Difference between revisions of "ISDF relationships area"

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=== Title ===
  
=== Title of related resource ===
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[[Image:editIsdf4.png|500px|right|thumb|Enter data, then click Submit]]
  
[[Image:editIsdf4.png|500px|right|thumb|Enter data]]
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"Record the unique identifier/reference code and the title of the related resource." ISDF 6.1
  
The purpose of this field is "[t]o identify uniquely the related resources and/or enable the linking of the authority record to a description of the related resources, where such descriptions exist." ([[RS-2#6.1|ISAAR 2.6.1]])
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Select the name of the related [[Glossary#Authority record|authority record]] by typing in the first few letters and selecting it from the [[Glossary#Drop-down menu|drop-down menu]].
 
 
Select the title of the related [[Glossary#Archival description|archival description]] by typing in the first few letters and selecting it from the [[Glossary#Drop-down menu|drop-down menu]].
 
  
  
 
=== Nature of relationship ===
 
=== Nature of relationship ===
  
"Describe the nature of the relationships between the corporate body, person or family and the related resource, e.g. creator, author, subject, custodian, copyright owner, controller, owner."
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"Describe the nature of the relationship between the function and the related resource.
 
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For relationships with corporate bodies, record information on how the corporate body performs
The values in this [[Glossary#Drop-down menu|drop-down menu]] are derived from the event types [[Glossary#Taxonomy|taxonomy]]. ([[RS-2#6.3]]) For instructions on editing taxonomies, see [[add/edit terms]].
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the function, e.g. completely, partially, according to legislation, according to mandate." ISDF 6.2
 
 
 
 
=== Type of related resource ===
 
 
 
"Identify the type of related resources, e.g. Archival materials (fonds, record series, etc), archival description, finding aid, monograph, journal article, web site, photograph, museum collection, documentary film, oral history recording." ([[RS-2#6.2||ISAAR 2.6.2]])
 
 
 
ICA-AtoM currently permits only one default resource type, "archival material".
 
  
  
 
=== Date/end date ===
 
=== Date/end date ===
  
"Record when relevant the commencement date of the relationship or succession date and, when relevant, the cessation date of the relationship." ([[RS-2#6.4|ISAAR 2.6.4]])
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"Record, when relevant, the start and the end date of the relationship." ISDF 6.3
  
Enter the start and end year of the date range. If the start and end years are the same, enter only in the "year" field and leave the "end year" blank. Do not use any qualifiers here (e.g. "ca.") or typographical symbols (e.g. "[194?]") to express uncertainty.
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Enter the start and end year of the date range. If the start and end years are the same, enter only in the Date field and leave the End date blank. Do not use any qualifiers here (e.g. "ca.") or typographical symbols (e.g. "[194?]") to express uncertainty.
  
  
 
=== Date display ===
 
=== Date display ===
  
Enter the date range as you want it to appear in [[Glossary#View mode|view mode]]. Add any additional text to qualify date range (e.g. "ca. 1940-1980" or "12 Aug. 1940 - 31 July 1980").
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Enter the date range as you want it to appear in [[Glossary#View mode|view mode]].
 +
Add any additional text to qualify date range (e.g. "ca. 1940-1980" or "12 Aug. 1940 - 31 July 1980").
  
  
 
=== Save changes ===
 
=== Save changes ===
  
[[Image:editIsdf5.png|500px|right|thumb|Relationship displayed in authority record's context menu: in this case, "Collector of"]]
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Click the Submit button when you have finished entering the relationship information. When you have finished editing the function, click the Save button in the [[Glossary#Button block|button block]]
 
 
Click the Submit button when you have finished entering the relationship information. When you have finished editing the authority record, click the Save button in the [[Glossary#Button block|button block]]
 
 
 
The [[Glossary#Authority record|authority record's]] [[Glossary#Context menu|context menu]] will now show the relationship to the archival material.
 
 
 
  
 
[[Category:User manual]]
 
[[Category:User manual]]
  
 
__NOTOC__
 
__NOTOC__

Revision as of 15:49, 24 June 2010

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Add/edit content > Add/edit functions > ISDF Relationships area


The purpose of the relationships information area is to record relationships between different functions and other functions, and between functions, authority records and archival descriptions.


Related functions

Open relationship dialogue box by clicking on the blue Add new link under Related functions

To register a new relationship, under Related functions click the blue Add new link. ICA-AtoM opens a pop-up dialogue box for data entry.

Enter data and click the Submit button

Authorized form of name

"Record the authorised form(s) of name and any unique identifier of the related function." ISDF 5.3.1


Category

"Record a general category into which the relationship being described falls." IDSF 5.3.3

Choose from associative, family, hierarchical, and temporal in the drop-down menu.


Description

"Record a precise description of the nature of the relationship between the function and the related function." ISDF 5.3.4


Date/end date

"Record, when relevant, the beginning and/or end date of the relationship." ISDF 5.3.5

Enter the start and end year of the date range. If the start and end years are the same, enter only in the Date field and leave the End Date blank. Do not use any qualifiers here (e.g. "ca.") or typographical symbols (e.g. "[194?]") to express uncertainty.

Date display

Enter the date range as you want it to appear in view mode. Add any additional text to qualify date range (e.g. "ca. 1940-1980" or "12 Aug. 1940 - 31 July 1980").


Related authority records

To register a new relationship, under Related authority records click the blue Add new link. ICA-AtoM opens a pop-up dialogue box for data entry.


Authorized form of name

Enter data, then click Submit

"Record the unique identifier/reference code and the title of the related resource." ISDF 6.1

Select the name of the related authority record by typing in the first few letters and selecting it from the drop-down menu.


Nature of relationship

"Describe the nature of the relationship between the function and the related resource. For relationships with corporate bodies, record information on how the corporate body performs the function, e.g. completely, partially, according to legislation, according to mandate." ISDF 6.2


Date/end date

"Record, when relevant, the start and the end date of the relationship." ISDF 6.3

Enter the start and end year of the date range. If the start and end years are the same, enter only in the Date field and leave the End date blank. Do not use any qualifiers here (e.g. "ca.") or typographical symbols (e.g. "[194?]") to express uncertainty.


Date display

Enter the date range as you want it to appear in view mode. Add any additional text to qualify date range (e.g. "ca. 1940-1980" or "12 Aug. 1940 - 31 July 1980").


Save changes

Click the Submit button when you have finished entering the relationship information. When you have finished editing the function, click the Save button in the button block

In the function view page, you will see that the relationship information appears with the related authority record as a link. Clicking on the link will take you to the authority record.

Related resources

To register a new relationship, under Related resources click the blue Add new link. ICA-AtoM opens a pop-up dialogue box for data entry.


Title

Enter data, then click Submit

"Record the unique identifier/reference code and the title of the related resource." ISDF 6.1

Select the name of the related authority record by typing in the first few letters and selecting it from the drop-down menu.


Nature of relationship

"Describe the nature of the relationship between the function and the related resource. For relationships with corporate bodies, record information on how the corporate body performs the function, e.g. completely, partially, according to legislation, according to mandate." ISDF 6.2


Date/end date

"Record, when relevant, the start and the end date of the relationship." ISDF 6.3

Enter the start and end year of the date range. If the start and end years are the same, enter only in the Date field and leave the End date blank. Do not use any qualifiers here (e.g. "ca.") or typographical symbols (e.g. "[194?]") to express uncertainty.


Date display

Enter the date range as you want it to appear in view mode. Add any additional text to qualify date range (e.g. "ca. 1940-1980" or "12 Aug. 1940 - 31 July 1980").


Save changes

Click the Submit button when you have finished entering the relationship information. When you have finished editing the function, click the Save button in the button block