Manage user accounts

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Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Administer > Manage user accounts


This section describes how to add, edit, and delete user accounts in your ICA-AtoM application.


Add a new user

  • In the admin menu, select "Users" (Fig. 1). This will take you to a list of current user accounts.
    Fig. 1 In the "Admin" menu, select "Users"
    The List users page has two presentations "Show active only" and "Show inactive only" that allow the Administrator to view active users and inactive users in the system.


  • Click "Add new" in the button block at the bottom of the List users page. ICA-AtoM routes you to a blank edit page.
Fig. 2 Enter the data in the user edit page, then click "Create"

In the "Basic info" information area enter the following data (Fig. 2):

  • In "Username" enter the user's name
  • In "Email" enter the user's email address; the email address (rather than the user name) is used when logging in
  • In "Password" enter the user's default password. Note that users can later change their own password (see change password).
  • In "Confirm password" enter the password again
  • The default is Active (you must deselect to make the user inactive)

In the "Access control" information area Select the appropriate user group (Fig. 2). The user group, or user role determines the user's access privileges. Select the allowed languages for translation.

For more on user roles, see user roles.


  • The View user profile screen presents the profile, the information object permissions, the actor permissions and the taxonomy permissions as hyperlinks/tabs.
View user profile


You can refine user permissions in the groups and permissions information area, see edit permissions.

Add a new group

  1. Fig. 3 Click "Add new" in the column header to add a new group
    In the admin menu, select "Groups". This will take you to a list of current groups. Click "Add new" in the column header (Fig. 3).
  2. Fig. 4 Enter data in the edit page, then click "Create"
    In "Name" enter the name of the group you wish to add (e.g. "Volunteer"). Add a description, then click "Create" (Fig. 4).
  3. At this point you will need to add access privileges for this group. For information on how to do that, see edit permissions.