Difference between revisions of "Delete an archival institution"

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[[Main Page]] > [[User manual]] > [[Add/edit content]] > [[Add/edit archival institutions]] > Delete an existing archival institution
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<span class="pageTitle">Delete an existing archival institution</span>
 
  
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[[Main Page]] > [[User manual|(UM) User manual]] > [[UM-3 | UM-3 Add / edit content]] > [[UM-3.3|UM-3.3 Add / edit archival institutions]] > UM-3.3.3 Delete an existing archival institution
 
  
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[[Image:um3-3-3Delete.png|500px|right|thumb|Delete an existing institution]]
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[[Image:viewInst.png|500px|right|thumb|Delete an existing archival institution by clicking the Delete button in the button block]]
  
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Creating an [[Archival institution|archival institution]] record in ICA-AtoM also creates an [[Authority record|authority record]]. In order to delete all traces of an [[Archival institution|archival institution]] from the system, both the [[Archival institution|archival institution]] record '''and''' the [[Authority record|authority record]] must be deleted. However, if you wish to keep the [[Authority record|authority record]] (if, for example, the institution has been used as a [[Creator|creator]] or other [[Name|name]] [[Access point|access point]] in an [[Archival description|archival description]]), delete the [[Archival institution|archival institution]] record only.
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<p>Navigate to the [[Glossary#Archival institution|archival institution]] record you want to delete.
  
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'''Deleting both the archival institution record and the authority record'''
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<p>For more information on navigation in ICA-AtoM, see [[access content]].
  
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1. Navigate to the [[Archival institution|archival institution]] record you want to delete.
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<p>Click the [[Glossary#Delete button|Delete button]] in the [[Glossary#Button block|button block]].
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*For more information on navigation in ICA-AtoM, see [[UM-4|UM-4 Access content]].
 
  
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2. Click on the related [[Authority record|authority record]] in the [[Context menu box|context menu box]].
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<p>ICA-AtoM prompts you to confirm the delete request; click "Confirm".
  
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3. Switch from [[View mode|view mode]] to [[Edit mode|edit mode]] by clicking the [[Title bar|title bar]] or [[Edit button|edit button]]; this takes you to the record's [[Edit screen|edit screen]].
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<p>ICA-AtoM deletes the record and opens the [[Glossary#Archival institution|archival institution]] browse results page.
  
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4. Click the [[Delete button|delete button]] in the [[Button block|button block]].
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<p>Deleting the [[Glossary#Archival institution|archival institution]] record removes the [[Glossary#Archival institution|archival institution]] from the repository [[Glossary#Field|field]] in linked [[Glossary#Archival description|archival descriptions]] but does not remove the [[Glossary#Archival description|archival descriptions]] themselves.
  
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5. ICA-AtoM prompts you to confirm the delete request; click "OK". If [[Archival description|archival descriptions]] are registered to the institution as the repository (see [[UM-3.1.5|UM-3.1.5 Add/edit archival descriptions > Context area, section 6, Repository]]), you will be prompted whether or not to delete these descriptions as well; if you opt to retain the [[Archival description|archival descriptions]], ICA-AtoM will clear the ''repository'' field in these records.
 
  
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[[Category:User manual]]
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6. ICA-AtoM deletes the record and returns you to the [[Authority record|authority record]] [[List screen|list screen]].
 
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'''Deleting the archival institution record only'''
 
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7. Navigate to the [[Archival institution|archival institution]] record you want to delete.
 
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*For more information on navigation in ICA-AtoM, see [[UM-4|UM-4 Access content]].
 
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8. Switch from [[View mode|view mode]] to [[Edit mode|edit mode]] by clicking the [[Title bar|title bar]] or [[Edit button|edit button]]; this takes you to the record's [[Edit screen|edit screen]].
 
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9. Click the [[Delete button|delete button]] in the [[Button block|button block]].
 
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10.  ICA-AtoM prompts you to confirm the delete request; click "OK". If [[Archival description|archival descriptions]] are registered to the institution as the repository (see [[UM-3.1.5|UM-3.1.5 Add/edit archival descriptions > Context area, section 6, Repository]]), you will be prompted whether or not to delete these descriptions as well; if you opt to retain the [[Archival description|archival descriptions]], ICA-AtoM will clear the ''repository'' [[Field|field]] in these records.
 
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11. ICA-AtoM deletes the record and returns you to the [[Archival institution|archival institution]] [[List screen|list screen]].
 

Latest revision as of 15:45, 17 June 2010

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Add/edit content > Add/edit archival institutions > Delete an existing archival institution


Delete an existing archival institution by clicking the Delete button in the button block

  1. Navigate to the archival institution record you want to delete.

    For more information on navigation in ICA-AtoM, see access content.

  2. Click the Delete button in the button block.

  3. ICA-AtoM prompts you to confirm the delete request; click "Confirm".

  4. ICA-AtoM deletes the record and opens the archival institution browse results page.

  5. Deleting the archival institution record removes the archival institution from the repository field in linked archival descriptions but does not remove the archival descriptions themselves.

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