Difference between revisions of "Add a new authority record"

Latest revision as of 18:12, 26 April 2012

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Add/edit content > Add/edit authority records > Create a new authority record

From the main menu

Add a new authority record from the main menu

In the main menu, hover your cursor over "Add" and select "Authority records". Alternatively, navigate to an authority record view page and click the "Add new" button in the button block. ICA-AtoM takes you to a blank edit page for data entry.

Save or cancel the new record

On loading, the edit page displays the record with all information areas closed; click on an information area to access the fields grouped under it.

Description Area in Authority Record edit template

In the ISAAR authority record edit template there is a "Descriptive Area" that holds a number of data entry fields. The "History" field contains information in a narrative form about the main events of the person, organization or corporate entity.

You can quit the process at any time by clicking the "cancel" button in the button block; no new record will be added.
Click the create button in the button block to save the new record.

View Authority Record

Once the record is saved, you can view the information entered.

Note: The related Archival Description now includes the Biographical History (taken from the authority record "history" field).

View Archival Description (RAD template) section Admin/Bio History

From a related ISAD(G) archival description (Name of creator field)

In the Name of creator field in the ISAD edit page, type in a new name. The name will be saved as a new authority record when you save the archival description

From a related RAD, Dublin Core or MODS archival description (Actor name field)

A new actor name added to the event dialogue box creates a new authority record (RAD, Dublin Core, MODS templates only)
In an archival description edit page, add a new event. In the Actor name field, type in a new name. When you save the archival description, ICA-AtoM creates a new authority record for the name.

From a related ISAD(G) or RAD archival description (Name access point)

Type a new name into a Name access point field. When you save the archival description record, ICA-AtoM creates a new authority record for the name.

From an authority record view page

Click the Add new button in the button block of an authority record view page. This will open a blank edit page for data entry.

@@ Line 1: / Line 1: @@
-__NOTOC__
+[[Main Page]] > [[User manual]] > [[Add/edit content]] > [[Add/edit authority records]] > Create a new authority record
-<span class="pageTitle">Create a new authority record</span>
+<div class="clearfix">
+== From the main menu ==
+<div class="clearfix">
+[[Image:addMenu.png|500px|right|thumb|Add a new authority record from the main menu]]In the [[Glossary#Main menu|main menu]], hover your cursor over "Add" and select "Authority records". Alternatively, navigate to an [[Glossary#Authority record|authority record]] [[Glossary#View page|view page]] and click the [[Glossary#Add new button|"Add new" button]] in the [[Glossary#Button block|button block]]. ICA-AtoM takes you to a blank [[Glossary#Edit page|edit page]] for data entry.
-[[Main Page]] > [[User manual|(UM) User manual]] > [[UM-3 | UM-3 Add / edit content]] > [[UM-3.2|UM-3.2 Add / edit authority records]] > UM-3.2.1 Create a new authority record
+</div>
-[[Image:um3-2-1Create1.png|500px|right|thumb|Create a new authority record]]
+<div class="clearfix">
-[[Image:um3-2-1Create2.png|500px|right|thumb|Commit the new record (create) or cancel]]
+[[Image:editIsaar.png|500px|right|thumb|Save or cancel the new record]]On loading, the [[Glossary#Edit page|edit page]] displays the record with all [[Glossary#Information area|information areas]] closed; click on an [[Glossary#Information area|information area]] to access the [[Glossary#Field|fields]] grouped under it.
-[[Image:um3-2-1Create3.png|500px|right|thumb|Create an authority record for a new creator name]]
+</div>
+<div class="clearfix">
-'''From the authority record screen'''
+[[Image:AuthorityRecordDescription.png|500px|right|thumb|Description Area in Authority Record edit template]] In the ISAAR authority record edit template there is a "Descriptive Area" that holds a number of data entry fields. The "History" field contains information in a narrative form about the main events of the person, organization or corporate entity.
-. On the [[Main menu bar|main menu bar]], click the ''add / edit > authority record'' tab; ICA-AtoM takes you to the [[List screen|list screen]] showing all existing [[Authority record|authority records]].
+</div>
+<div class="clearfix">
-. Click the ''add new'' text that appears in the ''name'' [[Column header|column header]] or the [[Add new button|add new button]] at the foot of the list; ICA-AtoM takes you to a blank [[Edit screen|edit screen]] for data entry.
+*You can quit the process at any time by clicking the "cancel" button in the [[Glossary#Button block|button block]]; no new record will be added.
+*Click the [[Glossary#Create button|create button]] in the [[Glossary#Button block|button block]] to save the new record.
+</div>
-. Enter data.
+<div class="clearfix">
-*See '''Data entry''' pages ([[UM-3.2|UM-3.2.4 - UM-3.2.6]]) for detailed explanations and notes on [[field|fields]].
+[[Image:AuthorityRecordView.png|500px|right|thumb|View Authority Record]] Once the record is saved, you can view the information entered.
-. You can quit the create process at any time by clicking the ''cancel'' button in the [[Button block|button block]]; no new record will be created.
+</div>
+<div class="note">
-. Click the [[Create button|create button]] in the [[Button block|button block]] to commit the new record.
+Note: The related Archival Description now includes the Biographical History (taken from the authority record "history" field).
+[[Image:BioHistArchivalDesc.png|500px|right|thumb|View Archival Description (RAD template) section Admin/Bio History]]
-. Note that the [[Button block|button block]] changes after you click the [[Create button|create button]].
+</div class="note">
-*A [[Delete button|delete button]] now appears for deleting the record.
+<div class="clearfix">
+</div>
-*A ''save'' button now appears for saving any changes made since creating the record or the last save.
+== From a related ISAD(G) archival description (Name of creator field) ==
-*The ''cancel'' button now means: "do not commit the data entered since the record was created or the last save".
+In the Name of creator [[Glossary#Field|field]] in the ISAD [[Glossary#Edit page|edit page]], type in a new name. The name will be saved as a new [[Glossary#Authority record|authority record]] when you save the [[Glossary#Archival description|archival description]]
-'''From a related archival description'''
+<div class="clearfix">
-. On the "archival description > context area" [[Edit screen|edit screen]], you use the "creation context" section to register a creation [[Event| event]], associating an [[Archival unit|archival unit]] with its [[Creator|creator]] over a certain date range.
+== From a related RAD, Dublin Core or MODS archival description (Actor name field) ==
+# [[Image:dcEvent2.png|500px|right|thumb|A new actor name added to the event dialogue box creates a new authority record (RAD, Dublin Core, MODS templates only)]]In an [[Glossary#Archival description|archival description]] [[Glossary#Edit page|edit page]], add a new [[Glossary#Event|event]]. In the Actor name field, type in a new name. When you save the [[Glossary#Archival description|archival description]], ICA-AtoM creates a new [[Glossary#Authority record|authority record]] for the name.
-. The [[Drop-down menu|drop-down menu]] in the "creator" field is generated from existing [[Authority record|authority records]]. If the name of the [[Creator|creator]] does '''not''' appear in the [[Drop-down menu|drop-down menu]], enter a new name in the "add new creator name" field.
+</div>
-. Enter the remaining fields ("creation date", "end date", "date display").
+== From a related ISAD(G) or RAD archival description (Name access point) ==
+Type a new name into a Name [[Glossary#Access point|access point]] [[Glossary#Field|field]]. When you save the [[Glossary#Archival description|archival description]] record, ICA-AtoM creates a new [[Glossary#Authority record|authority record]] for the name.
-. When you save the [[Archival description|archival description]] record, ICA-AtoM creates both a new [[Authority record|authority record]] for the creator as well as the creation [[Event|event]].
+== From an authority record view page ==
-. For more information on registering creation [[Event|events]] see [[UM-3.1.5|Archival description: context area (UM-3.1.5)]].
+Click the [[Glossary#Add new button|Add new button]] in the [[Glossary#Button block|button block]] of an [[Glossary#Authority record|authority record]] [[Glossary#View page|view page]]. This will open a blank [[Glossary#Edit page|edit page]] for data entry.
-'''From a related archival institution'''
+[[Category:User manual]]
-. Whenever you create and save a new [[Archival institution|archival institution]] description, ICA-AtoM registers in addition a new [[Authority record|authority record]] for the institution.
+__NOTOC__