Contact area

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Archival institution: contact area

The contact area contains fields conveying information "on how to contact the institution with archival holdings" (ISDIAH 4.4).

Contact information

In the edit archival institution screen, under the Contact area, select "Add new" and ICA-AtoM takes you to the contact information dialog. This contact dialog is used for registering and displaying the institution's contact information.

The contact dialog has three tabs: Main, Physical location and Other details. After entering the data click on the "Submit" button to close the dialog and return to the edit archival institution screen.

You must click on the "Save" button at the bottom of the edit screen to save the data entered into the contact dialog.

There is no limit to the number of contacts you can add to an archival institution. Under the Contact area click the "Add new" hyperlink and ICA-AtoM will present a new contact dialog for data entry.

For rules and examples, see ISDIAH 5.2.1 and 5.2.2.

Contact data entry fields

The following data entry fields are found under the "Main" tab:

• Primary contact
  • Click the box if you wish to flag an entry as the primary address for contacting the institution.

• Contact person
  • Add the name of a contact person at the archival institution.

• Telephone
  • Add the telephone number of the archival institution.

• Fax
  • Add the fax number of the archival institution.

• Email
  • Add the email address of the archivist, information account or contact person at the archival institution.

• URL
  • Add the website address for the archival institution.

The following data entry fields are found under the "Physical location" tab:

• Street address
  • Add the street location of the archival institution.

• Region/province
  • Add the region (e.g., state, province etc.) in which the archival institution is located.

• Country
  • Select the country from a drop-down list or start typing the country.

• Postal code
  • Add the postal code in which the archival institution is located.

• City
  • Add the city where the archival institution is located.

• Latitude
  • Add the latitude coordinate for the archival institution.

• Longitude
  • Add the longitude coordinate for the archival institution.

The following data entry fields are found under the "Other details" tab:

• Contact type
  • Enter the type of contact/address.

• Note
  • Enter any additional contact information that may be useful.

Edit existing contact information

Edit icon

To edit existing contact information, click the "pencil" edit icon to the right of the contact.

Delete a contact

Delete icon in contact dialog

To delete a contact, click the "X" delete icon to the right of the contact.