM presents
    Rights- donor edit dialog

Add rights to an archival description

  • You may wish to add rights to an archival description. You can create an archival description or navigate to an existing archival description. Select the edit archival description screen and ICA-AtoM takes you to an edit template that has a Rights area. Click on the arrow and the rights area will open for data entry.
Edit archival description template
  • Create a rights record by clicking on the hyperlink "Add new" and ICA-AtoM will open the rights dialog. You can select any act and any basis. Remember to click "Submit" once you are done creating the rights record. In the Edit archival description screen, select "Create" or "Save".
View descriptive record