Difference between revisions of "Add/edit content"

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<span class="pageTitle">Add / edit content</span>
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[[Main Page]] > [[User manual]] > Add/edit content
  
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[[Main Page]] > [[User manual|(UM) User manual]] > UM-3 Add / edit content
 
  
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This section describes how to add, edit, and delete content in ICA-AtoM:
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* [[Add/edit accession records]]
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* [[Add/edit archival descriptions]]
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* [[Add/edit authority records]]
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* [[Add/edit archival institutions]]
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* [[Add/edit deaccession records]]
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* [[Add/edit donors]]
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* [[Add/edit functions]]
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* [[Add/edit rights]]
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* [[Control area]]
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* [[Add/edit terms]]
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* [[Exit edit mode]]
  
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This section of the Manual provides step-by-step guidelines for adding, editing and deleting content in ICA-AtoM. It is organized by the main types of records contained in the system:
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<div class="note">
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*[[UM-3.1|UM-3.1 Archival descriptions]].
 
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*[[UM-3.2|UM-3.2 Authority records]].
 
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*[[UM-3.3|UM-3.3 Archival institution descriptions]].
 
  
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The procedures all assume that you are authenticated and that your [[Glossary#User account|user account]] has sufficient [[Glossary#Access privilege|access privileges]] for the actions described.
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* [[Glossary#Contributor|Contributors]] can create and edit descriptions
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* [[Glossary#Editor|Editors]] and [[Glossary#Administrator|administrators]] can create and edit descriptions and publish and delete descriptions
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See [[user roles]] for more information on the different [[Glossary#User role|user roles]] in ICA-AtoM. Note that in a [[Glossary#Multi-repository system|multi-repository system]], a user's edit and delete access may be limited to records originating from his or her own institution.
  
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For each type of record, the procedures include the following sections:
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</div>
  
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'''1. How to create new records'''
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There is no requirement to create records in any particular order. But when an institution or [[Glossary#Network|network]] installs ICA-AtoM application, the first record(s) that should be created are always the [[Glossary#Archival institution|archival institution]] records for all the repositories that will contribute descriptions to the system. These institutions will then appear in the drop-down list in the "Repository" [[Glossary#Field|field]] when creating [[Glossary#Archival description|archival descriptions]].
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*Similar for all record types.
 
  
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'''2. How to edit existing records'''
 
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*Similar for all record types.
 
  
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'''3. How to delete records'''
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[[Category:User manual]]
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*Similar for all record types, but implications of deletion are different for each.
 
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'''4. Notes and explanations on data entry'''
 
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*Contains detailed notes on each field the user will encounter on the respective [[Glossary#Edit screen|Edit screens]] for each type of record, with screen shot illustrations and links to the relevant rules in the related ICA standard.
 
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Every description record includes a "Control area" which is the same across the three main types and is outlined separately:
 
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*[[UM-3.4|UM-3.4 Data entry: description control area]].
 
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Exiting the [[Glossary#Edit mode|edit mode]] is the same for each record type and is described separately:
 
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*[[UM-3.6|UM-3.6 Exit the edit mode]].
 
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Note that the procedures all assume that you are logged in and that your [[Glossary#User account|user account]] has sufficient access privileges for the actions described.
 
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*[[Glossary#Contributor|Contributors]] can create and edit descriptions.
 
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*[[Glossary#Editor|Editors]] and [[Glossary#Administrator|administrators]] can in addition delete descriptions.
 
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*[[Glossary#Researcher|Researchers]] have no create, edit, or delete privileges; this section of the Manual is not relevant to these users.
 
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*See [[UM-2.3|Getting started > User roles]] for more information on the different [[Glossary#User roles|user roles]] in ICA-AtoM. Note that in a [[Glossary#Multi-repository system|multi-repository system]], users' edit and delete access may be limited to records originating from their own institution.
 
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There is no requirement to create records in any particular order. But when an institution or [[Glossary#Newtork|network]] (union list) install an ICA-AtoM application, the first record(s) that should be created are always the [[Glossary#Archival institution|archival institution]] records for all the repositories that will contribute descriptions to the system. These institutions will then appear in the drop-down list in the Repository field when creating archival descriptions.
 
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<br clear="right">
 
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<span class="revised">Last revised: 2 June 2008 (ICA-AtoM v0.6)</span>
 

Latest revision as of 13:22, 5 December 2011

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Add/edit content


This section describes how to add, edit, and delete content in ICA-AtoM:

The procedures all assume that you are authenticated and that your user account has sufficient access privileges for the actions described.

See user roles for more information on the different user roles in ICA-AtoM. Note that in a multi-repository system, a user's edit and delete access may be limited to records originating from his or her own institution.

There is no requirement to create records in any particular order. But when an institution or network installs ICA-AtoM application, the first record(s) that should be created are always the archival institution records for all the repositories that will contribute descriptions to the system. These institutions will then appear in the drop-down list in the "Repository" field when creating archival descriptions.

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