Difference between revisions of "Add/edit archival descriptions"

Latest revision as of 11:53, 19 December 2011

Please note that ICA-AtoM is no longer actively supported by Artefactual Systems.
Visit https://www.accesstomemory.org for information about AtoM, the currently supported version.

Main Page > User manual > Add/edit content > Add/edit archival descriptions

Actions

ISAD

ICA-AtoM includes a template for describing resources using General International Standard Archival Description. Go to ISAD.

Dublin Core

ICA-AtoM includes a template for describing resources using the the unqualified Dublin Core Metadata Element Set, Version 1.1. Go to Dublin Core.

MODS

ICA-AtoM includes a template for describing resources using the the Metadata Object Description Schema (MODS). Note that currently ICA-AtoM supports the Digital Library Federation second level of adoption for MODS (see DLF Aquifer MODS Guidelines Levels of Adoption). Go to MODS.

Rules for Archival Description

ICA-AtoM includes a template for describing resources using the Canadian Rules for Archival Description. Go to Rules for Archival Description.

@@ Line 1: / Line 1: @@
-<span class="pageTitle">Add / edit archival descriptions</span>
+{{DISPLAYTITLE:Archival descriptions}}
-[[Main Page]] > [[User manual|(UM) User manual]] > [[UM-3|UM-3 Add / edit content]] > UM-3.1 Add / edit archival descriptions
-[[Image:um3-1Create1.png|500px|right|thumb|Create a new description]]
+[[Main Page]] > [[User manual]] > [[Add/edit content]] > Add/edit archival descriptions
-[[Image:um3-1Create2.png|500px|right|thumb|Edit screen: commit the new record (create) or cancel]]
-This page describes how to:
+== Actions ==
-*[[#create|Create a new archival description]]
-*[[#edit|Edit an existing archival description]]
-*[[#delete|Delete an existing archival description]]
-For detailed notes on individual fields, see the following pages:
+* [[Add a new archival description]]
-*[[UM-3.1.1|Data entry: archival descriptions]].
+* [[Edit an existing archival description]]
-*[[UM-3.4|Data entry: control area (same for all record types)]].
+* [[Delete an archival description]]
-For exiting [[Edit mode|edit mode]] (return to the [[View mode|view mode]]), see the following page:
+== ISAD ==
-*[[UM-3.6|Exit edit mode (same for all record types)]].
+ICA-AtoM includes a template for describing resources using [[RS-1|General International Standard Archival Description]]. Go to [[ISAD]].
-<span id="create"></span>
-'''Create a new archival description'''
-. On the [[Main menu bar]], click the "Add / edit > Archival description" tab; ICA-AtoM takes you to the [[List screen]] showing all existing [[Archival description|archival descriptions]].
+== Dublin Core ==
+ICA-AtoM includes a template for describing resources using the the unqualified [http://dublincore.org/documents/dces/ Dublin Core Metadata Element Set, Version 1.1]. Go to [[Dublin Core]].
-. Click the [[Add new]] text that appears in the "Name" [[Column header|column header]] or the [[Add new button]] at the foot of the list; ICA-AtoM takes you to a blank [[Edit screen]] for data entry.
+== MODS ==
-. Enter data.
+ICA-AtoM includes a template for describing resources using the the [http://www.loc.gov/standards/mods/mods-outline.html Metadata Object Description Schema (MODS)]. Note that currently ICA-AtoM supports the Digital Library Federation second level of adoption for MODS (see [https://wiki.dlib.indiana.edu/confluence/display/DLFAquifer/MODS+Guidelines+Levels+of+Adoption DLF Aquifer MODS Guidelines Levels of Adoption]). Go to [[MODS]].
-*See [[UM-3.4.1|Data entry: archival descriptions]] for detailed explanations and notes on fields.
-. You can quit the create process at any time by clicking the [[Cancel button]] in the [[Button block]]; no new record will be created.
+== Rules for Archival Description ==
+ICA-AtoM includes a template for describing resources using the Canadian [http://www.cdncouncilarchives.ca/archdesrules.html Rules for Archival Description]. Go to [[Rules for Archival Description]].
-. Click the [[Create button]] in the [[Button block]] to commit the new record.
+== See also ==
-. Note that the [[Button block]] changes after you click the [[Create button]].
+* [[Physical storage]]
-*A [[Delete button]] now appears for deleting the record.
+* [[Upload digital objects]]
-*A [[Save button]] now appears for saving any changes made since creating the record or the last save.
+* [[Exit edit mode]]
-*The [[Cancel button]] now means: "do not commit the data entered since the record was created or the last save".
-<br clear=right>
-== Edit an existing description ==
-[[Image:um3-1Edit1.png|500px|right|thumb|Edit an existing description]]
+[[Category:User manual]]
-[[Image:um3-1Edit2.png|500px|right|thumb|Edit an existing description]]
+__NOTOC__
-. Navigate to the description you want to delete.
-*For more information on navigation in ICA-AtoM, see in this manual: [[UM-4|Access content]].
-. Switch from [[Glossary#View mode|View mode]] to [[Glossary#Edit mode|Edit mode]] by clicking the [[Glossary#Record title bar|Record title bar]] or [[Glossary#Edit button|Edit button]]; this takes you to the [[Glossary#Edit screen|Edit screen]]. It displays the record with all [[Glossary#Record area|record areas]] closed; click on an area to access the fields grouped under it.
-. Add / revise data as required (see [[UM-3.1.1|Data entry: archival descriptions]]) for detailed explanations and notes on fields).
-. To discard all changes, click the [[Glossary#Cancel button|Cancel button]]; ICA-AtoM returns you to the [[Glossary#View screen|View screen]], with no changes saved.
-. To save changes, click the [[Glossary#Save button|Save button]]; ICA-AtoM commits the changes and re-loads the page.
-*Note that re-loading the page causes all [[Glossary#Record area|record areas]] to '''close'''; this behaviour will be revised in a future release of ICA-AtoM (e.g. page will stay open as it was before save).
-<br clear=right>
-== Delete an existing description ==
-[[Image:um3-1Delete.png|500px|right|thumb|Delete an existing description]]
-To delete an archival description:
-. Navigate to the description you want to delete.
-*For more information on navigation in ICA-AtoM, see in this manual: [[UM-4|Access content]].
-. Switch from [[Glossary#View mode|View mode]] to [[Glossary#Edit mode|Edit mode]] by clicking the [[Glossary#Record title bar|Record title bar]] or [[Glossary#Edit button|Edit button]]; this takes you to the [[Glossary#Edit screen|Edit screen]].
-. Click the [[Glossary#Delete button|Delete button]].
-. ICA-AtoM prompts you to confirm the delete request; click "OK".
-. ICA-AtoM deletes the record and returns you to the [[Glossary#List screen|List screen]].
-. Note the following consequences of deleting an archival description:
-*If the record has lower-level descriptions registered to it (is a "parent record"), '''all the lower-level records are also deleted''' - e.g. if you delete a series, any sub-series, files or items that belong to the series will '''also''' be deleted.
-*Any [[Glossary#Access point|access points]] assigned to the description are deleted.
-*Any date [[Glossary#Event|events]] associated with the description are deleted.
-*The [[Glossary#Authority record|authority record]] of the associated creator is '''not''' deleted.
-*The [[Glossary#Archival institution|archival institution]] record of the associated repository is '''not''' deleted.
-<br clear="right">
-<span class="revised">Last revised: 2 June 2008 (ICA-AtoM v0.6)</span>