Difference between revisions of "Add/edit archival descriptions"

Latest revision as of 11:53, 19 December 2011

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Add/edit content > Add/edit archival descriptions

Actions

ISAD

ICA-AtoM includes a template for describing resources using General International Standard Archival Description. Go to ISAD.

Dublin Core

ICA-AtoM includes a template for describing resources using the the unqualified Dublin Core Metadata Element Set, Version 1.1. Go to Dublin Core.

MODS

ICA-AtoM includes a template for describing resources using the the Metadata Object Description Schema (MODS). Note that currently ICA-AtoM supports the Digital Library Federation second level of adoption for MODS (see DLF Aquifer MODS Guidelines Levels of Adoption). Go to MODS.

Rules for Archival Description

ICA-AtoM includes a template for describing resources using the Canadian Rules for Archival Description. Go to Rules for Archival Description.

@@ Line 1: / Line 1: @@
-[[Main Page]] > [[User manual]] > [[UM-3 | UM-3 Add / edit content]] > UM-3.1 Add / edit archival descriptions
+{{DISPLAYTITLE:Archival descriptions}}
-== Add / edit archival descriptions ==
-This page describes how to:
+[[Main Page]] > [[User manual]] > [[Add/edit content]] > Add/edit archival descriptions
-*[[#create|Create a new archival description]]
-*[[#edit|Edit an existing description]]
-*[[#delete|Delete an existing description]]
-For detailed notes and comments on individual fields, see:
-*[[UM-3.4.1|Data entry: archival descriptions]].
-----
-<span id="create">
+== Actions ==
-[[Image:um3-1Create.png|500px|right|thumb|Create a new description]]
-'''Create new archival descriptions'''
+* [[Add a new archival description]]
+* [[Edit an existing archival description]]
+* [[Delete an archival description]]
+== ISAD ==
-. Click the [[Glossary#Add / edit tab|Add / edit tab]] on the [[Glossary#Main menu bar|Main menu bar]].
+ICA-AtoM includes a template for describing resources using [[RS-1|General International Standard Archival Description]]. Go to [[ISAD]].
-. Click the "Archival description" sub-tab on the [[Glossary#Main menu bar|Main menu bar]]; ICA-AtoM takes you to the [[Glossary#List screen|List screen]] showing all existing archival descriptions.
+== Dublin Core ==
+ICA-AtoM includes a template for describing resources using the the unqualified [http://dublincore.org/documents/dces/ Dublin Core Metadata Element Set, Version 1.1]. Go to [[Dublin Core]].
-. Click the [[Glossary#Add new button|Add new text]] that appears in the "Name" [[Glossary#Column header|column header]] or the [[Glossary#Add new button|Add new button]] at the foot of the list; ICA-AtoM creates a new record and routes you to a blank [[Glossary#Edit screen|Edit screen]] for data entry.
+== MODS ==
-. Enter data (see [[UM-3.4.1|Data entry: archival descriptions]] for detailed instructions and notes on fields]]).
+ICA-AtoM includes a template for describing resources using the the [http://www.loc.gov/standards/mods/mods-outline.html Metadata Object Description Schema (MODS)]. Note that currently ICA-AtoM supports the Digital Library Federation second level of adoption for MODS (see [https://wiki.dlib.indiana.edu/confluence/display/DLFAquifer/MODS+Guidelines+Levels+of+Adoption DLF Aquifer MODS Guidelines Levels of Adoption]). Go to [[MODS]].
-. Click the [[Glossary#Save button|Save button]] to commit the new record.
+== Rules for Archival Description ==
+ICA-AtoM includes a template for describing resources using the Canadian [http://www.cdncouncilarchives.ca/archdesrules.html Rules for Archival Description]. Go to [[Rules for Archival Description]].
-. Note that the behaviour of the [[Glossary#Cancel button|Cancel button]] changes after you first click the [[Glossary#Save button|Save button]]. Before saving, "Cancel" = "delete record". After the first save, a [[Glossary#Delete button|Delete button]] appears for deleting, while "Cancel" = "do not commit the data since the last save".
+== See also ==
-<br clear=right>
+* [[Physical storage]]
-<span id="edit">
+* [[Upload digital objects]]
-[[Image:um3-1Edit.png|500px|right|thumb|Edit an existing description]]
+* [[Exit edit mode]]
-'''Edit an existing description'''
+[[Category:User manual]]
-. Navigate to the description you want to edit.
+__NOTOC__
-*Either click the <span class="button">AddEdit > ArchivalDescriptions</span> tab on the <span class="menu">MainMenuBar</span> and select the record from the list; or
-*Use the <span class="menu">SearchBrowseBox</span> to find the record you want to edit.
-*See the [[Search / browse / navigate content]] section of this Manual for more information on navigation in ICA-AtoM.
-. By any method, when you select a description from a <span class="screen">List</span> screen, ICA-AtoM displays the full record on the <span class="screen">View</span> screen, showing any fields in which information has already been entered. To begin editing, click the <span class="button">RecordTitleBar</span> at the head of the record or the <span class="button">Edit</span> button at the foot.
-. ICA-AtoM opens the record on the <span class="screen">DataEntry</span> screen. It displays the record with all <span class="area">RecordAreas</span> closed; click on an area to access the fields contained under it.
-. Add / revise data as required ([[#Data entry screen: archival descriptions |see below for detailed instructions and notes on fields]]).
-. To discard all changes, click the <span class="button">Cancel</span> button; ICA-AtoM returns you to the <span class="screen">View</span> screen, with no changes saved.
-. To save changes, click the <span class="button">Save</span> button; ICA-AtoM returns you to the <span class="screen">View</span> screen, all changes saved.
-<br clear=right>
-<span id="delete">
-[[Image:um3-1Delete.png|500px|right|thumb|Delete an existing description]]
-'''Delete an existing description'''
-Only <span class="role">Editors</span> and <span class="role">Administrators</span> can delete records in ICA-AtoM. To delete an archival description:
-. Navigate to the description you want to delete.
-. Switch from the <span class="screen">View</span> to the <span class="screen">Edit</span> screen by clicking the <span class="button">RecordTitleBar</span> or <span class="button">Edit</span> button.
-. Click the <span class="button">Delete</span> button.
-. ICA-AtoM prompts you to confirm the delete request; click <span class="button">OK</span>.
-. ICA-AtoM deletes the record and returns you to the <span class="screen">List</span> screen.
-. Note the following consequences of deleting an archival description:
-*If the record has lower-level descriptions registered to it (is a "parent record"), '''all the lower-level records are also deleted''' - e.g. if you delete a series, any sub-series, files or items that belong to the series will '''also''' be deleted.
-*Any access points assigned to the description are also deleted.
-*Any date events associated with the description are also deleted.
-*The authority record of the associated creator is '''not''' deleted.
-*The archival institution record of the associated repository is '''not''' deleted.
-<br clear=right>
-<span id="exit">
-[[Image:um3-1Exit.png|500px|right|thumb|Exit the Edit screen]]
-'''Exit the Edit screen'''
-To exit