Manage user accounts

Set up and manage user accounts

Main Page > User manual > UM-7 Administer ICA-AtoM > UM-7.2 Set up and manage user accounts

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This section describes how to add, edit, and delete user accounts in your ICA-AtoM application.

Add a new user

Every user of the system who needs to be able to create, edit or delete database content must have a user account. Only administrators can create new user accounts.

1. Click the admin > users tab.

2. Click add new in the column header or the add new button.

3. ICA-AtoM routes you to a blank data entry screen.

4. Enter the user's name.

5. Enter the user's email address; the email address (rather than the user name) is used when logging in.

6. Enter the user's default password. Note that users can later change their own password (see UM-2.6 Change password).

7. Select the appropriate user role. The user role determines the user's access privileges.

• For more on user roles, see UM-2.3 User roles.

• Note that you can add multiple user roles to an account; for example, a user may need both editor and translator access privileges. As of the current version of ICA-AtoM you can only register them one at a time, by selecting the role, clicking the create or save button and repeating for each additional role.
• To remove a user role from a saved user account, click the delete icon next to it in the list above the data entry field.
• You can create new user roles by adding new groups. See Add new group, below.
• You can refine user permissions in the groups and permissions information area: see Refine user permissions, below.

8. Click the create button to register the new user account.

9. ICA-AtoM creates the new account and routes you to the view screen (View user profile).

Refine user permissions

ICA-AtoM allows an administrator to refine user permissions. For example, if the software is being used for as a multi-repository system, you can restrict the ability of users to create, update and delete records for only one archival institution.

The following example shows how to permit a user to update archival descriptions for one archival institution only.

1. In the user edit screen, open the groups and permissions information area.

2. In the action drop-down menu under Add a new permission (archival descriptions), select "update".

3. Under grant/deny select "deny".